This document provides an agenda and overview for a 1-day training on using Visible Thread software for request for proposal (RFP) and proposal development. It covers navigating the Visible Thread dashboard interface, creating folders and uploading documents, understanding folder versus document views, using dictionaries and structure outlines, analyzing plain language readability statistics, creating compliance matrices by searching documents for mandatory language, and identifying weak language using quality analysis scans. Exercises are included to have users practice these skills by exploring sample documents and running analyses.
Outline for Cyber Security Improvement PlanObjectiveThis assig.docxgerardkortney
Outline for Cyber Security Improvement Plan
Objective
This assignment requires the student to write an outline for your final paper which is a cyber-security improvement plan for PureLand WasteWater.
Instructions for assignment
1. Read the PureLand Cyber Security Case Study document to understand the premise of this assignment. In summary, you are a consultant hired by PureLand Wastewater to improve their CyberSecurity due to new CFATS regulations from the US Department of Homeland Security.
2. Read Developing ICS cyber security improvement plan.doc in the PureLand Case Study section within Blackboard and be sure the required elements from section 1 are included.
3. Write an outline that will be used to build your cyber-security improvement plan, and have these required parts in your outline:
a. Include an introduction
b. Document and communicate the current state for security of the PureLand WasteWater Industrial Control System and overall network
c. Provide an overview of the network design including major weaknesses in the design and layout of network components with suggested network layout improvements
d. Identify the threats and vulnerabilities facing the assets of an Industrial Control System including Advanced Persistent Threats and recommend potential security measures that could have prevented those incidents
e. Understand applicable regulations and include provisions for achieving compliance with CFATS regulations within the plan
f. Based on knowledge of recommended security best practices and standards, document and communicate the desired future state for security of the ICS.
g. Document at least 5 security improvements you would recommend for PureLand to implement in their Industrial Control System. (Hint: These 5 improvement areas should be areas that are weak as stated in the document titled, Site Summary Report PureLand WasteWater.docx)
h. Include a conclusion
Final Assignment
Due: Upload to the course Moodle in .pdf or .doc format by 5pm, March19
Format: double-spaced, 1 inch margins, 12 point font. The paper should be well- organized, free of excessive errors, and formal in tone. See length guidelines below.
All sources should be cited following the American Anthropological Association’s preferred citation and bibliographic style.
Prompt: The assignment is to use a single example of language in use (captured in your transcript) as the basis for a linguistic anthropological analysis using terms, concepts and theoretical tools from the course readings, films and lectures. The goal of your analysis should be to illuminate what is going on in your transcript from both a semiotic and pragmatic perspective; what is the social message and what is the social business, or what is being said and what is being done in this speech act/event.
Remember that this paper takes the place of a final exam: as such, while your analysis may demonstrate creativity and originality of thought, it should primarily demonstrate your und.
To document or not to document? An exploratory study on developers' motivatio...Hayim Makabee
Abstract: Technical debt represents the situation in a project where developers accept compromises in one dimension of a system in order to meet urgent demands in other dimensions. These compromises incur a “debt”, on which “interest” has to be paid to maintain the long-term health of the project. One of the elements of technical debt is documentation debt due to under-documentation of the evolving system. In this exploratory study, our goal is to examine the different aspects of developers' motivation to document code. Specifically, we aim to identify the motivating and hindering aspects of documentation as perceived by the developers. The motivating aspects of code documenting we find include improving code comprehensibility, order, and quality. The hindering aspects include developers’ perception of documenting as a tedious, difficult, and time consuming task that interrupts the coding process. These findings may serve as a basis for developing guidelines toward improving documentation practices and encouraging developers to document their code thus reducing documentation debt.
Modernize for Engagement: The 5 Steps to Breathing Life Back into Stale Content!Human Capital Media
The average L&D organization spends $18,000 to produce one hour of content. Within a short time period, the value of this content depreciates as the subject matter becomes inaccurate, designs become dated, or technology advancements make the content completely inaccessible with current tools.
Attend our webinar, “The 5 Steps to Breathing Life Back into Stale Content!”, to learn how to maximize your training ROI and start developing a strategy for revitalizing legacy content and preparing content for future usability.
As a gift for attending the webinar, InfoPro Learning will deliver a free Content Asset Repository Worksheet, which your team can use to easily catalog learning assets (the first step in content modernization).
Attend this webinar to learn how to:
Calculate the total cost of your training portfolio
Catalog your learning assets using a free tool by InfoPro Learning
Extend the shelf-life of your existing content
Develop new content for future re-usability
Documentation Workbook Series. Step 3 Presenting Information (Technical Writing)Adrienne Bellehumeur
This booklet is part of Step 3 Presenting of the five-step documentation process (Step 1 – Capturing Information, Step 2 – Structuring Information, Step 3 – Presenting Information, Step 4 –Communicating Information, Step 5 – Storing and Maintaining Information). This booklet provides some basic tips, techniques, approaches and exercises for understanding and practicing effective technical writing.
