This document outlines the UGC Regulations 2018 regarding faculty promotions in India. It discusses the various designations and academic levels, as well as two options - Option A and Option B - for the promotion assessment process. Option A involves annual self-assessments across three categories: teaching, university/college activities, and research publications. It provides grading criteria and requirements to progress from Assistant Professor to Associate Professor and Professor. Option B allows promotion assessments per the UGC Regulations 2010 up until July 2021, exempting certain API scoring and providing flexibility in research publication requirements. Promotion requirements vary based on years of service, minimum API scores, and completion of orientation courses and refresher courses.

1. UGC Regulations 2018
Dr.A.S.Sumesh
MES College Nedumkandam
drassumesh@gmail.com
9744168522

2. UGC Gazette Notification Date: 18/07/2018
Govt. of Kerala Order
G.O(P) No.28/2019/HEDN , Dated 29/09/2019

3. Designations
Designation Academic Level Present Category
Assistant Professor Academic Level 10 AGP 6000
Assistant Professor Academic Level 11 AGP 7000
Assistant Professor Academic Level 12 AGP 8000
Associate Professor Academic Level 13A AGP 9000
Professor Academic Level 14 AGP 10000

5. Assessment Process
• Option : A
(For all teachers with prescribed eligibility conditions as per
regulation 2018)
• Option : B (upto 18/07/2018)
• UGC Regulations 2010(IV amendment 2016)
(From 18/07/2018 to 17/07/2021)

6. Option A
The teachers shall be considered for promotion
from one Academic Level/Grade Pay to another
as per the CAS under UGC Regulations 2018

7. Annual Self-Assessment for the Performance Based Appraisal
System (PBAS)
Option A
CATEGORY: I
TEACHING
CATEGORY: II
INVOLVEMENT IN THE UNIVERSITY/ COLLEGE STUDENTS RELATED
ACTIVITIES/RESEARCH ACTIVITIES
CATEGORY: III
RESEARCH, PUBLICATIONS AND ACADEMIC CONTRIBUTIONS
(Only for placement from Academic level 13A to 14 and 14 to 15;
Associate Professor to Professor/Principal)

8. Annual Self-Assessment for the Performance Based Appraisal System
(PBAS)
Option A
CATEGORY: I
TEACHING
Number of Classes taught / Total Classes assigned)x100%
Good 80% and above performance.
Satisfactory 70 % to 80% performance.
Not satisfactory less than 70% performance

9. Option A
CATEGORY: II
INVOLVEMENT IN THE UNIVERSITY/ COLLEGE STUDENTS
RELATED ACTIVITIES/RESEARCH ACTIVITIES
1. Administrative responsibilities
2. Examination and evaluation duties assigned by the college/university or
attending paper evaluation
3. Student related co-curricular, extension and field based activities
4. Organizing seminars/conferences/workshops and other college/university
activities
5. Evidence of actively involved in guiding Ph. D. students
6. Details of minor/major research project sponsored by national or
international agencies.
7. Details of Publication in peer-reviewed or UGC listed journals

10. CATEGORY: II
INVOLVEMENT IN THE UNIVERSITY/ COLLEGE STUDENTS
RELATED ACTIVITIES/RESEARCH ACTIVITIES
Good Involved in at least 03 activities
Satisfactory Involved in 01 – 02 activities
Not satisfactory Not involved / undertaken any of the activities
Number of activities can be within or across the broad categories of activities

11. Option A
Overall Grading
(Category I + Category II)
Good: Good in Category I and satisfactory or good in
Category II
Satisfactory : Satisfactory in Category I and good or
satisfactory in Category II
Not Satisfactory: If neither good nor satisfactory in overall
grading.

12. CATEGORY: III. RESEARCH, PUBLICATIONS AND ACADEMIC CONTRIBUTIONS
(Only for placement from Academic level 13A to 14 and 14 to 15; Associate Professor to
Professor/Principal)
Appendix II Table :2 (UGC Regulations 2018 )

15. Note:
• Paper presented if part of edited book or proceeding then it can be
claimed only once.
• For joint supervision of research students, the formula shall be 70%
of the total score for Supervisor and Co-supervisor. Supervisor and
Co-supervisor, both shall get 7 marks each.
• *For the purpose of calculating research score of the teacher, the
combined research score from the categories of 5(b). Policy
Document and 6. Invited lectures/Resource Person/Paper
Presentation shall have an upper capping of thirty percent of the
total research score of the teacher concerned.
• The research score shall be from the minimum of three categories
out of six categories.

