Your employees’ productivity depends on a variety of factors, and you can’t pin it down to just one or two aspects. Unfortunately, you can’t afford to leave out any of these factors either, or else you’ll have an inaccurate picture of employee productivity. This document covers everything you need to know about the factors of productivity. It highlights the most important factors of productivity and how you can improve them easily. Original Blog: https://biz30.timedoctor.com/factors-of-productivity/

1. Source: Time Doctor’s Blog - “ABC Method Time Management : What it is & How to Implement”
Source: Time Doctor’s Blog - “The 3 Most Important Factors of Productivity” (and How to Improve them)
The 3 Most Important
Factors of

2. Productivity refers to how fast you can produce a
specific output. It’s often combined with a factor like
efficiency to determine how many resources went into
producing that output.
What is Productivity and Why is it Crucial for Your Business?
High productivity can be achieved
by either reducing the raw
materials, labour and time put
into production process or
producing more with the same
amount of production factors or
resources.
This leads to more cost - effectiveness and
increased profits.
1
Increased productivity results in an increase in profits
because you end up increasing your output with the
same amount of resources or even fewer resources.
2

3. The Most Important
Factors of Productivity?
Let’s take a look at the most important factors of
productivity and how you can measure, analyze and
improve them.

4. Your employees are one of the main factors that can increase productivity and your company’s
economic growth.
And did you know that a happy employee is up to 20% more productive?That’s why knowing the key
factors that affect employee productivity can be a game-changer for your business.
1. Human Capital (Employee Productivity)
You break down daily tasks by prioritizing them
based on importance and urgency.
Employee engagement is a
critical productivity measure for
improving your business’
success.
Engaged employees are more productive and
bring 21% more profits to your company than
disengaged employees
These include tasks
which are less important
and should be completed
when time is available.
Create a positive working environment,
encourage feedback and set achievable
goals to higher productivity, better labour
efficiency and increased engagement.
A. Employee Engagement
Employment satisfaction is
another useful productivity
measurement closely related to
employee engagement.
Satisfied employees have high engagement at the
workplace, which results in increased labour input
and productivity.
B. Employee Satisfaction
Improve work environment and workload based
on the adequate feedback from employees to
increase job satisfaction levels and employees’
well-being.

5. You break down daily tasks by prioritizing them
based on importance and urgency.
Untrained employee will drag your
productivity down. They end spending
hours trying to figure out the basics of
work instead of doing actual
productive work.
Employee Training is a significant productivity
factor that could be comprehensive and thorough.
Talk to your employees and explain how their role
affects organization’s operations, so they see the
big picture.
These include tasks
which are less important
and should be completed
when time is available.
This way, you increase their capability of handling
general things on their own, rather than merely
giving them a role - specific know how and limiting
their learning.
C. Employee Training
Ensuring your employees don’t
overwork and take care of their
physical and mental health is a
vital factor for labour productivity.
D. Employee Health
Initiate different wellness programs, and
encourage employees to participate. Give away
gym subscriptions and serve healthier snacks
at your office cafeteria to ensure employees stay in
good shape.
A healthy employee has more mental and
physical energy to cope with their everyday
tasks and achieve greater productivity and
efficiency levels.

6. Another set of factors that affect workplace productivity is working conditions.
2. Work Environment
This activates the shipment process.
The customer receives the product.
The order is closed.
T
Identify the employees, tools, materials and
other resources required for each project task.
You could use Pareto Principle,
also known as the 80-20 rule. It states that 80%
of the results should come from 20% of your
effort. It means you need to prioritize the 20% of
tasks that will achieve the highest outputs.
Using the right
equipment
Temperature
and Light
Organization
of Employee
Workstation
A cluttered desk with paperwork, different files and crowded workplace can
slow down employees processes significantly. It can make your employees
more stressed, chaotic and distracted. Improving this organizational factor
will declutter employee workstations and your office space - leading to
increased employee satisfaction and a productivity increase.
If your facilities temperature is not taken care of, it can significantly
decrease your productivity gains. It makes employees preoccupied
and less concentrated on the work.
Another thing to focus is on lightning. Poor lightning creates
difficulties for employees to get their job done, while lights are too
bright might lead to employee discomfort and even migraines.
The equipment you use can affect productivity significantly. This is
especially important for physical capital like production machines
and computers. If you purchase a slower, laggier computer, may
result in wasted minutes for your employees every single day of
the week. This in turn can cause frustration, affecting job
satisfaction and reducing productivity.