VisibleThread Docs - What's New in Version 2-13VisibleThread
This deck shows the new capability in VisibleThread Docs 2.13. See how to compare doc revisions, generate more tailored readability reports, generate a responsibility matrix and more.
These slides cover basic terms and definitions for building eLearning courses. It covers the player elements that you can see within eLearning courses.
oikos PhD Fellow on "Maximising Impact" and designing projects using the "Logical Framework Method". Held at oikos Spring Meeting 2009, BI Oslo, 28 March 2009
Outline for Cyber Security Improvement PlanObjectiveThis assig.docxgerardkortney
Outline for Cyber Security Improvement Plan
Objective
This assignment requires the student to write an outline for your final paper which is a cyber-security improvement plan for PureLand WasteWater.
Instructions for assignment
1. Read the PureLand Cyber Security Case Study document to understand the premise of this assignment. In summary, you are a consultant hired by PureLand Wastewater to improve their CyberSecurity due to new CFATS regulations from the US Department of Homeland Security.
2. Read Developing ICS cyber security improvement plan.doc in the PureLand Case Study section within Blackboard and be sure the required elements from section 1 are included.
3. Write an outline that will be used to build your cyber-security improvement plan, and have these required parts in your outline:
a. Include an introduction
b. Document and communicate the current state for security of the PureLand WasteWater Industrial Control System and overall network
c. Provide an overview of the network design including major weaknesses in the design and layout of network components with suggested network layout improvements
d. Identify the threats and vulnerabilities facing the assets of an Industrial Control System including Advanced Persistent Threats and recommend potential security measures that could have prevented those incidents
e. Understand applicable regulations and include provisions for achieving compliance with CFATS regulations within the plan
f. Based on knowledge of recommended security best practices and standards, document and communicate the desired future state for security of the ICS.
g. Document at least 5 security improvements you would recommend for PureLand to implement in their Industrial Control System. (Hint: These 5 improvement areas should be areas that are weak as stated in the document titled, Site Summary Report PureLand WasteWater.docx)
h. Include a conclusion
Final Assignment
Due: Upload to the course Moodle in .pdf or .doc format by 5pm, March19
Format: double-spaced, 1 inch margins, 12 point font. The paper should be well- organized, free of excessive errors, and formal in tone. See length guidelines below.
All sources should be cited following the American Anthropological Association’s preferred citation and bibliographic style.
Prompt: The assignment is to use a single example of language in use (captured in your transcript) as the basis for a linguistic anthropological analysis using terms, concepts and theoretical tools from the course readings, films and lectures. The goal of your analysis should be to illuminate what is going on in your transcript from both a semiotic and pragmatic perspective; what is the social message and what is the social business, or what is being said and what is being done in this speech act/event.
Remember that this paper takes the place of a final exam: as such, while your analysis may demonstrate creativity and originality of thought, it should primarily demonstrate your und.
To document or not to document? An exploratory study on developers' motivatio...Hayim Makabee
Abstract: Technical debt represents the situation in a project where developers accept compromises in one dimension of a system in order to meet urgent demands in other dimensions. These compromises incur a “debt”, on which “interest” has to be paid to maintain the long-term health of the project. One of the elements of technical debt is documentation debt due to under-documentation of the evolving system. In this exploratory study, our goal is to examine the different aspects of developers' motivation to document code. Specifically, we aim to identify the motivating and hindering aspects of documentation as perceived by the developers. The motivating aspects of code documenting we find include improving code comprehensibility, order, and quality. The hindering aspects include developers’ perception of documenting as a tedious, difficult, and time consuming task that interrupts the coding process. These findings may serve as a basis for developing guidelines toward improving documentation practices and encouraging developers to document their code thus reducing documentation debt.
Modernize for Engagement: The 5 Steps to Breathing Life Back into Stale Content!Human Capital Media
The average L&D organization spends $18,000 to produce one hour of content. Within a short time period, the value of this content depreciates as the subject matter becomes inaccurate, designs become dated, or technology advancements make the content completely inaccessible with current tools.
Attend our webinar, “The 5 Steps to Breathing Life Back into Stale Content!”, to learn how to maximize your training ROI and start developing a strategy for revitalizing legacy content and preparing content for future usability.
As a gift for attending the webinar, InfoPro Learning will deliver a free Content Asset Repository Worksheet, which your team can use to easily catalog learning assets (the first step in content modernization).
Attend this webinar to learn how to:
Calculate the total cost of your training portfolio
Catalog your learning assets using a free tool by InfoPro Learning
Extend the shelf-life of your existing content
Develop new content for future re-usability
Documentation Workbook Series. Step 3 Presenting Information (Technical Writing)Adrienne Bellehumeur
This booklet is part of Step 3 Presenting of the five-step documentation process (Step 1 – Capturing Information, Step 2 – Structuring Information, Step 3 – Presenting Information, Step 4 –Communicating Information, Step 5 – Storing and Maintaining Information). This booklet provides some basic tips, techniques, approaches and exercises for understanding and practicing effective technical writing.
