“The way you manage your time can influence the type of day that you will have.” “I recommend you take care of the minutes and the hours will take care of themselves.”Earl of Chesterfield

1. 1
Time Management
Neu Kfhikj;Jtk;
FHA. Shibly
Lecturer in IT
South Eastern University of Sri Lanka

2. Al-Dhawa-2014 2
Our Time Begins Now

3. 3
“The way you manage your time can
influence the type of day that you will
have.”
“I recommend you take care of the minutes
and the hours will take care of themselves.”
Earl of Chesterfield

4. Al-Dhawa-2014 4

5. 5
• Neu Kfhikj;Jtj;jpd; Kf;fpaj;Jtk;
• Neu Kfhikj;Jtj;jpd; Njit
• Neu tPzhf;fpfs;
• Neu Kfhikj;Jtj;ij jLf;Fk;
fhuzpfs;
• Neu Kfhikj;Jtj;Jf;fhd gbKiwfs;
• Neu Kfhikj;Jt jj;Jtq;fs;
Learning Outcomes

6. 6
Importance of Time management
• Stay organized: If time is managed well, you can
organize your life and schedule. Everything has its
set time and everything goes in its place.
• Improved personal life: Time management can
improve your quality of results, you can give your
time to family, friends,sports, cultural activities
and hobbies too

7. 7
• More work done: If time is managed properly, can get a
great amount of things accomplished. With a set schedule,
can complete the most important tasks first, and can take
care of any needed activities next
• Keeps you healthy and fit: can use free time to exercise
• Reduces Stress: By having a well-planned schedule for
your time, and giving extra time for unexpected events or
emergencies, can reduce the stress in life.

8. 8
Lost wealth may be replaced by industry,
lost knowledge by study, lost health by
temperance or medicine, but lost time is
gone forever.------------
Samuel Smiles

9. 9
Quit Making Excuses…

10. • ,d;iwa fhyfl;lj;jpy; cq;fs;
fy;tpapy; Neu Kfhikj;Jtj;ij
eilKiwg;gLj;Jtjpy;
fhzg;gLfpd;w jilfs;
10
Activity - 01

11. 11
Obstacles to effective time
management
Unclear objectives
(njsptw;w Nehf;fq;fs;)
Disorganization
(xOq;fpd;ik)
Inability to say “no”
(,y;iy vd;gjw;F
,ayhik)

12. 12
Obstacles to effective time
management
Interruptions
(,ilA+Wfs;)
More interruptions
(Nkyjpf ,ilA+Wfs;)
Periods of
inactivity(nraw;ghlw;w
Neuk;)

13. 13
Obstacles to effective time
management
Too many things at once
(gy Ntiyfs;)
Stress and fatigue
(kd mOj;jKk;
Nrhu;Tk;)
All work and no play
(mjpf NtiyAk;
tpisahl;bd;ikAk;)

14. 14
vq;fshy; vd;d nra;a
KbAk;?
jilfis ,dq;fhzy;
jilfis jtpu;g;gjw;fhd
cj;jpfis ifahsy;

15. 15
Need for Time Management
• Prioritize Effectively with Multitasks
(Kjd;ikg;gLj;jy;)
• Manage and Control Crises (neUf;fbfs;)
• Obtain Better Results (rpwe;j ngWNgW)
• Balance Studies and Others Priorities (Nghjpa
fw;wYk; Vida nraw;ghLfSk;)

16. 16
Minor Time Wasters (rpW Neu
tPzhf;fpfs;)
• Interruptions we face during the day
(,ilA+Wfs;)
• Being a slave on the telephone (njhiyNgrp
miog;Gfs;)
• Unexpected/Unwanted visitors (vjpu;ghuhj
tUifahspfs;)
• Needless Social Network Usages (Facebook etc)

17. 17
Interruptions (,ilA+Wfs;)
• 6-9 minutes, 4-5 minute recovery – five
interruptions shoots an hour
• You must reduce frequency and length of
interruptions (Minimal phone usage)

