presentation that intrduce diffrent processes to manage the time

1. Time
Management
presented by
Rania Ashraf Senosy
Mohamed Mounir
Ahmed Badr
presented to
Eng/Doaa Gaafar

2. Techniques
Table
of
contents
Introduction
01
SMART criteria
03
04
Procrastination
02

3. Introduction
It is the method of exercising conscious control over the amount of time spent dedicated to
certain activities, mainly with the goal of increasing productivity, efficiency, and effectiveness. so
time management refers to managing our time effectively so that the right amount of time can
be allocated to the right activity
Time Management
It is a measure of how much work is done in a given amount of time. The more work a person
gets done during this time, the more productive that person is.
Productivity

4. Two Types of People

5. Procrastination
Causes of
Procrastination
Identifying Time
Wasters
Overcoming
Procrastination

6. Causes of Procrastination
• Ignoring the task hoping it will go away
• Underestimating how long it will take
• Overestimation your abilities and resources
• Telling yourself that poor performance is
okay
• Talking about it rather than doing it

7. Time Wasters
• Time Wasters are the real time thieves.
• There are two types of time wasters:
• External -> caused by others.
• Internal -> caused by self.

8. Overcoming Procrastination
• Set and keep deadline.
• Organize, schedule &plan.
• Divide a big job into smaller one.
• Reward yourself when you are done.
• Decide what you need to do and can
realistically do.

9. Learn How To Say
NO

10. Time Management Tips You Should
Use Instead of Multitasking
Multitasking
Why Does Multitasking Kill Your
Time Management?
How Multitasking and Splitting Your
Attention Causes Stress?
Why Time Management and Multitasking
are Inefficient in the Workplace?

11. S.M.A.R.T Criteria

12. Measurable Relevant
Achievable
Are you sure you can do
this? Do you have the
right skills and
resources?
SMART Criteria
Specific
What will you achieve?
What will you do?
What data will you use to
decide whether you've
met the goal?
Does the goal align with those
of your team or organization?
How will the result matter?
Time-bound
What is the deadline for
accomplishing the goal?

13. Time
Management
Techniques and Tools

14. Pareto Analysis
01

15. How it works:
List some of the problems you are
facing
01
Identify the root cause of each
problem
Assign a score to each problem
02
03
Group problems together by cause
04
Add up the score of each group
Take action
05
06

16. Types of people who will benefit
from Pareto Analysis:
• Problem solvers
• Analytical thinkers

17. Pickle Jar Theory
02

18. How it works:
Imagine a pickle jar full of sand, pebbles, and rocks. The sand is at the bottom
and the rocks sit at the top.
• The sand: This represents disrupting elements of your day, such as phone
calls, text messages, emails, social media, etc.
• The pebbles: This represents tasks that need to be completed, but can be
done on another day or by someone else.
• The rocks: These are the most important tasks that need to get done
today.

19. Types of people who will benefit
from the Pickle Jar theory:
• Visual people
• Concrete thinkers

20. Eat That Frog
Technique
03
“If it's your job to eat a frog, it's best to do it first thing
in the morning. And if it's your job to eat two frogs, it's
best to eat the biggest one first.”
Mark Twain

21. How it works:
Get clear on a goal
01
Write it down
02
Set a deadline
03
Compile a list of things you need to
do to achieve your goal
04
Organize this list in order of priority
05
Take action.
06
Repeat this cycle every day
07

22. Types of people who will benefit
from the Eat That Frog
technique:
• Abstract thinkers
• People with long-term goals

23. Pomodoro Technique
04

24. How it works:
Choose a task you need to get
done.
01
Set a timer (e.g., for 25 mins).
02
Focus on the task at hand.
03
When the timer rings, put a
checkmark on a piece of paper.
04
Take a break for about three to five
minutes. Go for a walk, grab a cup of coffee,
do something non-work-related to give your
brain a break.
Take a short break:
05
Once you have completed this process four
times, you can begin to take longer breaks
(20–30 mins).
Repeat steps two to five
06

25. Types of people that will benefit
from the Pomodoro Technique:
• Creative thinkers
• Those who feel burnt out
from work/school

26. Rapid Planning Method
(RPM)
05

27. How it works:
Capturing: Write down all the tasks
01
Chunking: “Chunk” your tasks
together
02
Create your own RPM blocks
03
On the top of a new sheet of paper, make
three columns.the task, the result you
want from completing that task, and your
purpose for completing it.
04
Next, list the actions you can
take to get there.
05
Create an empowering role for
yourself
06

28. Types of people that will benefit
from the RPM Technique:
• Working students or
parents
• People who have long-term
goals

29. Eisenhower Matrix
06

30. Urgent and Important
Do First
01
02
Urgent, but Not Important
Delegate
Important, but Not
Urgent
Schedule
Not Urgent and Not
Important
Eliminate
04
03
How it works ?

31. Types of people who will benefit
from the Eisenhower Matrix:
• People in leadership
positions
• Critical thinkers

32. Parkinson’s Law
07

33. How it works:
Try working without a computer
charger.
01
Get it done early.
02
03 Set a deadline.
Limit time for tasks.
04

34. Types of people who will benefit
from the Eisenhower Matrix:
• Procrastinators
• People who work well
under pressure

36. Task Management
and ToDoIsts:
Click to start
Click to start

37. Time Tracking:
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38. Focus and
Distraction
Management:
Freedom
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Click to start

39. Thank
You