VisibleThread Docs - What's New in Version 2-13VisibleThread
This deck shows the new capability in VisibleThread Docs 2.13. See how to compare doc revisions, generate more tailored readability reports, generate a responsibility matrix and more.
These slides cover basic terms and definitions for building eLearning courses. It covers the player elements that you can see within eLearning courses.
oikos PhD Fellow on "Maximising Impact" and designing projects using the "Logical Framework Method". Held at oikos Spring Meeting 2009, BI Oslo, 28 March 2009
Webinar- How to get the most value out of your SMEs - Mark AmtowerVisibleThread
Mark will share his advice for proposal managers working with Subject Matter Experts (SMEs) and SMEs themselves:
Leverage your expertise in your technical volume to win more business.
Develop clear communication habits that influence decision makers.
Make sure you don’t damage your credibility with technical jargon overload.
Siegelvision & VisibleThread: Go Forth and Simplify, but How? VisibleThread
Irene Etzkorn, Chief Clarity Officer at Siegelvision, and co-author of Simple: Conquering the Crisis of Complexity, in an insightful webinar on how to achieve Breakthrough Simplicity.
How Boeing improves proposal quality through automation and metrics VisibleThread
Boeing’s proposal professionals constantly juggle project activities to submit winning proposals. Their proposals represent a key interaction with customers, and proposal quality affects how evaluators perceive their offerings.
Join Dawn Francis (Business Capture, Boeing Global Services) and Evelyn Wolf (VP of Marketing, VisibleThread) on this webinar to learn how Boeing:
uses VisibleThread for automation
improves proposal quality and readability
utilizes metrics to aid authors and subject matter experts
[Note: This is a partial preview. To download this presentation, visit:
https://www.oeconsulting.com.sg/training-presentations]
Sustainability has become an increasingly critical topic as the world recognizes the need to protect our planet and its resources for future generations. Sustainability means meeting our current needs without compromising the ability of future generations to meet theirs. It involves long-term planning and consideration of the consequences of our actions. The goal is to create strategies that ensure the long-term viability of People, Planet, and Profit.
Leading companies such as Nike, Toyota, and Siemens are prioritizing sustainable innovation in their business models, setting an example for others to follow. In this Sustainability training presentation, you will learn key concepts, principles, and practices of sustainability applicable across industries. This training aims to create awareness and educate employees, senior executives, consultants, and other key stakeholders, including investors, policymakers, and supply chain partners, on the importance and implementation of sustainability.
LEARNING OBJECTIVES
1. Develop a comprehensive understanding of the fundamental principles and concepts that form the foundation of sustainability within corporate environments.
2. Explore the sustainability implementation model, focusing on effective measures and reporting strategies to track and communicate sustainability efforts.
3. Identify and define best practices and critical success factors essential for achieving sustainability goals within organizations.
CONTENTS
1. Introduction and Key Concepts of Sustainability
2. Principles and Practices of Sustainability
3. Measures and Reporting in Sustainability
4. Sustainability Implementation & Best Practices
To download the complete presentation, visit: https://www.oeconsulting.com.sg/training-presentations
India Orthopedic Devices Market: Unlocking Growth Secrets, Trends and Develop...Kumar Satyam
According to TechSci Research report, “India Orthopedic Devices Market -Industry Size, Share, Trends, Competition Forecast & Opportunities, 2030”, the India Orthopedic Devices Market stood at USD 1,280.54 Million in 2024 and is anticipated to grow with a CAGR of 7.84% in the forecast period, 2026-2030F. The India Orthopedic Devices Market is being driven by several factors. The most prominent ones include an increase in the elderly population, who are more prone to orthopedic conditions such as osteoporosis and arthritis. Moreover, the rise in sports injuries and road accidents are also contributing to the demand for orthopedic devices. Advances in technology and the introduction of innovative implants and prosthetics have further propelled the market growth. Additionally, government initiatives aimed at improving healthcare infrastructure and the increasing prevalence of lifestyle diseases have led to an upward trend in orthopedic surgeries, thereby fueling the market demand for these devices.
Remote sensing and monitoring are changing the mining industry for the better. These are providing innovative solutions to long-standing challenges. Those related to exploration, extraction, and overall environmental management by mining technology companies Odisha. These technologies make use of satellite imaging, aerial photography and sensors to collect data that might be inaccessible or from hazardous locations. With the use of this technology, mining operations are becoming increasingly efficient. Let us gain more insight into the key aspects associated with remote sensing and monitoring when it comes to mining.
Attending a job Interview for B1 and B2 Englsih learnersErika906060
It is a sample of an interview for a business english class for pre-intermediate and intermediate english students with emphasis on the speking ability.
The world of search engine optimization (SEO) is buzzing with discussions after Google confirmed that around 2,500 leaked internal documents related to its Search feature are indeed authentic. The revelation has sparked significant concerns within the SEO community. The leaked documents were initially reported by SEO experts Rand Fishkin and Mike King, igniting widespread analysis and discourse. For More Info:- https://news.arihantwebtech.com/search-disrupted-googles-leaked-documents-rock-the-seo-world/
3.0 Project 2_ Developing My Brand Identity Kit.pptxtanyjahb
A personal brand exploration presentation summarizes an individual's unique qualities and goals, covering strengths, values, passions, and target audience. It helps individuals understand what makes them stand out, their desired image, and how they aim to achieve it.