18. 18
Cutting Things Short
(rpwpjhf;F)
• “I‟m in the middle of something now…”
• Start with “I only have 5 minutes” – you can
always extend this
• Stand up, walk fast, do what you want, thank,
shake hands
• Clock-watching; on wall behind them

19. 19
Major Time Wasters (gpujhd
Neu tPzhf;fpfs;)
• Procrastination (gpw;Nghly;)
• Afraid to Delegate (khw;wq;fSf;F mQ;Rjy;)
• Not Wanting to Say "NO"
• Low Self-Esteem (jd;id Fiwj;J kjpg;gply;
• Problems With Objectives/Priorities

20. 20
What can stop you?
• Negative Thoughts (vjpu;kiwahd rpe;jid)
• Negative People (vjpu;kiwahd kf;fs;)
• Low Self-Esteem (Fiwe;j jd;kjpg;G)
• Fear of Failure (Njhy;tpfSf;F mQ;Rjy;)
• Fear of Rejection / Criticism (vjpu;TfSf;F
mQ;Rjy;)

21. 21
Steps for Time management
Great time management skills will make
you successful in your endeavors.

22. 22
When using time management to plan your
day, ask yourself a few key questions:
• What is the goal I‟m trying to accomplish?
• What is the deadline for that goal?
• What are the outcomes of not achieving this
deadline?

23. 23
Steps:
• Setting goals
• Prioritizing
• Learning to say „No‟
• Organizing your work and meeting
deadlines
• Avoiding procrastination

24. 24
• Achievable (milaf;$baJ)
• Realistic (ajhu;j;jkhdJ)
• Time-based (Neuk; rhu;e;jJ)
SMART Criteria for Setting goals
•Specific (jdpj;JtkhdJ)
•Measurable (mstplf;$baJ)

25. 25
Prioritize
• Do (nra;)
• Delegate (khw;W)
• Delay (jhkjp)
• Delete (mfw;W)

26. 26
Learn to say “No”
• Will this help me set priorities right?
• Will this help me do my study well?
• Will this help me avoid unnecessary
distraction?

27. 27
Organize

28. 28
Avoiding Procrastination
(gpw;Nghliy jtpu;j;jy;)
• Doing things at the last minute is much
more expensive than just before the last
minute
• Deadlines are really important: establish
your own deadlines

29. 29
Procrastination
“Procrastination is the
thief of time”
Edward Young
Night Thoughts, 1742

30. 30
Comfort Zones
• Identify why you aren‟t enthusiastic (Vd;
cq;fsplk; Mu;tk; ,y;iy vd
,dq;fhzy;)
• Fear of embarrassment (rq;flkhd
#oYf;F mQ;Rjy;)
• Fear of failure (Njhy;tpfSf;F mQ;Rjy;)

31. Al-Dhawa-2014 31

32. 32
Pareto‟s Principle
• 80% of Work gives 20% Results & 20% of Work
gives 80% Results
• One Rs.500/- v/s Hundred Rs.5/-
• Effective v/s Efficient (tpisjpwd; Vs
tpidj;jpwd;)
• Smart work v/s Hard work

33. Time Matrix
Urgent Not Urgent
Important
Not
Important

34. Activity – 02
Urgent Not Urgent
Important
Not
Important

35. © AL-DHAWA 2009
Urgent Not Urgent
Important
Not
Important
Time Matrix
•neUf;fbfs;
•mOj;jkhd
gpur;rpidfs;
•tiuaWf;fg;gl;l
fhyj;Jf;Fs; nra;a
Ntz;bait
•jahu; gLj;jy;
•neUf;fbfis
jtpu;j;jy;
•kjpg;gPLfis
Muha;jy;
•jpl;lkply;
•tYT+l;ly;
•,ilA+Wfs;
•miog;Gfs;
•re;jpg;Gfs;
•gpugy nraw;ghLfs;
•Kf;fpakpy;yhj
jfty;fs;
•miog;Gfs;
•Neu tPzhf;fpfs;
•,dpikahd
nraw;ghLfs;

