1. Time ManagementTime Management
Best Agent BusinessBest Agent Business
www.bestagentbusiness.comwww.bestagentbusiness.com
Steve Kantor – 202-297-2393Steve Kantor – 202-297-2393
steve.kantor@gmail.comsteve.kantor@gmail.com

2. Goal of PresentationGoal of Presentation
• Provide you with a personal inspirationProvide you with a personal inspiration
about your time managementabout your time management
• Provide a Time Triangle system of threeProvide a Time Triangle system of three
actions you can do to transform your timeactions you can do to transform your time
managementmanagement
• Encourage you to do a Time ManagementEncourage you to do a Time Management
Challenge with me for the next 10 daysChallenge with me for the next 10 days

3. Problems of Time ManagementProblems of Time Management
• Real estate agents have similar timeReal estate agents have similar time
management problemsmanagement problems
– Flexibility – too muchFlexibility – too much
– Variety – not a good thingVariety – not a good thing
– Goals – missing focus on daily activitiesGoals – missing focus on daily activities

4. Flexibility is BadFlexibility is Bad
• Flexibility is a code word for no structure,Flexibility is a code word for no structure,
no systems, and not workingno systems, and not working
• Waking up at different times each dayWaking up at different times each day
• No daily routine or habitsNo daily routine or habits
• Changing direction constantlyChanging direction constantly
• Never finishing what you started – alwaysNever finishing what you started – always
new ideasnew ideas

5. Variety is BadVariety is Bad
• You like variety – change of paceYou like variety – change of pace
• You got it in real estate with over 100You got it in real estate with over 100
different things to do every single weekdifferent things to do every single week
• The more variety, the less productivity andThe more variety, the less productivity and
clarityclarity
• Multi-tasking is badMulti-tasking is bad
• Interruptions are badInterruptions are bad
• Variety to the extreme is badVariety to the extreme is bad

6. Goals are Good – DailyGoals are Good – Daily
Activities are AwesomeActivities are Awesome
• Goals are monthly or annual big pictureGoals are monthly or annual big picture
• Goals are transactions, sales volume,Goals are transactions, sales volume,
gross commission income, net profitgross commission income, net profit
• Goals without Daily Activities are emptyGoals without Daily Activities are empty
• Daily habits, rituals and activities are keyDaily habits, rituals and activities are key
to successto success

7. Time Triangle – SolutionTime Triangle – Solution
• Achieve your Perfect DayAchieve your Perfect Day
• Focus on Your Unique TalentsFocus on Your Unique Talents
• Delegate Everything ElseDelegate Everything Else

8. Perfect Day – Achieve Your PerfectPerfect Day – Achieve Your Perfect
DayDay
• Ideal Mon-Fri schedule from wakeup toIdeal Mon-Fri schedule from wakeup to
sleepsleep
• Define as detailed as possibleDefine as detailed as possible
• One page max – print and improveOne page max – print and improve
• Share and review with Best AgentShare and review with Best Agent
BusinessBusiness
• Email us your Perfect Day draftEmail us your Perfect Day draft

9. Perfect Day – Daily ActivitiesPerfect Day – Daily Activities
• Daily is better than weekly or monthlyDaily is better than weekly or monthly
• Mornings are better than afternoonsMornings are better than afternoons
• It takes 100 days to evolve and get a solidIt takes 100 days to evolve and get a solid
Perfect Day flowingPerfect Day flowing
• It will change your life and your businessIt will change your life and your business
• We can prove itWe can prove it

10. Perfect Day – Perfect MorningPerfect Day – Perfect Morning
• 100% of morning is already planned100% of morning is already planned
• Wakeup – when do you wakeup?Wakeup – when do you wakeup?
• Start work – where and when?Start work – where and when?
• What happens from start work to 12pm?What happens from start work to 12pm?
• Focus on Your Unique TalentsFocus on Your Unique Talents

11. Energy ManagementEnergy Management
• Managing your energy is as important asManaging your energy is as important as
managing your timemanaging your time
• Rate daily on scale from 1-5 with 5 is bestRate daily on scale from 1-5 with 5 is best
• Physical energy – how does your body feel?Physical energy – how does your body feel?
• Emotional energy – how does your heart andEmotional energy – how does your heart and
soul feel?soul feel?
• Mental energy – how does your brain and focusMental energy – how does your brain and focus
feel?feel?

