Traditional vs. Virtual Toastmasters Meetings
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Are you interested in learning the difference between traditional in-person and the newer virtual / online Toastmasters meeting format? This short presentation will compare traditional and virtual meetings, show you how to take advantage of virtual meetings to help grow your club, and provide you with some handy resources that you can share with your club members.
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Traditional vs. Virtual Toastmasters Meetings
- 1. Traditional vs. Virtual Toastmasters Meetings November 2016
- 2. Virtual Toastmasters Club ➔ Executive: Spread out at various locations ➔ Technology: High usage with computer, web camera, phone line ➔ Location: Global, virtual/online ➔ Costs: TI dues, room rental fees, equipment/technology costs ➔ Networking: Occurs virtually during the meeting and after the meeting via IM/email/text/phone calls Traditional Toastmasters Club ➔ Executive: All in one physical location ➔ Technology: Limited usage such as projector/TV ➔ Location: Close proximity to main intersection for easy access ➔ Costs: TI dues, room rental fees, social outings ➔ Networking: Occurs in-person during meetings
- 3. What has been challenging? ➔ Speech Contests: Explaining TI contest rules for members outside the district ➔ Time Zone Difference: Encouraging virtual participation for members outside the E.T. time zone ➔ Employee Reimbursement: Getting management approval for consistent employee reimbursement across locations What has been surprising? ➔ Find A Champion: Strong leader who can motivate their location- based team members to participate in Toastmasters meetings ➔ Networking and Camaraderie: Strong team-building and networking support across office locations ➔ Technology: Easy to use and free or low-cost technology solutions to integrate into Toastmasters meetings
- 4. What Has Worked Well In Virtual Meetings ➔ Technology Works: Test web camera (video) and phone line (audio) to ensure they work for meetings to run smoothly. Ensure all other devices are turned off to avoid distractions. ➔ Prepare In Advance: Share meeting agenda and any key notes with club members in advance to make meetings productive. ➔ Connect People: Toastmaster works to connect people across virtual locations, encourage participation throughout meeting by filling out speech evaluations and taking on a role in Table Topics.
- 5. What Has Worked Well In Virtual Meetings cont’d ➔Engagement: Encourage all club members to turn on their video cameras, listen to the speeches, and avoid distractions by multitasking. ➔Set Ground Rules: When executive will meet, when meetings will occur, respect and civility are a must, etc.
- 6. Virtual Team Building ➔ Team Vision: Develop a shared team vision that outlines the main goals, objectives, and assign responsibilities ➔ Ice Breakers: Learn more about your club members work style, values, and personality ➔ Small Talk: Allow a few minutes for ‘water cooler talk’ at the beginning of each meeting for team members to get to know each other, ask about their weekend, etc. ➔ Ongoing Learning: Be open to testing new ideas, making mistakes and learning how to work together in a virtual environment
- 7. Questions?
- 8. Handy Resources ➔How to Run a Great Virtual Meeting, https://hbr.org/2015/03/how-to-run-a- great-virtual-meeting ➔Virtual Team Building Exercises, https://www.lifemeetswork.com/2016/01/29/10-team-building-exercises- remotevirtualdispersed-teams/ ➔Making Virtual Teams Work: Ten Basic Principles, https://hbr.org/2013/06/making-virtual-teams-work-ten