As a business owner in Delaware, staying on top of your tax obligations is paramount, especially with the annual deadline for Delaware Franchise Tax looming on March 1. One such obligation is the annual Delaware Franchise Tax, which serves as a crucial requirement for maintaining your company’s legal standing within the state. While the prospect of handling tax matters may seem daunting, rest assured that the process can be straightforward with the right guidance. In this comprehensive guide, we’ll walk you through the steps of filing your Delaware Franchise Tax and provide insights to help you navigate the process effectively.
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Cracking the Workplace Discipline Code Main.pptxWorkforce Group
Cultivating and maintaining discipline within teams is a critical differentiator for successful organisations.
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• Four (4) workplace discipline methods you should consider
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• Three (3) key tips to maintain a disciplined workplace.
Business Valuation Principles for EntrepreneursBen Wann
This insightful presentation is designed to equip entrepreneurs with the essential knowledge and tools needed to accurately value their businesses. Understanding business valuation is crucial for making informed decisions, whether you're seeking investment, planning to sell, or simply want to gauge your company's worth.
VisibleThread Docs Training for New Users - Updated July 2014 (VT version 2.10)
1. 1 day Training for RFP & Proposal Development
Copyright Visible Thread 2014
Suitable for: VisibleThread Docs version 2.10
Updated: October - 2014.
2. Copyright Visible Thread 2014
Agenda
2
1. Getting Started Notes – Areas covered
2. Is your proposal clear? – is your proposal readable?
3. Creating a Starter Compliance Matrix
4. Is your Proposal risky OR giving a bad impression?
5. Editing & Creating Dictionaries
6. Using Concept Tracking to identify gaps and inconsistencies
7. Collaborating with Discussions & Notes
3. Copyright Visible Thread 2014
Some Starting Notes
1. The VisibleThread dashboard is a web based interface to VisibleThread. There is no
installation involved.
2. These file types are supported:
a) Word 2003 (.doc)
b) Word 2007 & Word 2010 (.docx)
c) Rich Text Format (.rtf)
d) Excel 2003 (.xls)
e) Excel 2007 & Excel 2010 (.xlsx, .xlsm)
f) Adobe PDFs (.pdf)
3. Your User id is your e-mail address. Your default password is ‘password1’, you can
change it later.
4. Online help under ‘User Name’ menu
5. Our support forum at: support.visiblethread.com
3
5. Copyright Visible Thread 2014
Lay of the Land
1. Navigation Pane on left,
a) folders
b) dictionaries
2. Click in Nav. Pane, detail
on right changes
3. Folders
a) are used to group docs
4. Dictionaries are ‘accordion’
i.e. click on one, the other
contracts
5
Navigation Pane on left
Summary Screen on right
6. Copyright Visible Thread 2014
Creating folders and adding documents
1. Tool bar, allowing:
a) Create Folder
b) Upload documents
c) Additional actions under the ‘Actions’ menu apply to a folder or a
document
6
Tool bar, add remove
Folders / docs
7. Copyright Visible Thread 2014
General Tabbed Navigation – Selecting a document
7
Each tab shows a different set
of data for the selected doc
‘LIU Onbord….doc’
Just Added. Doc selected
8. Copyright Visible Thread 2014
Understanding Folder versus Doc Views
Folder view show analysis for
content in a collection of docs
Doc view shows analysis for
content in just 1 document
8
9. Copyright Visible Thread 2014
Folder vs. Doc View – Example: Concept Tracking
9
In this case of ‘Concept
Tracking’ we can see coverage
stats across 8 docs in the folder
10. Copyright Visible Thread 2014
Folder vs. Doc View – Example: Concept Tracking
10
In this case of ‘Concept Tracking’ we
can see coverage stats across 1 doc
Headings
where phrases
are found
Results Grid showing
occurrence of in document
11. Copyright Visible Thread 2014
Lay of the land: Dictionaries & Structure Outlines
‘Dictionaries’ accordion bottom left – we will cover usage examples later
11
Click ‘Dictionaries’ in bottom
left.
12. Copyright Visible Thread 2014
What are dictionaries?
1. Used to collect groups of phrases and terms that we will verify exist
(or don’t exist) in documents.
2. Why interesting?
a) Allow us check for existence of terms that we expect. In a proposal
development context, it allows us validate if we’re compliant:
- Section L & M
b) Allow us to check for negative (waffle) indicators. Pose a risk to
winning bid and can impact program delivery
- Lack of completeness, trite, open ended, clichés, legally risky…
3. More later
12
13. Copyright Visible Thread 2014
and what are structure outlines… ?
