This document contains instructions for using a PowerPoint template for presentations at the University of Queensland. It provides information on inserting new slides, formatting text, adding headers and footers, modifying images and charts, and customizing colors. Contact information is also included for Dr Kim Peters from the School of Psychology.

2. [Presentation Title] | [Date] 2
[Entity Name]

3. CRICOS code 00025B
Thank you
Dr Kim Peters | Senior Lecturer
School of Psychology
kpeters@uq.edu.au
07 0000 000
facebook.com/uniofqld
Instagram.com/uniofqld

4. CRICOS code 00025B
Dr Kim Peters | Senior Lecturer
School of Psychology
kpeters@uq.edu.au
07 0000 000
facebook.com/uniofqld
Instagram.com/uniofqld
Thank you

5. Instructions for using this template
PowerPoint 2007, 2010, 2013 & 2016

6. • The following slides are instructions for using this PowerPoint template.
• They also contain examples of programmed styles, charts and diagrams.
• When you are ready to begin your presentation, delete the slides by selecting them in the left thumbnail
window and pressing ‘Delete’ on your keyboard.
• If you are unsure of how to use the template, you can leave these slides in the presentation and insert
new slides before or after. Remember to delete them before finalising your presentation.
Slides in this template
[Presentation Title] | [Date] 6
[Entity Name]

7. Slides in this template
[Presentation Title] | [Date] 7
[Entity Name]

8. • Choose ‘New Slide’ from the ‘Home’ tab on the ribbon.
• Select the desired layout from the thumbnails in the dropdown or after the slide has been chosen by
choosing the ‘Layout’ button (next to ‘New Slide’).
• There are options for different text and content layouts.
New slides
[Presentation Title] | [Date] 8
[Entity Name]

9. Content text is entered here.
• The layouts have 3 options for bullets set up in what is called a level system. To change the text to the
next list level design, press ‘Tab’ at the start of the line (or use the ‘Increase List Level’ button).
• Pressing ‘Shift+Tab’ (or the ‘Decrease List Level’ button) will take you back through the bullet list levels.
Content areas
In any of the slides, the text area can also contain other content.
You will notice under the “Click to enter text” line are icons displaying options to insert
graphs, pictures, videos, Excel tables etc.
Title and content slide layout
[Presentation Title] | [Date] 9
[Entity Name]

10. This is the first level used as body text
• This is the second level
- This is the third level
 This is the fourth level
This is the fifth level used as a
Heading 1 or Subheading in the
content area
This is the sixth and final level used as
Heading 2 in the content area
This is the first level used as body text
1. This is the preferred numbering hierarchy. 1cm
indents.
a. This is the third level
i. This is the fourth level
10
[Presentation Title] | [Date]
[Entity Name]
Text levels and content areas

11. (except different dimensions, e.g.4:3 to 16:9, see next slide)
You can easily insert and re-format slides from existing presentations.
• Select the slides in the existing presentation via the slide thumbnails panel to the left of the program
• Copy, then paste into the template presentation slide thumbnails panel
• Choose the ‘Layout’ for each slide as appropriate
• Make sure to select the Slides once more and choose ‘Reset’. This will ensure all items within the slide
are forced to adopt the new layout.
• Any custom slide layout masters in old presentations/templates will copy through. In these cases it is
best to copy content from inside text areas rather than the whole slide.
Formatting existing presentations
[Presentation Title] | [Date] 11
[Entity Name]

12. As per previous slide select, copy, paste slides into
the slide thumbnails panel
• Change each ‘Layout’ to a standard University of
Queensland PPT Template layout
• Make sure to select all slides once more and
choose ‘Reset’. This will ensure all items within
the slide are forced to adopt the new layout.
- This action will copy over old presentation
masters. To remove these:
 Open the ‘Slide Master’ under the ‘View’ tab
 Scroll to the end of the thumbnails panel and
delete any slides after the ‘Full slide image’
layout.
Pictures may copy through with incorrect ratios
(they may look squished or stretched). To correct:
• Right click image
• ‘Size and Position’
• Under the ‘Size and Properties’ area ensure
‘Scale Height’ & ‘Scale Width’ are the same
percentage.
12
[Presentation Title] | [Date]
[Entity Name]
Formatting 4:3 ratio presentations into this 16:9 template

