SlideShare a Scribd company logo
+ 
The Art of Email 
Brought to you by: 
Bates Career Development Center
+ 
What we’re going to cover: 
ORGANIZE 
REACH OUT 
THANK YOU 
FOLLOW UP
+ 
ORGANIZE 
the empty inbox lifestyle
+ 
REACH OUT 
how do you find these people?
+ 
REACH OUT 
what to cover for alumni 
 Who you are 
 How you are connected: Go Bobcats! 
 Why you are writing 
 What you want: information! 
 You are NOT asking for a job 
 You are NOT sending them your resume at this time 
 Subject! 
 Thank you 
 …in advance
+ 
REACH OUT 
example 
Hi Wentworth, 
The Bates Career Development 
Center told me to contact you if I 
want a job in finance. It would be 
really cool to meet up sometime 
to talk about your work. Let me 
know when I can drop by your 
office! 
From, 
George 
Dear Mr. Adams, 
I hope this message finds you well. My name 
is George Smith and I am currently a senior at 
Bates College. I am majoring in mathematics 
and interested in pursuing a career in finance. 
As I was conducting research on Bates alumni 
that work at ______________, I came across 
your profile. I would be grateful for a chance 
to speak with you to learn more about your 
work there. Please let me know when you 
might be available in the coming weeks. 
Thank you in advance for considering this 
request. 
Sincerely, 
George Smith
+ 
THANK YOU 
ASAP after interviews/informationals/meetings
+ 
THANK YOU 
 Thank them for their time 
 Mention specifics 
 Be original (don’t copy and paste!) 
 The future?
+THANK YOU 
example 
Dear Wentworth, 
Thank you so much for taking the time to meet with me. It was 
great to hear about all the incredible work you are doing and 
how your background in economics and mathematics at Bates 
transferred to your time at ____________. 
Thank you again and I look forward to submitting my 
internship application. I will certainly be in touch if any further 
questions arise. 
Sincerely, 
George Smith
+ 
FOLLOW UP 
 When: 
 If you haven’t heard back… 
 1 week after an interview 
 2 weeks after applying 
 What: 
 Thank you (…again) 
 Why you’re following up—demonstrate further interest 
 Give, don’t just take 
 **What can you contribute?
+ 
FOLLOW UP 
Dear Mr. Page, 
Thank you again for the opportunity to interview with your 
firm. It was a very informative experience I and enjoyed being 
able to express my interest in the position. 
If there are any additional materials I can provide at this time, 
such as references, please let me know and I will be happy to 
send them along. 
Sincerely, 
John Bertram
+ 
QUESTIONS? 
THANK 
YOU!

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The Art of Email

  • 1. + The Art of Email Brought to you by: Bates Career Development Center
  • 2. + What we’re going to cover: ORGANIZE REACH OUT THANK YOU FOLLOW UP
  • 3. + ORGANIZE the empty inbox lifestyle
  • 4. + REACH OUT how do you find these people?
  • 5. + REACH OUT what to cover for alumni  Who you are  How you are connected: Go Bobcats!  Why you are writing  What you want: information!  You are NOT asking for a job  You are NOT sending them your resume at this time  Subject!  Thank you  …in advance
  • 6. + REACH OUT example Hi Wentworth, The Bates Career Development Center told me to contact you if I want a job in finance. It would be really cool to meet up sometime to talk about your work. Let me know when I can drop by your office! From, George Dear Mr. Adams, I hope this message finds you well. My name is George Smith and I am currently a senior at Bates College. I am majoring in mathematics and interested in pursuing a career in finance. As I was conducting research on Bates alumni that work at ______________, I came across your profile. I would be grateful for a chance to speak with you to learn more about your work there. Please let me know when you might be available in the coming weeks. Thank you in advance for considering this request. Sincerely, George Smith
  • 7. + THANK YOU ASAP after interviews/informationals/meetings
  • 8. + THANK YOU  Thank them for their time  Mention specifics  Be original (don’t copy and paste!)  The future?
  • 9. +THANK YOU example Dear Wentworth, Thank you so much for taking the time to meet with me. It was great to hear about all the incredible work you are doing and how your background in economics and mathematics at Bates transferred to your time at ____________. Thank you again and I look forward to submitting my internship application. I will certainly be in touch if any further questions arise. Sincerely, George Smith
  • 10. + FOLLOW UP  When:  If you haven’t heard back…  1 week after an interview  2 weeks after applying  What:  Thank you (…again)  Why you’re following up—demonstrate further interest  Give, don’t just take  **What can you contribute?
  • 11. + FOLLOW UP Dear Mr. Page, Thank you again for the opportunity to interview with your firm. It was a very informative experience I and enjoyed being able to express my interest in the position. If there are any additional materials I can provide at this time, such as references, please let me know and I will be happy to send them along. Sincerely, John Bertram