16. Option A
Assistant Professor
Stage 1 to 2 [Academic Level 10-11]
Requirement / Qualification
Completed years of service in Stage 1[Academic Level 10]with Ph.D : 04 Yrs.
With M.Phil/PG Degree in Professional Courses : 05Yrs.
Others : 06 Yrs
One Orientation course (03 weeks duration – 21 Days)
within the Assessment Period
One Refresher Course/Research Methodology (02 weeks duration – 10 Days) within the
Assessment period
OR
Any two of the following (01 week duration- 05 days) : Workshop/Syllabus Up- gradation
Workshop/Training in Teaching-Learning and Evaluation/Technology
Programmes/Faculty Development Programmes
OR
Completed one MOOCs Course (With e-certification) during assessment period OR
Development of e-contents in four quadrants/MOOC Course during assessment
Period
Verified annual performance assessment Report by Screening Committee

17. Option A
Assistant Professor
Stage 2 to 3 [Academic Level 11-12]
Requirement / Qualification
Completed 05 years of service in Stage 2 [Academic Level 11]
Any two of the following
Refresher Course/Research Methodology/ Workshop/Syllabus Up-gradation
Workshop/Training in Teaching-Learning and Evaluation/Technology Programmes/Faculty
Development Programmes (02 weeks duration – 10 Days) within the Assessment period (or
completed two courses of at least one week or 05 days duration in lieu of every single
course/programme of at least two week or ten days duration)
OR
Completed one MOOCs Course (With e-certification) during assessment period OR
Contribution towards development of e-content in 4-quadrant - (at least one quadrant -
minimum of 10 modules of a course/contribution) during assessment period
Verified annual performance assessment Report by Screening Committee

18. Option A
Associate Professor
Stage 3 to 4 [Academic Level 12-13A]
Requirement / Qualification
Completed 03 years of service in Stage 3 [Academic Level 12]
Ph.D Degree in Subject relevant/allied/relevant discipline
One Refresher Course/Research Methodology/ Workshop/Syllabus Up-gradation Workshop/Training in
Teaching-Learning and Evaluation/Technology Programmes/Faculty Development Programmes (02 weeks
duration – 10 Days) within the Assessment period (or completed two courses of at least one week or 05 days
duration in lieu of every single course/programme of at least two week or ten days duration)
OR
Completed one MOOCs Course (With e-certification) during assessment period OR
Contribution towards development of e-content in 4-quadrant - (at least one quadrant - minimum of 10 modules
of a course/contribution) during assessment
Period
Verified annual performance assessment Report /Selection Committee

19. Option A
Professor
Stage 4 to 5 [Academic Level 13A-14]
Requirement / Qualification
Completed 03 years of service in Stage 4 [Academic Level 13A]
Ph.D Degree in Subject relevant/allied/relevant discipline
A minimum of 10 research Publications in peer-reviewed or UGC-listed journals out of which
three research papers shall be published during the assessment period
A minimum of 110 research score as per Appendix II, Table 2 of UGC Regulations 2018.
Selection Committee

20. Option : B
The faculty members shall be considered for the promotion from one
Academic Level/Grade Pay to another as per the CAS provided under the
UGC Regulations on Minimum Qualifications for Appointment of Teachers
and other Academic Staff in Universities and Colleges and Measures for the
Maintenance of Standards in Higher Education 2010 and its amendments with
relaxation in the requirements of Academic Performance Indicators (API)
based Performance Based Appraisal System (PBAS) upto the date of
notification of these Regulations ie upto 18-07-2018.

21. Option : B
• Exemption from scoring under Category I
• There shall be no minimum API score requirement for Category II and
Category III individually.
Scoring in Category II and Category III

22. UGC Regulations 2010(IV amendment 2016)
The criteria for promotions under Career Advancement Scheme laid down
under these Regulations shall be effective from the date of notification of these
Regulations. However, to avoid hardship to those faculty members who have
already qualified or are likely to qualify shortly under the existing regulations,
a choice may be given to them, for being considered for promotions under the
existing Regulations. This option can be exercised only within three years
from the date of notification of these Regulations. ie, From 18-07-2018 to
17-07-2021

23. Yrs of service required Minimum API required O/C R/C
Minimum
requirement
PhD
Holders
4 yrs
M.Phil
Holders
5 yrs
Others
6 yrs
Category
I
80/yr
Category
II
50/ assmt
period
Category
III
20/ assmt
period
Category
II+III
90/Assmt
period
One One
Asst. Professor Stage I to Stage II [academic level 10-11]
(Screening Committee)

24. Asst. Professor Stage II to Stage III [academic level 11 to 12]
(Screening Committee)
Yrs of service required Minimum API required R/C
Minimum
requirement
5 years in Stage II
Category I
80/yr
Category
II
50/ assmt
period
Category
III
50/ assmt
period
Category
II+III
120/ Assmt
period
Refresher course
One

25. Asst. Professor Stage III to Associate Professor [academic level 12 to 13A]
(Selection Committee)
Yrs of
service
required
Minimum API required
1 week
duration
course
Publications
(in entire period as assistant
professor-12 years)
Minimum
requirement
3 years in
Stage III
Category I
75/yr
Category
II
50/ assmt
period
Category
III
75/ assmt
period
Category
II+III
150/ Assmt
period
One
PhD
Holders
1
M.Phil
Holders
2
Others 3

26. Associate Professor To Professor [academic level 13A to 14]
(Selection Committee)
Yrs of
service
required
Minimum API required Publications
Minimum
requirement
3 years as
Associate
Professor
Category
I
70/yr
Category II
50/ assmt
period
Category
III
100/ assmt
period
Category
II+III
180/ Assmt
period
5
(Since the period that the teacher is
placed in stage 3)

27. Thank you