1. Enforce consistent structures across documents.
2. Create new documents with expected outline
In context of Proposal Development:
1. Check your proposal has the right structure (headings)
a) Program delivery Plan
b) Quality Plan
2. Creates clean docs quickly based on repetitive structures.
a) Applicable where you have repetition – e.g.: Task Orders
13
14. Copyright Visible Thread 2014
Exercise 1a: Navigate around
1. Sign into Dashboard
- Use your mail address & provided password
(Default is generally ‘password1’)
2. Select ‘Sample Project-IT’ by clicking on it.
Notice the tabs on the right
3. Expand the folder by clicking the + icon. Select
one of the docs.
4. Click ‘Actions’. Note the drop down men
14
15. Copyright Visible Thread 2014
Exercise 1b: Create a new folder and upload a
document
1. Sign into Dashboard
2. Create a folder / folder. Name this folder with
your first name and surname initial, for example
‘MaryN’ OR ‘JohnM’
3. Now add a document to this new doc set
15
Create new Folder Add document(s)
16. Copyright Visible Thread 2014
Exercise 1c: Explore Dictionaries
1. Sign into Dashboard
- Use your mail address & provided password
(Default is generally ‘password1’)
2. Select ‘Dictionaries’ on bottom left
3. Expand ‘Concept Dictonaries’ by clicking the +
icon. Select one of the outlines.
4. Click Edit on right hand side. Then click ‘Cancel
edit’
5. Click ‘Actions’. Note the drop down menu
16
17. Copyright Visible Thread 2014
2. Is your proposal clear?
Complex statements make a reviewers life hard! And may
make your proposal non-compliant
17
18. Copyright Visible Thread 2014
Why Plain Language?
‘Plain Language’ seeks to simplify written language; the result is
clear and unambiguous communication.
From: http://www.plainlanguage.gov/examples/before_after/index.cfm
“When the process of freeing a vehicle that has
been stuck results in ruts or holes, the operator will
fill the rut or hole created by such activity before
removing the vehicle from the immediate area.”
OR
“If you make a hole while freeing a stuck vehicle,
you must fill the hole before you drive away.”
Plain Writing Act of 2010 (Obama signed on Oct 2010), E.O. 12866 & E.O. 12988
http://www.plainlanguage.gov/plLaw/index.cfm
19. Average words per sentence: 10.5
Hard Words: 2.9%
FOG Index (readability): 5.5
VS
Average words per sentence: 21.6
Hard Words: 5.11%
FOG Index (readability): 10.7
20. Copyright Visible Thread 2014
Plain Language Analysis
1. Metrics: Readability, Passive Constructs, Long Sentences
20
Metrics: Readability, Passive
Language, Long Sentences etc.
Exact Text in document
21. Copyright Visible Thread 2014
Sections and paging
1. Color-coding shows content eg: blue for long sentences (> 25 words)
2. Hidden Verbs (also called nominalisations) are green, passive is
maroon
3. Sections show occurrences to right
21
Sections where
violations occur
22. Copyright Visible Thread 2014
Passive Voice in context (maroon)
22
Prior to making a decision on applying to be registered as a self-insured
employer, you should become familiar with the
requirement of self-insurance contained within the Code of
conduct for self-insured employers under the WorkCover
Scheme.
23. Copyright Visible Thread 2014
Long Sentences in context (blue)
23
A self-insurer must pay a fee as a contribution to the
overheads of the WorkCover scheme and this includes a
component to cover the liabilities of self-insurers in the
event of insolvency
24. Copyright Visible Thread 2014
Nominalisations
1. “Please make an application” versus “Please apply”
2. Which is easier?
24
Verb or noun to use Nominalisation
advance the advancement of
arrange the arrangement of
complete the completion of
complex the complexity of
decide making a decision
facilitate the facilitation of
implement the implementation of
introduce making an introduction
investigate conducting an investigation
occur the occurrence of
provide the provision of
(re)develop the (re)development of
25. Copyright Visible Thread 2014
Nominalisations (hidden verbs) in context (green)
25
Prior to making a decision on applying to be
registered as a self-insured employer…
OR
Before deciding to register as a self-insured
employer… [reduce word count]
26. Copyright Visible Thread 2014
Readability – what is it?
1. Flesch Reading Ease Index (Rudolf Flesh - Austria)
2. Attempt to generically measure how readable a document is
3. Formula – number between 0 and 100
4. 0 – most complex, 100 least complex
26
Readability for document
27. Readability – a note on readability in the context of tech documents
(206.835 – (1.015 x Average Sentence Length) – (84.6 x Average Syllables per
Word)) heavily weighted towards syllables per word
Copyright Visible Thread 2014
Score:
• 0–29 (Very Difficult);
• 30–49 (Difficult);
• 50–59 (Fairly Difficult);
• 60–69 (Standard);
• 70–79 (Fairly Easy);
• 80–89 (Easy);
• 90–100 (Very Easy)
27
1. For non-tech pubs,
readability measure is
important. e.g. Consumer
Facing Credit Agreements
2. BUT, if you have a tech
heavy document you may
see limited improvements.
3. Focus more on reducing
long sentences and
passive voice. These will
improve the readability
score, but it may not be
significant.