13. Footer & Entity Name
• Go to the ‘Insert’ tab
• Select ‘Header & Footer’
• Tick or untick the ‘footer’
- Over type text into this footer area
• Tick or untick ‘date’ which holds the Entity Name
- Select the ‘Fixed’ date area and overtype the
Entity Name where the existing text is
• Tick or untick page numbers as required
• ‘Apply to all’.
CRICOS code
The CRICOS code is held in the master as all other
available footer fields are in use.
To update:
• ‘View’ tab
• ‘Slide Master’
• Click onto the very top slide (the University of
Queensland master) and overtype the code
• ‘Close Master View’
Changing footer, Entity Name and CRICOS code
[Entity Name]
[Presentation Title] | [Date] 13

14. To reduce the file size of the presentation
• PC
- Go to the ‘Save As’ function
- ‘Tool’s dropdown (next to the ‘Save’ button)
- ‘Compress Pictures’
- Select the option you want. The lower the
resolution the smaller the file.
- ‘OK’
- ‘Save’
• Mac
- Click ‘File’
- ‘Compress Pictures’
- Select the option you want. The lower the
resolution the smaller the file.
- ‘OK’
- ‘Save’
File size issues - compress single
pictures
If you know of a single image that is large in file
size, you can reduce that particular image to a very
low compression. This will mean there won’t be any
quality reduction in the logos and other imagery in
the presentation.
• Select the image
• Go to ‘Picture Format’ tab
• Click on the ‘Compress Pictures’ button
• Ensure ‘Apply only to this picture’ is ticked
• Choose ‘Email 96 ppi’
• ‘OK’
14
[Presentation Title] | [Date]
[Entity Name]
File Size / Image Resolution

15. File size issues – external image compression
• Sometimes the inserted images were too large to begin with. There is only so much PowerPoint can do to
compress the images when in the program.
• It is recommended that you reduce the large image files before inserting them to the presentation. This will
ensure you don’t suffer slow computer performance.
• As a guide, a photographic image at full slide size should be no more than 1mb.
• A free program called ‘Image Resizer for Windows’ released by Brice Lambson is available online which allows
the user to easily right-click and resize images in the folder location. It has minimal quality loss and significantly
reduces image file size.
• Check first with your IT department or relevant superior if you have authority to install this program.
Printing your PPT presentation:
• It can sometimes be easier to print from a PDF rather than directly from PowerPoint. To create the PDF:
- You can either print to the Adobe PDF printer (select from available printers); or
- Save as Adobe PDF.
File Size / Image Resolution
[Presentation Title] | [Date] 15
[Entity Name]

16. Chart and smart art colours are fully customisable.
By default charts will use the colour palette.
To change the whole chart’s colours use the
‘Change Colours’ menu under the ‘Chart tools
Design’ tab:
Alternatively, you can select one of the chart
elements (such as a bar or pie chart slice) and
manually change the ‘Shape Fill’ under the ‘Chart
tools  Format’ tab. The corresponding legend will
update automatically.
The approved UQ colours are in the top row,
starting from the 5th colour along.
These colours are automatically picked up in
charts/smartart and can be used to create a more
contrasting presentation.
Chart/Smart Art colours
[Entity Name]
[Presentation Title] | [Date] 16

17. Main colours used in this template:
Additional colours available for use:
The University of Queensland colours
[Presentation Title] | [Date] 17
[Entity Name]
R 81
G 36
B 122
R 230
G 38
B 69
R 0
G 162
B 199
R 150
G 42
B 139
R 235
G 96
B 43
R 64
G 133
B 198
R 46
G 168
B 54
R 215
G 209
B 204
R 153
G 148
B 144
R 200
G 174
B 115
R 251
G 184
B 0

18. • Custom table designs cannot be created in PPT or saved into the master setup (the selection shown in
‘New Slide’ or ‘Layout’ menus).
• We have formatted a table below that can be copied and pasted as needed. Click on the outer edge of a
table below and Ctrl+C to copy. Then click on the outer edge of the content placeholder where you want
to paste the table and Ctrl+V to paste.
• Be careful when deleting this instructional text that you do not delete the table slide as you may need it
when compiling your presentation.
Table Heading Table Heading
Table Text Table Text
18
[Presentation Title] | [Date]
[Entity Name]
Supplementary Table Slide