This document discusses time management strategies across four generations and provides steps for effective time management. It explains that the first generation used checklists and notebooks, the second used calendars and schedules, the third used goal-setting and prioritization, and the fourth uses self-management. It then outlines a three step process for effective time management: 1) Identify your roles and long-term goals for each role, 2) Determine the activities needed to fulfill each role, and 3) Learn to prioritize urgent vs. not urgent and important vs. not important activities. The document stresses the importance of balancing your time across roles to avoid stress and become empowered.
19. #2 What must you do to ensure
you play the role well?
20. Role Long-Term Goals Activities (How?)
KDU Become Director • Excel in training,
Staff • Organise workshops
• Lead projects
• Influence superiors
Son / Financial / emotional / moral • Spend time
Father / support and care for my family • Create wonderful experiences
Husband • Save for education, etc.
• Teach, listen, interact
• Exercise
Learner Publish at least one paper a year • Read and write widely
Finish PhD • Consult with supervisor
• Attend conferences
21. # 3 Do you know the difference between
URGENT and NOT URGENT activities?
22. Urgent Not Urgent
Important
Q1 Q2
Not
Important
Q3 Q4
23. Urgent Not Urgent
• Crisis • Studying / Learning
• Last-minute tasks • Assignments
Important
• Sudden problems • Exercise
• Maintenance
• Planning
• Training
• Relationship Building
• Interruptions • Trivia
• Phone-calls • Childish Games
Not • Some email • Gossip magazines
Important
• Facebook • Idle Chatter
• Some Web-surfing
• TV serial programs