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Think SharePoint
Speaker
o Gene Vangampelaere
  – SharePoint architect, University College Howest
  – Blog: http://blog.spums.be
  – Twitter: http://twitter.com/vangampelaere
  – E-mail: gene.vangampelaere@howest.be
Agenda
o SharePoint?
o Goals
o Tips & Tricks
o SharePoint for Web Developers?
SharePoint
Microsoft SharePoint is a web application platform
developed by Microsoft. First launched in 2001, SharePoint
has historically been associated with web content
management and document management, but recent
versions have significantly broader capabilities. SharePoint
is a multi-purpose tool designed to cater to web
requirements common for most organizations. By default,
SharePoint provides a Microsoft Office-like interface, and is
heavily integrated with the Office suite of tools. The tools
are designed for non-experts to leverage web tools and
functions without having to understand the underlying
technical platform. SharePoint's tools can facilitate intranet
portals, document & file management, collaboration,
social networks, extranets, websites, enterprise search,
and business intelligence. It also has capabilities around
system integration, process integration, and workflow
automation.
Goals
o Implement an application framework
o Enhance internal communication
o Let teams collaborate (documents, calendars, tasks, …)
o Exchange active data
o Introduce a unified way of working
Goals
                 Provide      Publish and
                 access        manage


                                             Make
   Collaborate
                                            decisions




  Find                Information                Structure
Tips & Tricks
o Don’t think folders, think columns
o Don’t think documents, think lists and wikis
o Don’t think push, think pull
o Don’t think attachments, think links
o Don’t think email, think workflows
Don’t think folders, think columns
Tips & Tricks
o Don’t think folders, think columns
o Don’t think documents, think lists and wikis
o Don’t think push, think pull
o Don’t think attachments, think links
o Don’t think email, think workflows
Don't think documents, think lists and wikis
Don't think documents, think lists and wikis
Don't think documents, think lists and wikis
Tips & Tricks
o Don’t think folders, think columns
o Don’t think documents, think lists and wikis
o Don’t think push, think pull
o Don’t think attachments, think links
o Don’t think email, think workflows
Don't think push, think pull
Tips & Tricks
o Don’t think folders, think columns
o Don’t think documents, think lists and wikis
o Don’t think push, think pull
o Don’t think attachments, think links
o Don’t think email, think workflows
Don't think attachments, think links
Tips & Tricks
o Don’t think folders, think columns
o Don’t think documents, think lists and wikis
o Don’t think push, think pull
o Don’t think attachments, think links
o Don’t think email, think workflows
Don't think mail, think workflows
Think SharePoint
o Change of mindset
  – This takes time...
o User adaption
  – ...and coaching
SharePoint for Web Developers
o OOTB
o SharePoint Designer (Workflows)
o Client Object Model (.NET & JS)
  – http://msdn.microsoft.com/en-us/library/ee537247.aspx

o Visual Studio
Contact
o Gene Vangampelaere
  – SharePoint architect, University College Howest
  – Blog: http://blog.spums.be
  – Twitter: http://twitter.com/vangampelaere
  – E-mail: gene.vangampelaere@howest.be

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Think SharePoint - MS Web Café

