Dr Inga Hunter (Invited Speaker) "What is the impact for clinical practice and why should you know about it?" HiNZ 2015 Conference, Christchurch.

1. The Health Information
Governance Framework
Dr Inga Hunter
Member, HIGEAG
i.hunter@massey.ac.nz
HINZ conference
19-22 October 2015, Christchurch

2. Today’s discussion
• What is HIGEAG?
• Why a Health Information Governance
Framework (HISF)?
• What is it?
• How is it relevant to you?
• What next?
•

3. What is
HIGEAG?

4. HIGEAG
• Health Information Expert Advisory Group
• Established to develop a HIGF for the New Zealand Health sector
and reports to the National Health IT Board
• Current members and the organisations they represent:
Dr Sandra Hicks (NZMA),
Denise Irvine (NZNO and NZCOM),
Sebastian Morgan-Lynch (Office of the Privacy Commissioner),
Stephanie Fletcher (Chair, NHITB Consumer Panel),
Dr Inga Hunter (RNZCGP),
Fiona Thompson, (CEO GPNZ),
Julia Fomison (Privacy Officer for CDHB),
Dr Lyndy Matthews (Council of Medical Colleges),
Phil Knipe (Chief Legal Officer and Chief Privacy Officer for MOH).
• Supported by Tony Cooke and Lucy Curtis
in an ex-officio capacity

6. Why a Health
Information Governance
Framework (HISF)?

13. Why does New Zealand need a Health Information
Governance Framework?
To achieve better quality care, health information needs to be shared in
an appropriate way. However where health information is scattered
across systems that care may be compromised.
• Unfortunately health information is currently fragmented and
managed differently depending on:
• What PHO the patient is enrolled in
• What IT application is being used to store the health
information
• How many health providers (including primary and
secondary) the patient has seen
• Whether the patient has used other health services (eg
laboratories, pharmacy etc)

14. HIGEAG
Different ways of storing health information:
•Point of care systems
•Shared care systems
•Summary care systems
•Decision support systems
•Personal health record systems
•Healthline (advice and support) systems

15. HIGEAG
Different systems trying to address this separately, eg:
• HealthOne
• Testsafe
• Medtech – Manage My Health
• HSAGlobal – long term conditions / shared care
planning
• My Practice – My Connection Portal
• Maternity Information Systems Programme

16. HIGEAG
Additional issues:
• Cloud computing for storage of information – the
international arena
• Role Based Access Control (RBAC)
• Proximity based access control
• Audit Logs
Existing legislation and best practice - privacy &
security

17. What is the
Framework?
17

18. The underlying principles:
• High quality health information supports high quality health care.
• Maintaining trust between consumers and health agencies requires
the safe sharing of health information.
• Consumers may withhold from sharing part, or all, of any of their
health information that is not required to be disclosed by law.
• A health agency may use or disclose a consumer’s health
information if they have been granted authorised access to do so or
for purposes that have been communicated to the consumer.
• Health agencies must establish reasonable safeguards to monitor
and protect health information

19. HIGEAG
The principles were pulled together under four sections
which in turn became the backbone of the Framework:
• Maintaining Quality and Trust
• Upholding Consumer Rights and Maintaining
Transparency
• Appropriate Disclosure and Sharing
• Ensuring Security and Protection of Personal Health
Information

20. HIGF cont. - Requirements
1. Maintaining Quality and Trust
• This section sets out ways the framework will support information
sharing so that health practitioners have all relevant information at
point of care and, at the same time, assuring consumers that their
personal health information is held securely and treated
confidentially.
• Covers
• Data quality
• Confidentiality and Non Disclosure Agreement
• Codes of Conduct
• Privacy Impact Assessments

21. HIGF cont. - Requirements
2.Upholding Consumer Rights & Maintaining Transparency
• This section sets out consumers’ privacy rights in regard to their
personal health information (PHI) & the requirement that all health
agencies maintain transparency in their use of PHI.
• Covers
• Rights of access and correction
• Opt on and opt off
• Training education and culture
• Leadership
• Patient notification and consent
• Disclosure of breaches

22. HIGF cont. - Requirements
3. Appropriate Disclosure and Sharing
• Sets out the rules around information sharing and disclosure
• Covers
• Access control (Role based Access control, proximity audits,
Authorised Access)
• Disclosure to Police and other Government or Sector
Agencies
• Information Matching
• AISA
• Disclosure of personal health information for secondary use
• Sanctions

23. HIGF cont. - Requirements
4. Ensuring Security & Protection of PHI
• This section links this Framework to the Health Information
Security Framework which sets out the technical requirements
in regard to holding personal health information.
• Covers
• Storage of personal health information overseas
• Retention and disposal
• Audit and monitoring
• HISF
• Safe transmission of electronic communication

24. Relevance

25. Relevance:
The national standard expectation for sharing health
information in a shared health information environment
and will support compliance with legislation
• better support health practitioners to meet their requirements in
providing health care
• maintain public trust in the health system use of health information
• provide specific pragmatic advice, eg:
• audit logs are to be kept for 2 years
• how to best manage sensitive health information in a shared
health information environment
• how to deal with requests for information from third parties
• compliance checklists

26. What next?

27. How you can have your say......................
Is there anything else that should be
included in a Health Information
Governance Framework?
Released for consultation next year
Please flag this as we want your feedback

28. Questions or Comments?