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- 1. The University of Adelaide Slide Show: PowerPoint for Learning Peter Murdoch March 2014 PREPARING GOOD LOOKING DOCUMENTS
- 2. The University of AdelaideSlide 1 Slide Show: PowerPoint for Learning Developing PowerPoint slide shows for use in lectures or online can be time consuming and frustrating. This session will raise a number of the issues you need to consider and provide some tips to help you prepare good looking slide shows. We will also make time to discuss some of the issues you have in working with PowerPoint.
- 3. The University of AdelaideSlide 2 Template design and set-up Using a template can save time, allow for collaboration and help unify your course presentations Identify your needs and sketch out a design Choosing a design and layout • simple or complex; check colours for accessibility Setting up masters and basic styles • choose fonts and set up styles for readability Setting up for access and output in other formats • logical, style-based document structure • how will slides look if printed; reset if needed
- 4. The University of AdelaideSlide 3 Example layouts
- 5. The University of AdelaideSlide 4 Use suitable fonts • Arial • Arial Narrow • Trebuchet • Verdana • Georgia • Comic Sans • Algerian • Magneto
- 6. The University of AdelaideSlide 5 Condensing the content Purpose of the slides • How much information do you need to present – guiding the topic or explaining complex concepts • structure for effectiveness in the lecture and/or for post-lecture revision Breaking up the content • reduce to 'bite size'; don't lose crucial information • split over multiple slides; repeat the heading or use a joining phrase • cite and reference copyright material; include copyright warning notice/s
- 7. The University of AdelaideSlide 6 Controlling type and placement Visual presentation impacts on the ease of access and on readability; start simple and then experiment Slide headings • one line or two; split into main heading & subheading Text blocks on the slide • format for information flow and readability Positioning and alignment • use align and grouping for positioning items • Use the arrow keys to move elements; + Ctrl key for finer movements, + shift key to restrict direction • If adjusting with object 'handles' use the Alt key
- 8. The University of AdelaideSlide 7 Formatting text blocks HEADING Intro intro intro intro intro intro intro intro intro intro Subheading Text text text text text text text text text text text text Subheading Text text text text text text text text text text text text HEADING Intro intro intro intro intro intro intro intro intro intro Subheading Text text text text text text text text text text Subheading Text text text text text text text text text text
- 9. The University of AdelaideSlide 8 Formatting text blocks Whole paragraphs set in bold type do not necessarily provide the right amount of emphasis to bring to the reader’s attention the importance of the point being made. Whole paragraphs set in bold type do not necessarily provide the right amount of emphasis to bring to the reader’s attention the importance of the point being made. MAIN HEADING Subheading 1 Subheading 2 Subheading 3 Main Heading SUBHEADING 1 Subheading 2 SUBHEADING 3
- 10. The University of AdelaideSlide 9 Arranging text The Align & Group options can be found in Arrange on the Home or the Drawing Tools: Format tabs
- 11. The University of AdelaideSlide 10 Adding images and transitions Images and transitions can enhance a presentation, but avoid both their overuse and misuse Why use images? • to add 'colour', support a concept, or elicit a response • is an image a better way to show the information Prepare suitable images • rescale images to suit; use bmp, gif, png & jpg Use transitions appropriately • to show steps in a process or to reveal responses
- 12. The University of AdelaideSlide 11 ResolutionPhoto from Stock.XCHNG www.sxc.hu
- 13. The University of AdelaideSlide 12 Resolution
- 14. The University of AdelaideSlide 13 Resolution 72 ppi 300 dpi
- 15. The University of AdelaideSlide 14 JPEG degradationPhoto University of Adelaide
- 16. The University of AdelaideSlide 15 Adding multimedia elements Audio grabs | Video clips | Web links • multimedia should have a purpose for its inclusion • you can create multimedia yourself or source from elsewhere • check for any copyright requirements • check if you need to link to an external 'player’
- 17. The University of AdelaideSlide 16 Creating packaged learning modules • features such as audio narration and interactive quizzes can be combined with a PowerPoint slide show to create modules for independent learning • you can use third-party software to add these features and to export your slides as a packaged learning object e.g. Articulate and Adobe Presenter. • find examples of audio-narrated slides and interactive modules to see how others have approached their design and creation
- 18. The University of AdelaideSlide 17 Show time: sharing your slides Providing access • what to make available • in what formats Copyright and distribution issues • are there copyright materials to manage Evaluate for continued improvements • seek peer and user feedback
- 19. The University of AdelaideSlide 18 Summary The features of a well designed PowerPoint presentation include • having a clear purpose for learning • having the slides support the presentation or enable engagement • a clear and thoughtfully constructed visual appearance Start simple when developing PowerPoint presentations and with experience tackle more complex designs.
