Trinovus introduces VendorVault, a centralized system for managing vendor contracts, which simplifies access to electronic documents and improves organization with features like e-mail alerts for renewals and cost analysis. The web-based platform allows for easy collaboration on documents and reporting while providing up-to-date information for decision-making purposes. Stakeholders praise its ability to enhance transparency and streamline vendor management, facilitating better oversight and accountability.

1. TriNovus Introduces Introducing VendorVault

2. Managing Vendors What are you currently doing? Common answers “ Doing what we’ve always done.” “ Not exactly sure how we handle this.” “ Using an Excel spreadsheet.”

3. The Key To Organization VendorVault is a central repository of all vendor contracts. Easy access to electronic contract copies. Vendor contract terms and conditions are shown in a easy to view format. E-mail alerts are provided prior to contract renewal date…no more “auto renew” disasters. The system will take the data located in your contract terms and easily display and alert your management team. Create and share reports on your vendors with the mayor, city council members and even your constituents

4. Common Vendor Contracts Facilities Services IT Hardware Office Supplies Office Checks Online Banking Postage and Mail–Presort Copier Services Security Equipment and Maintenance Telecommunications Utilities Renewal Agreements Lease Agreements Landscaping Cleaning Services Other Items Council Minutes Deeds X X X X X X

5. Key Features of VendorVault Web-based tracking of contracts and documents viewable from any computer The ability for management teams or government personnel to easily collaborate on documents and create reports on vendors Vendor cost analysis management and the ability to compare costs to what other organizations are paying Email ticklers on contract renewal status Ability to keep an offsite backup of critical vendor contacts and contracts

6. Dashboard Takes complex data and organizes it in an up to date, easy to use manner. Key information is presented in graphic format. Monitors vendors and costs with a prompt for corrective action as needed.

7. Contract Listing Screenshot

8. Contract Entry Screenshot

9. Expense Management Ability to see exactly what services you have contracted. Ability to get a clear view of your monthly expenses. Communications Miscellaneous Legal Fees Travel & Training Maintenance Office Supplies Oil & Gas Salaries Garbage Service

10. City Council Information Provides council members with up to date information for decision making purposes. Gives members secure access to necessary information from home, work or any computer with an internet connection. Reports are generated quickly and easily to share with all.

11. Reporting Report Types : Vendor Overview Vendor Detail Report Risk Report Contracts Report Cost Analysis Report Report Formats: HTML PDF XLS RTF CSV

12. Sample Report

13. What’s Being Said “ In just a few short weeks we have scanned into VendorVault agendas, minutes, ordinances, deeds, resolutions, vehicle titles and contracts…The ability for the mayor, city council, employees, the public and media to have complete and immediate access to all public records is a tremendous asset in our efforts to be transparent in city government.” Tom Seale, Finance Director, City of Pelham

14. What’s Being Said “ VendorVault is a huge asset in helping us to organize the voluminous amount of information associated with all of the vendors that a community bank interacts with on a daily basis,” said Rodney Howard, president of First Metro Bank. “Being able to see a snapshot view of our monthly costs associated with each vendor as well as the risk level attributed and having the ability to easily produce reports to keep our board members up-to-date is extremely beneficial to our operations here at First Metro.”

15. What’s Being Said As CFO, Mitch Staples already sees the common sense value of VendorVault. “It provides all kinds of benefits to us. First of all, it organizes all of the disparate types of vendor relationships logically. I’d guess that we have 3 or 4 new relationships every month which makes it easy for some of them to fall through the cracks.”

16. Contact TriNovus – Starr Largin office 205-991-5636 cell 205- 541-2127 fax 205-991-5633 email info@trinovus.com address 850 Corporate Parkway, Suite 118 Birmingham, Alabama 35242