28. Copyright Visible Thread 2014
Creating PDF reports from the Plain Language view
1. You can export the Plain Language results to a printable format
from the Plain Language tab
2. This is useful for sharing reports with colleagues.
28
29. Setting language thresholds for colors (Red, Green, Yellow)
Copyright Visible Thread 2014
1. Click “Settings >> Clear
Language Thresholds”
2. Settings drive the colors
29
30. Copyright Visible Thread 2014
Exercise 3a: Examine Plain Language statistics
(TEAM into PAIRS)
1. Select a sample document
2. Click on ‘Plain Language’ tab at right
3. Review
1. Hidden verbs (nominalisations)
2. Review Long Sentences.
3. Review Passive Language.
4. Choose 2 examples of each & rewrite
30
31. Copyright Visible Thread 2014
Exercise 3b: Export to a pdf
1. Select a sample document
2. Click on ‘Plain Language’ tab at right
3. Click the ‘View PDF report’ button
4. Open the report, and attach it to a mail. Send to
colleagues
Test this by sending to yourself
31
32. Copyright Visible Thread 2014
Exercise 3c: Export to Excel
1. Click the ‘export’ button in the Plain Language
Tab
2. In your browser pop up window, right click and
hit ‘select all’
3. Copy to clipboard by clicking CTRL + ‘C’ or
clicking CTRL + ‘Insert’
4. Open an empty excel spread sheet. Select cell
A1, paste into the spread sheet.
32
33. Comparing Plain Language statistics across multiple documents
1. You can compare how the PL stats compare from the Home >>
Copyright Visible Thread 2014
Summary view.
2. One nice idea is to set goals or benchmarks (using clear novels)
33
Our documents
Progressing to
better values
The best of Issac Asimov
Hitchhikers Guide to the Galaxy
34. Copyright Visible Thread 2014
Exercise 3d: Compare multiple documents
Click “Home” in the navigation pane
In Summary View, expand a number of folders
See how the stats compare.
Which doc do you feel needs most attention?
34
35. Copyright Visible Thread 2014
3. Creating a Starter
Compliance Matrix
Searching the solicitation for ‘will’, ‘shall’, ‘must’
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36. Copyright Visible Thread 2014
What is a Starter Compliance Matrix?
1. Based on keyword searching
2. Analyzes PDF and MS Word
docs
3. What it does:
a) Searches for keywords (e.g.
will, shall & must etc.) defined
in a dictionary
b) Extracts text and context (in
MS Word it is the heading, in
PDF it is the page no)
c) Allows you export to PDF
and/or Excel (or CSV)
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How to - Steps
1. Select document
2. Click ‘Quality Analysis’
3. Click ‘Use different dictionary’
4. Choose ‘Bid – Compliance Scan v5’ or another suitable dictionary
5. Check Boxes to right of terms
6. Click Export >> Export to Excel
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Quick Notes
• Not a ‘fire and forget’ exercise OR magic panacea
• Does the initial time consuming work, get’s you to a starting
position quickly.
• Must be vetted to add/modify certain content
• Also can be used to size effort during initial estimation phases
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4. Is your Proposal risky OR
giving a bad impression?
Identifying Weak Language with quality scans
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What is Bad Language?
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Examples of Bad Language in different fields...
Trite “best of breed”
“world class”
“seamless”
“state of the art”
“unique”
… many more
Legal Terms that imply a contractual obligation:
“ensure”
“insure”
“everywhere”
“fastest”
“fully”
“greatest”
Latin Abbreviations “etc”
“De minimis non curat lex”
“Ad diem”
“Ad hoc”
“Ad idem”
“Ad infinitim”
“Bona fide”
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Viewing Bad Language in a document
1. Results are presented in ‘Quality Analysis’ tab
2. Check boxes in list of terms show occurrences in bottom grid
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Phrases found in document
with number issues found
Headings where risky
phrases are found
Results Area showing
occurrence of issues in
document
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Applying a different dictionary
1. Select a document in the navigation tree
2. Click ‘Quality Analysis’ tab to right
3. Click ‘Use different dictionary…’ and choose the specific Bad
Language dictionary
4. Click ‘Set Dictionary’
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List of available
dictionaries
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Interacting with the results
1. Checking the box to the right of a number flags results in ‘Results
Area’
2. Checking a ‘category’ e.g. ‘Sexist’ checks everything in that
category. Checking the column header checks everything
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Checkboxes – check and
the results show in bottom
grid
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Receiving Guidance
1. When you hover over coloured text, you will receive guidance.
NOTE: The guidance is specified as part of the term description in the dictionary.
Change it by editing the dictionary.
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Hover over showing
guidance
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Publishing to PDF
1. You can create a report by clicking the ‘View PDF report’ button.
2. If you have no boxes checked, the report will contain all terms and
full content details
TIP: If you want to create with only certain terms check those boxes and then generate
the report.
