The document outlines procedures for reporting a vehicle accident, including: 1. Gathering necessary information at the accident scene such as details on vehicles, people involved, property damage, and witnesses. Photographs should also be taken. 2. Filling out an accident form at the scene with vehicle and insurance details. 3. After the accident, completing a Standard Liability Incident Report form back at the office and informing direct supervisors and risk management of the accident.

1. Objective: Review procedures for reporting an vehicle accident which includes necessary information for Company and
State Risk Management Offices
1. What to know in advance
2. Steps to follow at the scene of an accident
a. Aid the injured
b. Don’t comment
c. When to call 911
d. How to gather information at the accident
e. What photographs should be taken at the accident
f. How to fill out an accident form at the accident
3. After Accident – what to do at your office
a. Fill out Standard Liability Incident Report and required signatures
b. Who needs to be informed of the accident: Direct supervisor, IT Evans, Risk Management and Fleet
services
4. Summary: Get all information before leaving the scene
What to know in Advance
 All Vehicles carry Insurance Information and Step-by-Step Instructions for what you do when you have a car
accident. Follow these instructions carefully to protect you and the University.
Steps to Follow at the Accident Scene
1. Aid the injured; do not move the person unless life-threatening; let the
emergency staff deal with the medical situation.
2. Do not make any statements concerning the assumption of liability;
only give information required by authorities; do not sign any statement
except for an authorized Risk Management representative or OU legal
counsel.
3. Call the Police – 911; give exact location and advise if medical help is
needed; write down the Name and Badge # of police officer; write down who
received traffic violation
4. Gather vehicle facts: Company Car & Dept; Driver’s Name; Dept Phone
#; Vehicle Make and Year; Vehicle Tag #; Vehicle #; location of damage
(Picture is best).
5. Gather other vehicle facts: Driver’s Name; Phone #; Driver Address; Make/year; Tag #; Driver’s License #;
Insurance Co; location of damage (Picture is best).
6. Gather Info on other people involved in accident: Name, Age, Address, Injured Party – Vehicle, Pedestrian;
other vehicle
7. Gather Facts on Property Damage: Owner’s Name, Phone, Address, Property damaged; Nature of damage
(Picture is best).
8. Gather Other Witness Contact Info: Name, Phone, Address
9. What Photographs: Your damaged car and other damaged cars from several angles; car tags; street signs or
address location; signs of weather conditions
10. Fill out the Accident Form at the accident

2. Standard Liability Incident Form
1. Read the instructions FIRST!
2. Complete the form
3.Get appropriate signatures
4.Call Risk Management – give the following info:
i. Date of incident
ii. Time
iii. Address
iv. Claim form requested
v. Signature of Driver and date