Information Technology Center Town Hall Meeting, Montana State University, October 2015, Jerry Sheehan

1. Information Technology Center
Town Hall Meeting, October 2015
Jerry Sheehan
Chief Information Officer

2. ADOPTING INNOVATIVE TOOLS
ENHANCING INSTRUCTIONAL TECHNOLOGIES
ACCELERATING RESEARCH DISCOVERIES
TRANSFORMING BUSINESS OPERATIONS
IMPROVING CORE INFRASTRUCTURE
SECURING THE ENTERPRISE
AGENDA
QUESTIONS AND ANSWERS

3. 1ADOPTING INNOVATIVE TOOLS

4. FILL ME IN
• General availability for faculty, staff, and
students on August 20, 2015.
• Unlimited and free storage for users; user
friendly interface.
• What should and shouldn’t be stored on Box?
• 4,054 logins in September, 637 unique users,
2TB of data, 232 invited collaborators.
Averaging 316% growth rate in last 3 months!
• Training sessions being offered by ITC with
online materials also available.
http://montana.box.com
BOX
INFORMATION TECHNOLOGY @ MONTANA STATE

5. FILL ME IN
•
• System wide Montana State tool
supporting video teleconferencing.
• Initial deployment in August.
• Unlimited licenses in October.
• 150 current users with an average of 6
sessions being launched per day.
• Rolling out additional functionality this fall.
• Training sessions being offered by ITC
with on-line materials also available.
http://montana.edu/webex
WEBEX
INFORMATION TECHNOLOGY @ MONTANA STATE

6. FILL ME IN•
• ITC assisted in the design & deployment the
University’s Emergency Operations Center.
• The EOC provides a command center for
institutional response that helps coordinate
aid and communication during a crisis.
• The displays in the room can be managed
from independent sources by multiple
teams allowing for maximum efficiency and
flexibility in emergency management.
• Room went on-line in September of 2015.
EMERGENCY OPERATIONS
CENTER
INFORMATION TECHNOLOGY @ MONTANA STATE
new eoc image

7. 2ENHANCING INSTRUCTIONAL TECHNOLOGIES

8. FILL ME IN
••
• In August ITC unveiled a new virtualization service
focused on classroom labs.
• Gaines 346 (L&S)
• Roberts 109 (ITC)
• Currently 60 virtual desktops with 90 applications
presented, customizable to lab.
• Goal is to grow this to additional departments at “no”
or minimal costs.
• Hope is to grow this to other student pilots in the
future.
http://studentlabs.montana.edu/virtualization/
index.html
VIRTUAL DESKTOP
INTERFACE
INFORMATION TECHNOLOGY @ MONTANA STATE

9. FILL ME IN
•
• Designed and deployed the largest TEAL
classroom site at Montana State in Cheever.
• This classroom augments the 189 other technology
enhanced spaces on the Bozeman campus.
• 30 of these sites are new and were deployed over
the course of the Summer, a 19% growth since the
Spring semester.
• New advisory structure to provide us with future
guidance on these environments and other
instructional technology needs.
http://www.montana.edu/facultyexcellence/
TLResources/ActiveLearnResources.html
TEAL CLASSROOMS
INFORMATION TECHNOLOGY @ MONTANA STATE

10. FILL ME IN
••
• Our lab survey last year showed one of the top
applications that drove students to our labs was
the Microsoft Office Suite.
• Montana State was able to extend our license to
get students Office 365 for free.
• Student may install on up to 5 PCs or Macs,
online ap versions on iOS, Android, and
Windows.
• 890 students have already downloaded the
software. Increasing our marketing efforts to
push this number even higher.
http://ou.montana.edu/office365/student/
Office 365 Pro Plus for Students
INFORMATION TECHNOLOGY @ MONTANA STATE

11. FILL ME IN
••
• ITC is now supporting Pulse, the new
student mobility app from Brightspace.
• Helps address an underlying weakness of
the D2L environment which was mobile
support.
• Focus of the app is on managing your
workoad, news, and viewing grades.
• Available on both the iOS and Android
platform.
http://www.montana.edu/ecat/help/pulse/
index.html
D2L Pulse
INFORMATION TECHNOLOGY @ MONTANA STATE

12. 3ACCELERATING RESEARCH DISCOVERIES

13. FILL ME IN•
• New team combining personnel from ITC
and the University Library (11 staff, partial
time).
• Mission is to elevate our research
capacity and improve support for
discovery.
• Team will provide services (data
management, curation, data science
consultation) and infrastructure (hpc,
network, storage).
Data Infrastructure &
Scholarly Communication (DISC)
INFORMATION TECHNOLOGY @ MONTANA STATE

14. FILL ME IN•
• In July 2015, Montana State became a
Globus provider with managed end points.
• Free service available to the research
community, moving big data and dealing
with identity.
• 236 requests thus far moving 3.58 million
files.
• Big Data movement benchmarks
• 654 Gigabytes per hour to TACC.
• 130 Gigabytes in 20 minutes.
• 1TB in 61.2 minutes.
RESEARCH DATA TRANSFER
INFORMATION TECHNOLOGY @ MONTANA STATE
Globus stuff of graph