12. Physical EnergyPhysical Energy
• 1 – very sick/ill – not able to function fully1 – very sick/ill – not able to function fully
• 2 – sick – not feeling well2 – sick – not feeling well
• 3 - average3 - average
• 4 – very good - solid4 – very good - solid
• 5 – amazing powerful energy to conquer5 – amazing powerful energy to conquer
the daythe day

13. Emotional EnergyEmotional Energy
• 1 – depressed – not able to function1 – depressed – not able to function
• 2 – sad – not feeling right with world or self2 – sad – not feeling right with world or self
• 3 - average3 - average
• 4 – very good – good feelings of self and4 – very good – good feelings of self and
worldworld
• 5 – love-filled with positive emotions for5 – love-filled with positive emotions for
self and worldself and world

14. Mental EnergyMental Energy
• 1 – stressed out – not able to function1 – stressed out – not able to function
• 2 – stress – not productive today2 – stress – not productive today
• 3 - average3 - average
• 4 – very good – positive and some of day4 – very good – positive and some of day
plannedplanned
• 5 – super focus – all of day planned and5 – super focus – all of day planned and
much of day filled with ability to focus onmuch of day filled with ability to focus on
unique talentsunique talents

15. Focus on Your Unique TalentsFocus on Your Unique Talents
• Define your unique talentsDefine your unique talents
• How do you spend your current time?How do you spend your current time?
• What is goal for 100 days in future?What is goal for 100 days in future?
• Spend increasing time using your uniqueSpend increasing time using your unique
talentstalents

16. Define your Unique TalentsDefine your Unique Talents
• What do you love to do?What do you love to do?
• Your unique talent is something you areYour unique talent is something you are
passionate about doing.passionate about doing.
• You want to do it as much as possible.You want to do it as much as possible.
• Your unique ability comes naturally and isYour unique ability comes naturally and is
easy, fun, energizing, and motivating.easy, fun, energizing, and motivating.

17. Focus on Unique TalentsFocus on Unique Talents
• If you focus your energyIf you focus your energy
on what you love to do on what you love to do
and what you do best and what you do best
anything is possible. anything is possible.

18. What are Your Unique Talents?What are Your Unique Talents?
• Meeting with people?Meeting with people?
– Listing appointments?Listing appointments?
– Showing buyers?Showing buyers?
– Meeting with Clients/SOI?Meeting with Clients/SOI?
• Calling people?Calling people?
• Doing paperwork?Doing paperwork?
• Doing computer work?Doing computer work?

19. How do you spend your time?How do you spend your time?
• How many hours a week do you work?How many hours a week do you work?
• You do three things – either uniqueYou do three things – either unique
talents, nothing, or $20/hourtalents, nothing, or $20/hour
assistant/admin workassistant/admin work
• How many hours do you spend per weekHow many hours do you spend per week
– Using your unique talents currently?Using your unique talents currently?
– Doing pretty much nothing while working?Doing pretty much nothing while working?
– Doing $20/hour assistant/admin work?Doing $20/hour assistant/admin work?

20. Unique Talent – GoalsUnique Talent – Goals
• How many hours a week do you spendHow many hours a week do you spend
currently using unique talents?currently using unique talents?
• What is your goal to increase that numberWhat is your goal to increase that number
over next 100 days?over next 100 days?
• What three things can you do to graduallyWhat three things can you do to gradually
increase time spent on unique talents?increase time spent on unique talents?

21. Delegate Everything ElseDelegate Everything Else
• Almost everything a real estate agentAlmost everything a real estate agent
does is worth only $20/hourdoes is worth only $20/hour
• Most real estate agents make aboutMost real estate agents make about
$30,000-$40,000 per year$30,000-$40,000 per year
• Stop spending 80% of your time doingStop spending 80% of your time doing
$20/hour work$20/hour work

22. Delegate or DeleteDelegate or Delete
• Delete activities which have no value –Delete activities which have no value –
waste of timewaste of time
• Delegate to vendors and web servicesDelegate to vendors and web services
everything you can automateeverything you can automate
• Get an assistant for all $20/hour workGet an assistant for all $20/hour work

23. Get an AssistantGet an Assistant
• If $50,000-$100,000 GCI – start at 5-7If $50,000-$100,000 GCI – start at 5-7
hours per weekhours per week
• If over $100,000 GCI – start at 10-15If over $100,000 GCI – start at 10-15
hours per weekhours per week
• Do not hire family, friends, or co-workersDo not hire family, friends, or co-workers
who have failed to succeed as real estatewho have failed to succeed as real estate
agentsagents

24. Get an Assistant – VirtualGet an Assistant – Virtual
AssistantAssistant
• Get virtual assistant for first part-timeGet virtual assistant for first part-time
assistantassistant
• Delegate marketing, listing, closing, andDelegate marketing, listing, closing, and
moremore
• Best Agent Business provides part-timeBest Agent Business provides part-time
virtual assistants to top real estate agentsvirtual assistants to top real estate agents

25. SummarySummary
• Achieve your Perfect DayAchieve your Perfect Day
• Focus on Your Unique TalentsFocus on Your Unique Talents
• Delegate Everything ElseDelegate Everything Else

26. Business FocusBusiness Focus
• Best Agent Business provides part-timeBest Agent Business provides part-time
virtual assistants for top agentsvirtual assistants for top agents
• We help the best agents build their bestWe help the best agents build their best
possible business using their uniquepossible business using their unique
talentstalents