36. 36
Quadrant I
• Represents things that are both “urgent” and
“important” – we need to spend time here
• ,q;Fjhd; ehk; ekJ mDgtq;fisAk;>
KbTfisAk; gad;gLj;jp vkJ
NjitfisAk;> rthy;fisAk; rupahd
tpjj;jpy; Kfhik nra;J jilfis
Kwpabf;f Ntz;bAs;sJ.

37. Quadrant II
• Includes activities that are “important, but not
urgent”- Quadrant of Quality (juk;)
• ,q;F vkJ ePz;lfhy jpl;lq;fis
tFg;gNjhL> gpur;rpidfis jtpu;j;jy;>
tYT+l;ly;> rpe;jidfis tpupTgLj;jy;
kw;Wk; jpwd;fis tsu;j;jy; Nghd;wtw;iw
milfppNwhk;
• ,e;jg;gFjpia ehk; Gwf;fzpf;Fkplj;J mJ
Kjyhk; gFjpia tYT+l;b
mjpfupf;fr;nra;fpwJ. mJ kd mOj;jk;>
kdr;Nrhu;T> kw;Wk; Mokhd neUf;fbfis
ekf;F Vw;gLj;Jk;.

38. 38
Quadrant III
• Includes things that are “urgent, but not
important” - Quadrant of Deception. (Vkhw;wk;)
• mtrukhf ,Ug;gjdhy; ,r;nraw;ghLfs;
Kf;fpakhdjhf Njhw;wkspf;fpwJ.
• Eg :- Many phone calls, Involving Social
Networking activities, meetings and drop-in
visitors.

39. 39
Quadrant IV
• Reserved for activities that are “not urgent, not
important”- Quadrant of Waste (tPzhdJ)
• ehk; ekJ Neuq;fis kfpo;TlDk;>
Xa;TlDk; fopg;gjw;F ,g;gFjpf;Fs;
cs;thq;fg;gLfpNwhk;.
• Eg :- Reading addictive novels, watching mindless
T.V Serials, or gossiping at school(,it vkJ
Neuj;ij tpuak; nra;fpwJ)

40. 40
Quadrant I jPq;fhdjh?
• ,g;gFjpapy; ehk; ,Ug;gJ mtruj;jpdhyh ?
my;yJ Kf;fpaj;Jtj;jpdhyh?
Quadrant III. Quadrant II
mtruk;
(Urgency)
Kf;fpak;
(Importance)

41. 41
Quadrant II ,w;Fupa Neuj;ij
vq;fpUe;J ngWfpNwhk; ?
• Quadrant III ,ypUe;J ngWfpNwhk;
• mtrukhdjhfTk;> Kf;fpakhdjhfTk;
,Uf;Fk;NghJ khj;jpuNk Quadrant I I njupT
nra;a Ntz;Lk;.
• Quadrant IV I ehk; vg;NghJk; jtpu;g;gJ
rpwe;jJ.

42. 42
VO gof;f tof;fq;fs;
From “The Seven Habits of Highly Effective People: Restoring the Character
Ethic” by Stephen R. Covey, Simon and Schuster, 1989
1. nray;jpwDld; ,Uj;jy;
2. ,yf;Fld; gazpj;jy;
3. Kjd;ikahdij Muk;gj;jpy; nra;jy;
4. ntw;wpia gw;wp Nahrpj;jy;
5. tpsq;fpf;nfhs;s Kaw;rpj;jy;
6. xUq;fpizj;jy;
7. rpe;jidfis $u;ikahf;fy;

43. 43
“A man who dares waste one hour of time has
not discovered the value of life.”
Charles Darwin