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View PDF report
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Exporting to Excel (CSV) for manipulation
1. You can also export statistics from most screens to CSV (Comma
Separated Values) by clicking on the ‘Export’ button. Some screens
also support native Excel. The export is specific to the results
showing in that area.
By default, CSV files open in Excel if you have Excel installed on your desktop.
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Export to CSV button available in
different contexts.
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Exercise 4a: Run a Quality Analysis Scan
1. Select the doc you uploaded earlier.
2. Click ‘Quality Analysis’
3. Click ‘Use different dictionary…’
4. Choose ‘Bid – Review Scan v6’, click ‘Set
Dictionary’
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Exercise 4b: Explore detailed Results
1. Once scan completes, look at the results on the
right` under the .Quality Analysis tab.
2. Expand categories in the middle list area
a) Click ‘+’ to left of ‘Cliches and Professionalism’, do you
see any hits?
b) What about the rest?
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Exercise 4c: Export to PDF
1. Select the doc you uploaded ealier in the
navigation area. Click ‘Quality Analysis’ tab
2. Check some boxes where there are hits (using
the header checkbox).
3. Click ‘View PDF report’
4. Try generating a 2nd report with everything
checked, & with nothing checked.
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Exercise 4d: Export & Save as Excel
1. Select the doc you uploaded ealier in the
navigation area. Click ‘Quality Analysis’ tab
2. Check all boxes where there are hits (using the
header checkbox).
3. Click ‘Export’ on the bottom area.
4. Open result and view in Excel
5. In Excel, highlight the first row with shading and
freeze the first row, wrap the content column.
6. Save the result as ‘Bad Language report’ and
as an xls or xlsx format
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Comparing multiple documents in a folder
1. You can see how many hits each doc in a folder gets
2. Click ‘folders’ then Quality Analysis tab
3. expand all by clicking the button in the tool bar. Click through
to the specific document
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Hits occuring
where red font
appears
Number shows how many
hits
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White listing Bad Language
1. There may be cases when you see hits in the Quality Analysis that
you consider benign.
2. White Listing is designed to cater for these cases.
3. You click ‘Start Review’ on the grid area
4. Then highlighting specific text and selecting ‘Add to whitelist’ allows
specific text to be white listed. Once done, clicking ‘Finish Review’
prompts for a comment.
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Tool bar for white
listing
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Exercise 4e: Add items to white list
1. If not already done, select the sample doc
‘Iowa-Venturi Cat 1-ITQ-Response’ in the
navigation area. Click ‘Quality Analysis’ tab
2. Check all boxes where there are hits
3. In the bottom grid area click ‘Start Review’
4. Position your cursor to the left of a colorised
item in the grid.
5. Select it and hit ‘Add to whitelist’
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Maintaining the whitelist
1. White lists are stored at folder level
2. White lists apply to all documents within a specific folder.
3. To modify a white list select the folder in the navigation tree
4. Select the ‘Quality Analysis’ tab & modify the white list in the bottom
area
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White List at folder
level
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Creating new & duplicating Quality Dictionaries
1. Go to dictionaries
2. To create a new dictionary
a) Click ‘Quality Dictionaries’ or expand and select a specific scan
b) click ‘Create new ref practice’
3. To duplicate (copy) a current dictionary
a) Select a specific dictionary that you want to copy
b) click ‘Duplicate selected dictionary’
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Create New
Dictionary
Duplicate
dictionary
57. Toolbar for editing. Click ‘Edit dictionary’ to enable this
toolbar. Then start adding categories and search terms
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Editing Quality Scans (1)
1. Select the scan in the navigation tree
2. Click ‘Edit’
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‘Bid – Review Scan v4’
Selected Set of Phrases / Terms to
search for, categorised by
logical area
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Editing Quality Scans (2)
1. Select the scan
2. Click ‘Edit’
3. Quality scans have Categories
and Markers
4. Markers are the search terms
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Empty scan after you
create a new scan
Toolbar allows you add categories
and markers, remove categories
etc.
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Editing Quality Scans (3)
1. Click Add Marker or Add Category, enter name and description
(Note: Descriptions are used in the Quality Analysis Tab for hover overs)
2. To change a current marker or category, select it and edit below
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Editable details for
selected Marker or
Category above
Set of Phrases / Terms to
search for with description
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Quality Scans (4) –Bulk Import from CSV
1. Use CSV import for batch update of terms
2. 3 steps: Edit in Excel, save as CSV, click Import
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Import terms from a CSV file
Specify CSV File to
import
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Exercise 5a: Creating and editing a new scan
(TEAM into PAIRS)
1. Create a new Quality Scan. Call this new scan ‘Bad
Language – [First Name + Surname Initial]’. For
example ‘Bad Language - MaryN’ OR ‘Bad
Language - JohnM’
2. Click Edit and add 3 categories.
Choose categories that make best sense to you. Don’t
worry, you can reuse ‘Sexist’ etc.
