This document provides an overview of how to build digital collections using CONTENTdm. It discusses: 1) The basic components and functions of CONTENTdm including defining collections, projects, metadata, and administrative functions. 2) The step-by-step process for building a collection which includes downloading and installing CONTENTdm, creating a project, importing items, adding metadata, uploading items to the server, and approving/indexing items. 3) Additional resources for learning more about using CONTENTdm.

1. Using CONTENTdm to Build Digital Collections Adam Northam Digital Collections Librarian Texas A&M University-Commerce [email_address] 903.468.8738

10. Collections & Projects Collection Project 2 Project 3 Project 1

14. Dublin Core Elements

21. Administrative Functions of CONTENTdm Click Administration at the top of the screen to access the administrative functions of CONTENTdm

23. Administrative Functions of CONTENTdm This is a view of the collections administration page

24. Administrative Functions of CONTENTdm Field properties allows customization of metadata fields, names, display order, etc.

25. Administrative Functions of CONTENTdm Change display order of fields on this screen using drop down menus Clicking edit allows individual field properties to be changed

26. Administrative Functions of CONTENTdm This is a screen that allows an administrator to edit attributes of individual fields

28. Administrative Functions of CONTENTdm This is the Item Administration page Item administration is very important once items have been prepared to go into a collection

30. Building a Collection (cont.) Click on Start menu—All Programs—Acquisition Station

31. Building a Collection (cont.) Click New

33. Building a Collection (cont.) Enter a name for your project—Click next

34. Building a Collection (cont.) Enter the URL of the server where the collection is/will be stored

35. Building a Collection (cont.) Enter your user name and password Server location, user name, & password assigned by TAMU-Commerce Technology Services Department

36. Building a Collection (cont.) Choose which collection you would like the project to be associated with ** The collection space will have been set up by TAMU-Commerce Technology Services Department

37. Building a Collection (cont.) Choose how objects will be uploaded to server—Choose FTP to server

39. Building a Collection (cont.) Click Import

40. Building a Collection (cont.) File Imports 1 item at a time Compound object refers to several items that are associated by sequential file names and displayed together within a collection as 1 object; example-pages of a book Multiple files allows you to import several individual objects at once

41. Building a Collection (cont.) Now browse to where your items are stored on your computer/drive and click open

42. Building a Collection (cont.) This brings up the picture along with the Media Editor

43. Building a Collection (cont.) The media editor allows metadata for each object to be created

46. Building a Collection (cont.) Click Upload The Item is sent to the server, and goes to the queue to await final approval The Item is no longer accessible via the Acquisition Station

48. Approve Items (Administrators Only) 2 items are waiting for approval; metadata can be edited as needed at this point

50. Index Collection Click Start Index—Items are now viewable via the Web