The document discusses a project to improve the timeliness of procurement request fulfillment for the Coast Guard Industrial Program. It notes that fulfillment currently takes an average of 9.3 days but should be completed within 5 days. It also mentions that the project is examining variability issues and that communications and data collection plans are currently being developed and reviewed.

1. Update #2 Yes, we have no bananas. We have no bananas today.

2. Improve the timeliness of procurement request fulfillment for the industrial program Problem Statement: The procurement request fulfillment process for the Coast Guard Industrial Program currently takes an average of 9.3 days for a single Type 32 purchase. Procurements are currently fulfilled at ten locations around the Coast Guard, and the average time to make a purchase at each site ranges from 1.9 to 39.1 days according to a recent study. To meet customer needs, procurement fulfillments should be completed within 5 days. The problem has existed for several years.

3. Charter Signed in September. Added tasking for the project to examine variability issues (appended by email correspondence) Coast Guard Industrial Program currently undergoing radical “modernization” as a part of the agency’s reorganization efforts. Confidentiality agreement in place

4. Communications Plan Currently in review with the Value Stream Champion Focus on linking messages with the ongoing simultaneous modernization effort. Bi-Weekly updates on project progress to VSC who provides to Executive Sponsor.

5. Data Collection It’s all bollocked-up Full data from 2008 – locked up in a now inaccessible data format; includes simulations Current data – deep inside Oracle; the holy grail is getting the data out

6. Normal? Transformatable? Defined non-normal distribution? Not on your life…

7. And next? Following direction from the book: Find another metric and start collecting data again…

8. Next Steps Remain solidly in the Measure phase of DMAIC Meeting with Value Stream Champion 11/3 to revisit project plan and develop data collection plan. Develop measurement system analysis with an eye toward analyzing Oracle data against check sheet data. Meeting with process team 11/10 to update value stream map, including future state.

9. Protect Yourself from Aliens