3. See if you can come up with new categories.
4. Add at least 3 markers for each new category
5. Edit a marker & marker description, edit a category
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Exercise 5b: Importing from CSV
1. Create a blank Excel spreadsheet
2. In cell A1, type ‘1. General’, copy this into cell A2
3. In cell B1 type ‘low cost’,
4. in cell B2 type ‘ISO certified’
5. Save spreadsheet as CSV, call it ‘Terms’ and store
locally.
6. Now switch back to your VT dashboard, create a
new dictionary, call it ‘Example Import’ then click
Import terms as text file.
7. Specify the CSV file ‘Terms’, click Import.
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63. 6. Using Concept Tracking to identify
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gaps and inconsistencies
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What is Concept Tracking?
1. Similar to quality scans. But general words/phrases of
interest
2. Not necessarily a bad inference if found
3. Defined in much the same way as quality scans
4. The folder view is very different from Quality Scans
5. Can only be run against a folder, so all docs share
same concept scan
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A sample Concept List Reference Practice
1. Just like quality, Concept Scans are defined under ‘Dictionaries’
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‘Engineering - Checklist’
Selected
Set of Phrases / Terms to
search for, categorised by
logical area
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Applying a Concept Scan for a folder or doc
1. Select a folder in the navigation tree
NOTE: You must always select a folder otherwise ‘Run Concept List
Analysis’ option is disabled.
2. Click ‘Use different dictionary…’ and choose the dictionary
3. Click ‘OK’
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Use different
dictionary
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Concept Tracking at folder Level
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Each column shows a document. The numbers in each
column show ‘hits’ in that doc.
Sets of Phrases / Terms being
searched. Gray shows no hits.
Exact Text in
documents
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Interacting with the results at doc set level
1. Checking the box to the right of a number flags results in ‘Results
Area’
2. Checking the column header checks everything
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Checkboxes – check and
the results show in bottom
grid
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Shortcut for adding New Concepts to the Concept Scan
1. There is a convenience mechanism that means you can modify
concept scans directly from the “Concept Tracking” tab
2. Click ‘New Concept’
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Click ‘Add search term’
Enter new concept. Select
a category in the list then
click OK
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Using Excel to create a concept heat map (1)
1. Exporting from the doc set screen.
2. By default these files open in Excel as a CSV
3. Highlight the cells with data, use Conditional formatting
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Conditional Formatting >> ‘Color
Click ‘Export’ Scales’
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Using Excel to create a concept heat map (1) (2)
1. Tips: Freeze Cell C2, resize width of col A, col B
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Heat map in Excel
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Exercise 6a: Run a Concept List Analysis
1. Select a folder.
2. Click ‘Actions’
3. Click ‘Run Concept List Analysis…’
4. Choose ‘Companies Act’, click OK
5. Once scan completes, look at the results on the
right` under the Concept Tracking tab.
6. Click around and see results changing in
bottom grid
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Exercise 6b: Export to an Excel Heatmap
1. Select the LND-VAF folder in the navigation
area. Click ‘Concept Tracking’ tab
2. Check all boxes where there are hits (using the
header checkbox).
3. Click ‘Export’ on the top area.
4. Open result and view in Excel
5. In Excel, highlight cell .
6. Save the result as ‘Bad Language report’ and
as an xls or xlsx format
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7. Collaborating with
Discussions & Notes
Supporting Team Reviews
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Recording observations
1. Notes can be added by section
2. Select a section and click ‘add comment’
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Add Notes here
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Exercise 7a: Add Commentary
1. While still in the ‘Plain Language’ tab, find a
section to right where there is a long sentence
2. Click on ‘Add note’ button
3. Enter a comment:
a) Title: ‘Long Sentence here: need to fix’
b) Desc: ‘Team, let’s fix’
c) Put a category of ‘Issue’
4. Save Comment
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The Discussion Tab
1. Discussions allow team reviews
2. Each comment is logged with author & categorized
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Record observations and findings, flag
these for team. Use color coding to
highlight issues…Foster light touch team
collaboration…
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Filtering, Replying and Closing Discussions
1. Filter discussions by checking on/off
2. Export discussions by clicking ‘Export’ button
3. Close and Reply by clicking buttons
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Tool bar and filters
Reply in a closed
comment
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Exercise 7b: Discussion Threads
1. Click ‘Discussion’ tab
2. Select the comment that was entered in
previous exercise
3. Click ‘Reply’
4. Add this reply ‘Yes reviewed this. Agree we
need to modify’
5. ‘Close’ this comment
6. ‘Re-open’ this comment
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Exercise 7c: Discussion Threads – filtering
comments
1. Now click ‘Comment’ button to add a new
comment
2. Enter a new comment, title: ‘C1’, desc: ‘another
comment
3. Categorize this as: ‘Observation’
4. Filter the comments by clicking the checkbox to
the right of èach heading type
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If time allows
8. Discovery
9. Structure analysis
10.User Admin
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Useful Links and contact Details
Any questions on usage or any other queries,
mail support@visiblethread.com OR
Support forum: http://support.visiblethread.com/
Our blog at: http://www.visiblethread.com/blog/
Useful 3-minute refresher demos at:
http://www.visiblethread.com/products/demo/
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