This is a budget making process which is useful in a Parish or in a diocese

1. The Budget
Process

2. Topics

3. 1. Introduction to Budgeting
• Budgeting is a financial planning tool that helps
you manage your income and expenses.
• It serves as a roadmap for allocating funds to
various activities, programs, and projects.

4. Examples of Preventive Controls
2. Why Budgeting Matters
• Financial Stability
• Achieving financial goals
• Debt reductions
• Peace of mind

5. Examples of Preventive Controls
3.The Budget Process

6. s
Process Timetable Entity/Person Responsible
1. Preparation
2. Discussion with the Parish
Financial Council.
3. Submission of (draft) budget
report to FAO for review and
discussion.
Two weeks from the start of the
preparation up to the submission of the
draft of the budget report
Originating Parish or Curia Department
Parish Financial Council
1. Review of the budget report.
2. Discuss with Parish or Curia
Department for any comments or
amendments needed.
One week from receiving the budget from
the originating parish or curia department
Financial Administration Office (FAO)
1. Amendments and Final
Submission to FAO. (Parish
Priest to sign-off the budget
report).
2. Endorsement of the budget to the
AFC
Within 2 days upon receiving the review
from FAO.
Originating Parish or Curia Department
Financial Administration Office (FAO)
1. Final review at the Vicariate level
and endorsement of budget to the
Office of the Apostolic Vicar for
approval
One week from receiving the endorsed
budget from FAO
Advisory Financial Council (AFC)
1. Approval of the budget by the
Bishop.
One week from receiving the endorsed
budget from FAO
Office of the Apostolic Vicar
1. Monitoring of budget compliance Financial Administration Office (FAO)

8. 3.1 Budget Preparation
• Data collection
• Defining parameters/ Assumptions
a. Based onTrend
b. Averaging Method
c. Inflation
d. Economic Conditions
e. Government regulations and policies
• BudgetTemplate
a. Operating Budget
b. Capital Budget

9. 3.1 Operating BudgetTemplate
ass Collection - - - #DIV/0!
her Special Collections - - - #DIV/0!
tole fees - - - #DIV/0!
andle collections - - - #DIV/0!
Donation Box - - #DIV/0!
Grotto collections - - - #DIV/0!
atechism income - - - #DIV/0!
ookstore Sales - - - #DIV/0!
Others - - - #DIV/0!
al Revenues - - - - #DIV/0!
cted Operating Expenses: #DIV/0!
iests Salary and other benefits - - #DIV/0!
aff Salary and other benefits - - #DIV/0!
sa expenses - - #DIV/0!
pairs and maintenance - - - #DIV/0!
od and Groceries - - - #DIV/0!
urgical expenses - - #DIV/0!
ndle expenses - - - #DIV/0!
thecism expenses - - - #DIV/0!
lephone and Communication expenses - - - #DIV/0!
ception/Celebrations/Meetings - - - #DIV/0!
aining and Seminar - - - #DIV/0!
avel and Transporation - - - #DIV/0!
siting Priests expenses - - - #DIV/0!
curity Services - - - #DIV/0!
fice Supplies - - - #DIV/0!
nitorial services - - - #DIV/0!
inting expenses - - - #DIV/0!
trol expenses - - - #DIV/0!
ook Store expenses - - - #DIV/0!
pensed Fixed Assets - - - #DIV/0!
her expenses - - - #DIV/0!
al Operating Expenses - - - - #DIV/0!
#DIV/0!
Cash Infows (Outflows) - - - - #DIV/0!
mptions/Notes:
uctions:
ease encode the actual figures based on the latest Financial Statements (October 2023) if already available.
is excel sheet will automatically calculate the annualized projected figures for the whole year 2023 based on the October 20
dicate your assumptions for the revenues and expenses in 2023 (Example: Expenses are assumed to increase by 5% in 2024 a

10. 3.1 Capital BudgetTemplate
Parish Name:____________________________________
Capital Budget for 2024
(In AED)
Particulars Date Particulars Amount
1. Major Church Repairs
2. Purchase of Vehicles
3. Purchase of Furnitures and equipment
4. New Aircon Units
Total
Note: A capital expenditure involves large amount of money and the benefits of which will be more than one year.

11. 4. Evaluation and Monitoring of Budget
• Analyze your spending patterns: Identify areas where you
can cut costs
• Stay accountable: Review your budget regularly and adjust
as needed.
• Ensure compliance with the approved budget
• Identify areas for improvement

12. 5. Challenges and Pitfalls in Budgeting
• Uncertainty such as economic
fluctuations, unexpected events, and
changing circumstances.
• Political considerations, or a new
government policy ( tax, administration)
• Not accounting for inflation
• Unrealistic expectations

13. Thank You