  • 1. IW Services Our mission is to help you uncover the information that remains largely hidden within your enterprise, and to help you exploit the resulting knowledge to the fullest so that you can improve performance within your organization. Think SharePoint
  • 2. Speaker o Gene Vangampelaere – SharePoint architect, University College Howest – Blog: http://blog.spums.be – Twitter: http://twitter.com/vangampelaere – E-mail: gene.vangampelaere@howest.be
  • 3. Agenda o SharePoint? o Goals o Tips & Tricks o SharePoint for Web Developers?
  • 4. SharePoint Microsoft SharePoint is a web application platform developed by Microsoft. First launched in 2001, SharePoint has historically been associated with web content management and document management, but recent versions have significantly broader capabilities. SharePoint is a multi-purpose tool designed to cater to web requirements common for most organizations. By default, SharePoint provides a Microsoft Office-like interface, and is heavily integrated with the Office suite of tools. The tools are designed for non-experts to leverage web tools and functions without having to understand the underlying technical platform. SharePoint's tools can facilitate intranet portals, document & file management, collaboration, social networks, extranets, websites, enterprise search, and business intelligence. It also has capabilities around system integration, process integration, and workflow automation.
  • 5. Goals o Implement an application framework o Enhance internal communication o Let teams collaborate (documents, calendars, tasks, …) o Exchange active data o Introduce a unified way of working
  • 6. Goals Provide Publish and access manage Make Collaborate decisions Find Information Structure
  • 7. Tips & Tricks o Don’t think folders, think columns o Don’t think documents, think lists and wikis o Don’t think push, think pull o Don’t think attachments, think links o Don’t think email, think workflows
  • 8. Don’t think folders, think columns
  • 9. Tips & Tricks o Don’t think folders, think columns o Don’t think documents, think lists and wikis o Don’t think push, think pull o Don’t think attachments, think links o Don’t think email, think workflows
  • 10. Don't think documents, think lists and wikis
  • 11. Don't think documents, think lists and wikis
  • 12. Don't think documents, think lists and wikis
  • 13. Tips & Tricks o Don’t think folders, think columns o Don’t think documents, think lists and wikis o Don’t think push, think pull o Don’t think attachments, think links o Don’t think email, think workflows
  • 14. Don't think push, think pull
  • 15. Tips & Tricks o Don’t think folders, think columns o Don’t think documents, think lists and wikis o Don’t think push, think pull o Don’t think attachments, think links o Don’t think email, think workflows
  • 17. Tips & Tricks o Don’t think folders, think columns o Don’t think documents, think lists and wikis o Don’t think push, think pull o Don’t think attachments, think links o Don’t think email, think workflows
  • 18. Don't think mail, think workflows
  • 19. Think SharePoint o Change of mindset – This takes time... o User adaption – ...and coaching
  • 20. SharePoint for Web Developers o OOTB o SharePoint Designer (Workflows) o Client Object Model (.NET & JS) – http://msdn.microsoft.com/en-us/library/ee537247.aspx o Visual Studio
  • 21. Contact o Gene Vangampelaere – SharePoint architect, University College Howest – Blog: http://blog.spums.be – Twitter: http://twitter.com/vangampelaere – E-mail: gene.vangampelaere@howest.be

Editor's Notes

  1. We zijn een hogeschool met ruim 500 personeelsleden en 6000 studenten.Enkel personeelsleden gebruiken dit platform als intranet.
  2. Folderswithunstructured data, manysubfolders, somewithhardlyany documentsTransfer to document libraries, with columnsRisk: simplyreplace folders by document libraries or sites and/or create folders within a libraryChooselibraries on the basis of requirements, functionalitiesGrouped view -> to make transitioneasier
  3. While transferring documents from folders to document libraries, itbecomesobviousthatthere is analternative. Twoalternatives: lists andwikisExample of list:Each course generates 4 documents for each student. If there are 100 students we get 400 documents for each course. We can use a list with a few columns to replace this. You can extend the possibilities by using views on that list.A document is an isolated silo of information. You often have to open the document and browse it to view the content or structure. By using Wikipages we share the information in a clear way. It is very easy to link wikipages with each other or to generate an document index.lists: team meetingVoorbeeld wiki: dienst veiligheid.
  4. While transferring documents from folders to document libraries, itbecomesobviousthatthere is analternative. Twoalternatives: lists andwikisExample of list:Each course generates 4 documents for each student. If there are 100 students we get 400 documents for each course. We can use a list with a few columns to replace this. You can extend the possibilities by using views on that list.A document is an isolated silo of information. You often have to open the document and browse it to view the content or structure. By using Wikipages we share the information in a clear way. It is very easy to link wikipages with each other or to generate an document index.lists: team meetingVoorbeeld wiki: dienst veiligheid.
  5. While transferring documents from folders to document libraries, itbecomesobviousthatthere is analternative. Twoalternatives: lists andwikisExample of list:Each course generates 4 documents for each student. If there are 100 students we get 400 documents for each course. We can use a list with a few columns to replace this. You can extend the possibilities by using views on that list.A document is an isolated silo of information. You often have to open the document and browse it to view the content or structure. By using Wikipages we share the information in a clear way. It is very easy to link wikipages with each other or to generate an document index.lists: team meetingVoorbeeld wiki: dienst veiligheid.
  6. Do not push the news intoeveryone’s mailbox. Let the users chose their own newssources.It’s like choosing between one fixed prepared menu or a self-service collect-and-go meal.Users can define a daily, weekly newsoverview or subscribe by RSS with their favorite RSS reader like Outlook.Example: weekly menu was mailed to all staff members, is now published as list and those interested can take subscription
  7. Do not mail documents to each other’s mailbox.TIP: Share documents from Outlook to SharePoint: http://harmon.ie/TIP: Put the hyperlink behind some textTIP: shorten the hyperlink by using http://bit.ly or http://tinyurl.com or (internal) http://m.howest.beExample: presentations, send link not the powerpoint document.When you send the physical document, you lose ownership of that document. It creates storage issues with the receiving party.
  8. Result: documents are generated without email traffic. The work is done by the workflow.