- 20. The University of AdelaideSlide 19 Thank You © The University of Adelaide 2014
Editor's Notes
- Template design and set-up Choosing a design and layout simple/complex template: plain, pre-designed, or design your own recurring elements: headers/footers (watch file size) colour combinations (check for accessibility) Setting up masters and basic styles opening title slide, section slides, base slide screen fonts: Arial, Arial Narrow, Trebuchet, Verdana, Georgia; Comic Sans is child like primary function is readability. set minimum size at 18-20pt for body text set basic styles - main headings, subheadings, body and bullet point text, etc. consider font size, bold, italics, line & paragraph spacing Setting up for access and output in other formats logical, style-based document structure if printing slides, is colour needed (e.g. safety signs) or is grayscale or black on white sufficient test slides in Grayscale view to see how they will look when printed, reset if needed
- Condensing the content How much information; guiding topic or explaining complex concepts structure for effectiveness in the lecture and/or for post-lecture revision Purpose of the slides to identify facts, explain key concepts, or demonstrate actions or processes used in-class, as 'memory joggers' post-lecture or as a self-learning resource is a static or animated presentation required Breaking up the content reduce content to 'bite size' information or steps, but don't remove crucial information split long or complex information over multiple pages; repeat headings or a joining phrase cite and reference copyright material, include copyright warning notice/s
- Controlling type and placement visual presentation impacts on ease of access and readability; start simple and then experiment Slide headings fit to one line if possible or two; or split into a main heading and a subheading Text blocks on the slide text, tables, captions and smart art; position affects information flow, reading order open up text with line and paragraph spacing to improve readability use bold, italics, size and colour changes for emphasis; avoid overuse beware of PPTs auto resizing feature view Ruler to access tabs and margin settings Positioning and alignment Use align and grouping for positioning items Use the arrow keys to move elements; + Alt key for fine movements, + shift key to restrict direction copy and paste to match positioning, or restore the original template
- Adding images and transitions images and transitions can enhance a presentation; avoid their overuse and misuse Why use images to add 'colour' to a slide, support a concept, or elicit a response Is it a better way to show the information cite and reference copyright sources; get approval, use an alternative or leave it out Preparing suitable images always use a copy - keep your originals intact rescale your images to keep PPT file smaller and to reduce download time rescale images for on-screen use (72 ppi (Mac) or 96 ppi (Win)) or for print (300 dpi). use 'compress pictures' to reduce file size file types .bmp, .gif & .png for flat-colour; .jpg (or jpeg) for photographs Using transitions (or animations) for slide changes and to animate how elements appear avoid the overuse of transition effects use to show stages of development, steps in a process, or to reveal responses
- Adding multimedia elements Audio grabs You can use related words or a relevant picture to 'hold' the page - or to strengthen the message - if appropriate, or link to the audio grab from an existing page. Try to avoid using moving patterns or images, the continual movement can distract the listeners attention. Provide a 'lead into' the audio grab, so there is a clear context for why it is being used. Video clips does it relate to a question, highlight a concept, or stimulate discussion Chunk video clips to a manageable length - shorter is usually better Web links link to web pages on their external site, to avoid copyright problems show the full URL and a meaningful title, rather than just 'click here'. accessibility /on handouts can use TinyURL to create a short URL, add the full link in notes If links open in another window, know how to return to the presentation
- Show time: sharing your slides Providing access online via MyUni, as PPT (+ notes), PPS, PDF, or as a packaged learning object handouts and other supplementary documentation Copyright and distribution issues do copyright materials need approval or removal don't overlook MyMedia recordings or captures of online classroom sessions Evaluate for continued improvement seek feedback on your slides observe any difficulties you/students have when using the slides look for ways to improve the slide show