The document outlines the responsibilities and benefits of different officer positions in a Toastmasters club. It lists the duties of the President, Vice President of Education, Vice President of Membership, Vice President of Public Relations, Secretary, Treasurer, and Sergeant at Arms. Key responsibilities include planning meetings, recruiting new members, managing finances/records, and organizing speech contests. Benefits of being an officer include requirements for leadership awards, networking opportunities, and new learning experiences. It concludes by listing the current officers of the club.

1. TOASTMASTERS CLUB
OFFICERS

3. RESPONSIBILITIES OF ALL THE OFFICERS
• Fill their position from July 1 to June 31 (This is the Toastmasters year)
• Attend the Toastmasters Leadership Institute Twice a year (One between June 1
and August 31 and one between December 31 and February 28)
• Be available for any questions that any members or prospective members may have.
• Attend any officers meeting that the President may schedule
• Attend any Area or District meetings as required (this does not include the
Secretary, Treasurer, or Sargent of Arms)
• Be a positive role model and leader for club members

4. PRESIDENT
• Preside over meetings
• Keep in contact with other officers for progress reports on any project they are
working for the club
• With the help of the VPE motivate members to be working on their educational
awards
• Plan the business portion of the meeting
• Attend and vote at area and district council meetings

5. VICE PRESIDENT OF EDUCATION (VPE)
• Plan agenda for each week’s meeting and make sure it is sent out to the members in
a timely manner and upload it to the First ToastHoast website (our club’s individual
website)
• Plan speech contest twice a year
• Manage mentoring program
• Submit education awards on the Toastmasters International Website
• Assist members with achieving educational awards
• Work with members and see what pace they are wanting to go with their educational
goals and plan them in the schedule accordingly

6. VICE PRESIDENT OF MEMBERSHIP (VPM)
• Recruit new members
• Set up membership campaigns to help build interest
• Assist guests at meetings making sure that they have a new member packet
• Submit new membership applications on the Toastmasters International website
• Submit new member’s information of the First ToastHoast website
• Induct new members into the club

7. VICE PRESIDENT OF PUBLIC RELATIONS
(VPPR)
• Publicize the club
• Manage social media accounts (Facebook and Twitter)
• Act as webmaster for First ToastHoast website
• Make sure club is following trademark requirements for Toastmasters International

8. SECRETARY
• Take notes at the meeting
• Keep minutes for the business portion of the meeting
• Maintain files and records for the club

9. TREASURER
• Oversee financial accounts for the club
• Collect membership dues twice a year (October 1 and April 1)
• Pay any bills the club may have
• Keep records organized the case of an audit of the club by Toastmasters
International

10. SERGEANT AT ARMS (SOA)
• Set up and tare down the meeting space each week as needed
• Track any supplies ordered by the secretary
• Make sure that all there are adequate supplies that may be needed (e.g. new
membership pins)
• Coordinate club meetings and keep in contact with person at meeting site for use of
the room

11. BENEFITS OF BEING AN OFFICER
• Is required for achieving Advanced Leader Bronze (ALB)
• Networking opportunities not only within the club but also outside of it
• New learning and leadership experiences

12. YOUR CURRENT OFFICERS
• President- Amanda B.
• VPE- Amy L.
• VPM- John R.
• VPPR- Jacob B.
• Secretary- Lee. S
• Treasurer- Kent W.
• SoA- Jerry K.

13. ANY QUESTIONS?