15. FILL ME IN
•
• 1400 cores, 2800 gigabytes of RAM, 900
terabytes of storage. 12 TF capacity.
• As of October 20th, we have 60 users from
12 academic departments and 5 schools.
• 100+ installed library software packages
including R, Python, Matlab, Visit, NCBI-
blast.
• Have supplemented our personnel support
with a partner, BIOS-IT.
http://www.montana.edu/rci/
HyaliteCluster.html
Hyalite HPC Cluster
INFORMATION TECHNOLOGY @ MONTANA STATE

16. FILL ME IN
• ITC has established a High Performance
Advisory Group to provide advice,
guidance, and vision on advanced
research cyberinfrastructure.
• Group will meet on a monthly basis with
minutes being publicly shared.
• 1st meeting will be in November.
• Initial focus will be on operating
processes for Hyalite and next round of
capital investment.
HPC ADVISORY GROUP
INFORMATION TECHNOLOGY @ MONTANA STATE
• Mensur Dlakic, Microbiology
• Erick Johnson, Mechanical
Engineering
• Martin Lawrence, Chemistry
• Mark Owkes, Mechanical
Engineering
• Ben Poulter, Ecology
• Doralyn Rossman, Library
• John Sheppard, Computer Science
• Michael Wright, L&S
• Mark Young, Plant Bio
• Nicolas Yunes, Physics
HPCAG Members

17. 4TRANSFORMING BUSINESS OPERATIONS

18. FILL ME IN
• EDM module implemented and integrated
into Banner, 798 hours of work.
• Initial pilot is underway in the College of
Engineering; focused on pcard receipts.
• Second pilot, transfer transcripts, just
finished training.
• Goal is to use pilots to look at
standardized process and then scale.
http://www.montana.edu/edm/
ELECTRONIC DOCUMENT
MANAGENT
INFORMATION TECHNOLOGY @ MONTANA STATE
Scanners in place?

19. FILL ME IN
• Degree works updated to Version 4.1.4.
• Provides better tools for students to use
when planning their path towards degree
completion.
• The upgrade allows us to integrate Cat
Course Scheduler with Degree Works
providing more integrated interface for
our students.
http://www.montana.edu/degreeworks/
DEGREE WORKS UPDATE
INFORMATION TECHNOLOGY @ MONTANA STATE

20. FILL ME IN
• Montana State operates a hybrid business
environment, we have over 35 secondary
applications that don’t reside on our
campus.
• Integration projects:
• Banner Document Management
• Cat Course
• WebEx
• T2 Billings Payroll Deduce
• Payroll for Rec Sports
• OCHE Data Mart and ACA Feeds
• Montana State Bookstore/Cloud
SYSTEM INTEGRATION
PROJECTS
INFORMATION TECHNOLOGY @ MONTANA STATE

21. 5IMPROVING CORE INFRASTRUCTURE

22. FILL ME IN•
• 80% of campus has moved to 0365!
• 3711 mailboxes have been moved.
• Completed the Colleges of Agriculture,
Arts & Architecture, Jake Jabs College of
Business, Vice Presidents of Student
Success and Research.
• Goal is to have campus DONE by
January 2016!
http://www.montana.edu/office365/
OFFICE 365 (O365)
INFORMATION TECHNOLOGY @ MONTANA STATE

23. FILL ME IN
•
• Top problem identified before joining
Montana State…unsolicited email.
• Sonic wall is an “appliance” that will go
live on November 12th.
• User receives summary of daily junk mail
that has been captured.
• Will evaluate layered approach to spam
throughout rest of the academic year.
http://www.montana.edu/itcenter/
sonicwall.html
SONICWALL
INFORMATION TECHNOLOGY @ MONTANA STATE

24. FILL ME IN
• Wireless Concepts
• Coverage-is WiFi available in the area?
• Capacity-is their sufficient bandwidth
from WiFi in the area?
• Changes in user behavior (multiple
devices, byod, etc) have impacted
suggested capacity standards.
• FY15 $252K,
• 58% Coverage, 42%Capacity
• FY16 $~305K
• 64% Coverage, 36% Capacity
WIRELESS
INFORMATION TECHNOLOGY @ MONTANA STATE
http://www.montana.edu/wifi/

25. 6SECURING THE ENTERPRISE

26. FILL ME IN
•
• Wanted to have a forum for better
coordination of information sharing
related to security and data privacy.
• Deans, Vice Presidents, and Campuses
invited to nominate representatives.
• 26 members, ITSC is chaired by Montana
State’s Chief Information Security Officer.
• Funding opportunities to increase
professional skills supported by ITC
http://www.montana.edu/itsecuritycouncil/
IT SECURITY COUNCIL
INFORMATION TECHNOLOGY @ MONTANA STATE

27. FILL ME IN
• Software tool that assists users to identify
personally identifiable information.
• Currently deployed on 1,215 machines.
• Goal is to have the software on all
institutionally owned assets.
• Over 64 million pieces of data identified thus
far, with 11 million of those being social
security numbers.
• Improving documentation and training for the
end user on what to do with PII.
http://www.montana.edu/itcenter/identityfinder/
IDENTITY FINDER
INFORMATION TECHNOLOGY @ MONTANA STATE
identityfinder