1. Interview forInterview for
Procurement Services ManagerProcurement Services Manager
University of BrightonUniversity of Brighton
““Delivering sustainability in an age of publicDelivering sustainability in an age of public
sector spending restraint”sector spending restraint”
David Davies MCIPS MBIFM BADavid Davies MCIPS MBIFM BA
(Hons(Hons))
Tuesday 27Tuesday 27thth
April 2010April 2010

2. TasksTasks
1.1. Define what is Sustainable ProcurementDefine what is Sustainable Procurement
2.2. How can any potential procurement problemsHow can any potential procurement problems
at Brighton University be identified.at Brighton University be identified.
3.3. How can Brighton University procurementHow can Brighton University procurement
services be improved upon.services be improved upon.
4.4. How can the procurement services at BrightonHow can the procurement services at Brighton
University be sustained year on year.University be sustained year on year.

3. Task 1Task 1
Sustainable ProcurementSustainable Procurement
“…sustainable procurement is all about taking
environmental & social factors into
account in procurement decisions.
It is about looking at what your products are
made of, where they come
from & who has made them “
Higher Education Partnership for
Sustainability

4. The British standard forThe British standard for
sustainable procurementsustainable procurement
BS 8903BS 8903

5. TASK 2TASK 2
Procurement LeverageProcurement Leverage
• Conduct in-depth reviewConduct in-depth review - map data & procurement- map data & procurement
processes, capture & control spend & generate usefulprocesses, capture & control spend & generate useful
data & control mechanismsdata & control mechanisms
• Expert advice & supportExpert advice & support - colleagues within the- colleagues within the
Finance dept and other colleagues on all aspects ofFinance dept and other colleagues on all aspects of
Sustainable procurement.Sustainable procurement.
• Commitment & UnderstandingCommitment & Understanding - sustainable- sustainable
development & how procurement leverage candevelopment & how procurement leverage can
deliver sustainable outcomes.deliver sustainable outcomes.

6. Task 3Task 3 1 of 31 of 3
Cost Savings – Delivery in time ofCost Savings – Delivery in time of
Economic restraintEconomic restraint
• DefineDefine – How savings / efficiencies will be made.– How savings / efficiencies will be made.
• MeasureMeasure – Use of EMM (Hefce)– Use of EMM (Hefce)
• AnalyseAnalyse – Reduce wastage & Buy smarter– Reduce wastage & Buy smarter
Action PlanAction Plan
• Mitigate Operational RisksMitigate Operational Risks
• Discuss -Discuss - KEYKEY stakeholdersstakeholders prioritise areas of:prioritise areas of:
** Review – ALL non-pay spend 2010-11Review – ALL non-pay spend 2010-11
** Collaboration – SUPC -Collaboration – SUPC - £181M Savings £30M – 15%£181M Savings £30M – 15%
** Target Savings/Efficiencies –Target Savings/Efficiencies – Update 2009-10Update 2009-10

7. Task 3Task 3 2 of 32 of 3
• Advise & support – Staff for acquisition goods & services
* least environmentally damaging
* contribute positively to the development &
maintenance of sustainable communities.
•
* Apply & encourage good business practice.
• Purchasing Strategies -
* Incorporate sustainability in all acquisition
strategies for commodities & services.
* Overcome barriers to sustainable methods.
• Tender Process - Improve the sustainability at this
stage of purchasing cycle in a pragmatic way.

8. Task 3Task 3 3 of 33 of 3
• CSR - Encourage suppliers to develop a practical and
proactive approach
• Main suppliers - ensure they understand the key
sustainable issues so that they can develop their
products.
• Assist organisations - (including smaller, local and
unorthodox enterprises) to understand our
procurement processes – competition on equal
terms.
• Review Risks - impact of products & services with
the Sustainability Adviser.
• Training - appropriate people to understand sustainable
procurement & the options open to them.

9. Task 4Task 4
Staff should support sustainable procurement by:
• Questioning the need for new items.
* Do we really need it? Could we use fewer?
* Can it be borrowed, shared, rented, or the need satisfied in
another way?
• Drafting specifications that allow recycled, used or innovative items to
be acquired, or checking existing specifications are functional and not
over-specified;
• Operating & disposing of products in an environmentally
responsible way, including finding alternative applications or owners;
• Applying life-cycle costing in all procurement decisions;
• Provide advice - Procurement Services Manager

10. SUPC Commodity GroupsSUPC Commodity Groups
Catering, Computing, Audio VisualCatering, Computing, Audio Visual
Estates Mngt, Cleaning,Estates Mngt, Cleaning,
Furniture Office / ResidentialFurniture Office / Residential,,
Laboratory, Professional ServicesLaboratory, Professional Services,,
Insurance, Library, Stationery.Insurance, Library, Stationery.
* Does Brighton use all these* Does Brighton use all these
Contracts ?Contracts ?