This document provides guidance on reporting a vehicle accident as an IT employee. It outlines gathering information at the accident scene, including facts about all vehicles and passengers involved as well as witnesses. Photos should be taken of all damage. An accident form in the glove box should be filled out. After, an incident report must be completed back at the office and signed by a direct supervisor before notifying risk management. The overall goal is to obtain all necessary information before leaving the accident scene.

1. Vehicle Accident Report
o Procedures for Reporting an Accident
Audience is Information Technology Employees

2. Course Objectives
The student will become familiar with the
procedures of reporting an vehicle accident
without leaving out any steps including gathering
information needed to report to the Risk
Management Office and the State Risk
Management Office.
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3. Course Outline
This course will cover how to work through an accident you have had in an vehicle. It
will review the following:
1. What to know in advance
2. Steps to follow at the scene of the accident
1. Aid the Injured
2. Don’t Comment
3. When to call 911
4. How to Gather Information at the accident
5. What photographs should be taken at the accident
6. How to Fill out an accident form at the accident
3. After Accident – What to do at your office
1. Fill out the Standard Liability Incident Report
1. Direct Supervisor signature required
2. Who needs to be Informed of the accident. Direct supervisor, IT Evans,
Risk Management and Fleet services,
4. Summary: Get all information before leaving the scene
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4. 1. What you need to be aware
of in advance.
All Vehicles carry the following in the vehicle glove box:
o Insurance verification
o Step-by-step Instructions of what to do when you have a car
accident. Follow these instructions carefully to protect you
and the University.
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5. 2. Steps in Case of an Accident
– 2.1 Aid the Injured
Aid the Injured
1. Do not move the injure person
unless absolutely necessary
2. Let the emergency staff deal
with the medical situation
3. If gasoline leaks or something
life threatening occurs, you may
need to move them - you need
to decide that.
Look for this form in the
vehicle glove box. These are
the steps to follow at the
accident.
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6. 2. Steps in Case of an Accident –
2.2 Don’t Comment
Do not make any statements concerning the assumption of
liability. Only give information required by authorities. Do not
sign any statement except for an authorized representative of
the Risk Management Division or your agency’s authorized legal
counsel.
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7. 2. Steps in Case of an Accident –
2.3 Call the Police - 911
Call the Police - 911
1. Give exact location and advise if medical help is needed.
Write down the name(s) and badge numbers(s) of police
officer(s) who assist you.
2. Name___________________
3. Badge # ___________________
4. Traffic violation issued to:
1. State vehicle
2. Other Vehicle
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8. 2. Steps in Case of an Accident –
2.4 Gather Info: Facts about your vehicle
Gather facts about your vehicle
1. Car & Department
2. Driver’s Name
3. Department phone #
4. Vehicle Make and year
5. Vehicle Tag Number
6. Vehicle Number (located
on the back bumper)
7. Location of the damage
(picture is best)
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9. 2. Steps in Case of an Accident 2.
2.4 Gather Info: Facts about other vehicles
Gather these facts about the other vehicle
1. Name of driver
2. Phone number
3. Address of driver
4. Make/year
5. Tag Number
6. Drivers License Number
7. Insurance Co.
8. Location of Damage
(picture is best)
9. Amount
Other
Vehicle
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10. 2. Steps in Case of an Accident
2.4 Gather Info: Facts about injured person
Be sure to gather this information about the other people
involved in the accident. Especially the Injured
1. Name
2. Age
3. Address
4. Injured party:
1. In state Vehicle
2. Pedestrian
3. In other Vehicle
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11. 2. Steps in Case of an Accident
2.4 Gather Info: Facts about other property damage
Gather facts about other property damage
1. Owner’s Name
2. Phone No.
3. Address
4. Property Damaged
5. Nature of Damage (Be brief)
6. Take Photographs
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12. 2. Steps in Case of an Accident
2.4 Gather Info: Other witnesses contact Information
Gather other witnesses contact Information
1. Name
2. Phone No.
3. Address
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13. 2. Steps in Case of an Accident
2.5 What photographs should be taken at the accident
What photographs should be taken at the accident
o Your damaged car from several
angles
o Other damaged car from several
angles
o Car Tags
o Street Signs or Address Location
o Signs of weather conditions
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14. 2. Steps in Case of an Accident
2.6 Accident Form at the accident
o Fill out Accident Form at the accident
This form is in the
vehicle glove box –
follow this form so
you don’t forget
anything!
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15. 3. After Accident
3.1 Standard Liability Incident Report
Standard Liability Incident
Report
o Read this First – Instructions
on how to report accident
and complete forms.
o Complete this form
Get appropriate
signatures!
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16. 3. After Accident
3.3 Call Risk Management
Call Risk Management
o Date of incident
o Time
o Address
o Claim form Requested yes/no
o Signature of Driver and date
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17. 4. Summary
Important Forms and Websites
VIP:
• Get all information before
leaving the scene
• You will need your direct
supervisor to sign off on paper
work
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