7. 3. Technology
This activates the shipment process.
The customer receives the product.
The order is closed.
T
Identify the employees, tools, materials and
other resources required for each project task.
You could use Pareto Principle,
also known as the 80-20 rule. It states that 80%
of the results should come from 20% of your
effort. It means you need to prioritize the 20% of
tasks that will achieve the highest outputs.
A cluttered desk with paperwork, different files and crowded workplace can
slow down employees processes significantly. It can make your employees
less stresses, chaotic and distracted. Improving this organizational factor
will declutter employee workstations and your office space - leading to
increased employee satisfaction and a productivity increase.
The equipment you use can affect productivity significantly. This is
especially important for
Almost every modern business is highly reliant on technology these days, and
they’re always on the lookout for the next best app or tool.
Improving technical factors like these can help you do
more with less and tremendously increase your
productivity growth.
It’s important to note that this technical change is crucial for
achieving productivity level increase.
Let’s look at 3 of the useful
productivity tools that can help
you be more productive.

8. A. Project Management Tools – Basecamp
Excellent project time management leads to
efficient use of one’s time.
It is one of the easiest ways to create positive impact on
both labour productivity and efficiency rates. The platform
offers group chats and direct messages to reach out to your
team when needed.
A daily schedule can provide an overview of
work that needs to get done in a day.
Similarly, the to do task list can help you track
individual tasks.
Basecamp is a powerful project management tool that to
track productivity over different projects. It helps you to
track employees’ progress, check if they can finish a
project on time, or verify if you’re lagging.
Basecamp offers a 30 day free trial and the paid
plan is for a flat fee on $99 a month
Key Features:
Create to -do lists, assign tasks, and set deadlines. Build a
schedule for every project you and your team members work on.
Attach files and documents to each project. See you
project’s progress in real -time with Basecamp’s hill charts.
Get reports on deadlines, tasks and upcoming due dates.
Pricing
User Review
G2: 4.1/5 (4000+ reviews)
Capterra: 4.3/5 (150+ reviews)

9. 2.
Have separate channels for different
conversations.
Communications Tools - Slack
Slack is one of the most popular and most
convenient communication tools to help you
amp up your productivity. The app is easy to
navigate and allows you to connect to other
team members instantly.
Key Features:
Connect with your team through instant chat,
audio and video calls.
Find documents and important messages
quickly with powerful search feature.
Integrate Slack with tha apps you’re already
using.
Navigate with ease through the app with
custom shortcuts and slash commands.
Pricing
Slack offers a freemium plan, and the paid plans start
at $6.67$ a month for upto 15 users.
User Review
G2: 4.5/5 (25000+ reviews)
Capterra: 4.6/5 (18500+ reviews)

10. Time Doctor is a powerful productivity and time
management software that will help you boost
employees’ productivity. Time Doctor is used by
businesses of all sizes, including big companies as
well as small businesses..
1. What is Time Doctor?
1
With Time Doctor, your employees can check how
long they’re spending on tasks to ensure that they’re
not wasting time or becoming unproductive.
2 It’ll also help them stay focused on the
job to maximize your profits.
Download the app
Sign in with your credentials
Enter the task or project
you want to work on
Hit the Start button to start
tracking your work hours.
To get the software running, you just have to:
Let’s take a closer look at Time Doctor’s
super simple time tracking feature:
1
2
3
4

11. To help your employees focus only on work-related tasks
and apps during work hours, enable the Productivity Ratings
feature. With it, you can categorize sites and apps as:
1. Productivity Ratings
Productive
Unproductive
Neutral
Unrated
With this feature, your employees
will have a clear idea of how
much time they spend on each
category. This way they can
identify, where they are wasting
time and how to boost their
productivity.

12. 2. Productivity Reports
When assigning projects, keep deadlines in mind as last -
minute assignments can lead to overworking.
To get a more accurate idea of employee productivity,
Time Doctor also generates powerful productivity
reports for you. This way, you get a top-down view of
the productivity levels of your employees.
Some of the reports generated are:
Productivity Reports : See the productive/unproductive
time of each employee based on the Productivity Ratings.
Projects and Tasks Report : It shows how much time
your employees spent on each task and project.
Timeline Report: Check the total time tracked, time spent
on each task, and time spent on breaks.
Web and App Usage Report: It displays that websites
and apps employees use during work hours
Pricing
Time Doctor offers a 14 day free trial, no credit card
required while the paid plan starts at only $7 user per
month.
User Review
G2: 4.3/5 (100+ reviews)
Capterra: 4.6/5 (300+ reviews)

13. Establish Accountability
Escalate Issues Faster
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