27. Billion Dollar AgentBillion Dollar Agent
• Best Agent Business is author with overBest Agent Business is author with over
5,000 copies sold to top agents in industry5,000 copies sold to top agents in industry
• Steve Kantor interviewed 70+ agents whoSteve Kantor interviewed 70+ agents who
averaged $100 million in sales in 2006averaged $100 million in sales in 2006
• Best Agent Business applies the lessonsBest Agent Business applies the lessons
learned from Billion Dollar Agent to ourlearned from Billion Dollar Agent to our
client’s businessesclient’s businesses

28. Assistants at Best Agent BusinessAssistants at Best Agent Business
• Best Agent Business has unique talents inBest Agent Business has unique talents in
recruiting and management of our teamrecruiting and management of our team
• We hire only top 10% of job applicantsWe hire only top 10% of job applicants
• We recruit, hire, train, manage, and motivate ourWe recruit, hire, train, manage, and motivate our
staffstaff
• We hire slow and fire fastWe hire slow and fire fast
• Assistants first do work for internal research,Assistants first do work for internal research,
sales, marketing before client worksales, marketing before client work
• Assistants operate as teams using their uniqueAssistants operate as teams using their unique
talentstalents

29. PricingPricing
• Monthly subscription with commitment forMonthly subscription with commitment for
only one month at a timeonly one month at a time
• Average client is $995/month for 10-15Average client is $995/month for 10-15
hours per weekhours per week
• Minimum is $495/month for 5-7 hours perMinimum is $495/month for 5-7 hours per
weekweek
• Our rate is $20/hourOur rate is $20/hour
• Flat fee per month - no surprisesFlat fee per month - no surprises

30. Client – Individual AgentClient – Individual Agent
• About 15+ transactions per yearAbout 15+ transactions per year
• Over $100,000 GCI (gross commissionOver $100,000 GCI (gross commission
income)income)
• Before assistant, spends 10-20 hours perBefore assistant, spends 10-20 hours per
week doing $20/hour assistant level tasksweek doing $20/hour assistant level tasks
• Best Agent Business helps them spendBest Agent Business helps them spend
more time on high-value sales activitiesmore time on high-value sales activities
worth $100-200/hourworth $100-200/hour

31. Client – TeamsClient – Teams
• Best Agent Business can replace part-time orBest Agent Business can replace part-time or
full-time assistantsfull-time assistants
• Save money by replacing a full-time assistantSave money by replacing a full-time assistant
with Best Agent Business part-time assistantwith Best Agent Business part-time assistant
• Handle growth by adding part-time assistantHandle growth by adding part-time assistant
• Start new efforts such as FSBO, Expired,Start new efforts such as FSBO, Expired,
increase Client Marketingincrease Client Marketing

32. Work by Best Agent Business -Work by Best Agent Business -
BABBAB
• Delegate your current $20/hour assistantDelegate your current $20/hour assistant
work from you to BAB to free up your timework from you to BAB to free up your time
• BAB does work you never had time toBAB does work you never had time to
accomplish of new projects from your wishaccomplish of new projects from your wish
listlist
• BAB proposes new business ideas andBAB proposes new business ideas and
projects from our exclusive Billion Dollarprojects from our exclusive Billion Dollar
Agent networkAgent network

33. Type of WorkType of Work
• Marketing AssistanceMarketing Assistance
• Listing AssistanceListing Assistance
• Closing AssistanceClosing Assistance
• OtherOther

34. Marketing AssistanceMarketing Assistance
• Database ManagementDatabase Management
• Lead GenerationLead Generation
• Lead QualificationLead Qualification
• Client MarketingClient Marketing
• Internet MarketingInternet Marketing
• Graphics and MailingsGraphics and Mailings

35. Listing AssistanceListing Assistance
• Pre-Listing MarketingPre-Listing Marketing
• Listing PlanListing Plan
• Website PostingWebsite Posting
• Mailings, flyers, graphicsMailings, flyers, graphics
• Price reductionsPrice reductions
• Showing and feedback managementShowing and feedback management
• Seller weekly reportsSeller weekly reports

36. Closing AssistanceClosing Assistance
• Contract to close assistanceContract to close assistance
• Focus on referral relationshipsFocus on referral relationships
• Service provider coordinationService provider coordination
• Post-closing client marketingPost-closing client marketing

37. CallingCalling
• We have team of CallersWe have team of Callers
• Call Clients/SOI to touch baseCall Clients/SOI to touch base
• Call buyer leadsCall buyer leads
• Call FSBO to schedule preview apptsCall FSBO to schedule preview appts

38. OtherOther
• Personal agent managementPersonal agent management
• Vendor selection and managementVendor selection and management
• Accounting – QuickBooksAccounting – QuickBooks
• Learning resourcesLearning resources
• Client network of idea sharingClient network of idea sharing
• Billion Dollar Agent networkBillion Dollar Agent network

39. Time ManagementTime Management
Best Agent BusinessBest Agent Business
www.bestagentbusiness.comwww.bestagentbusiness.com
Steve Kantor – 202-297-2393Steve Kantor – 202-297-2393
steve.kantor@gmail.comsteve.kantor@gmail.com