This is a vexing question for tender writers – just how do you undertake the tender writing process when you have no idea who you are writing to and what they expect.Go To:Red Tape Busters

1. WELCOME TO RED TAPE BUSTERS

2. Tender Writing - How do
you write a tender to
someone you don’t know?

3. Tender Writing -
How do you write a tender to someone you don’t know?
 This is a vexing question for tender writers – just how do you undertake the
tender writing process when you have no idea who you are writing to and what
they expect.
 Well the answer is pretty simple really – you research, you read, you assess, you
analyse and then you start the tender writing process.
 In essence you need to ensure you craft a response that is interesting,
informative and well written.

4. Following are some key concepts to ensure your tender writing will hit the
mark no matter who reads it:-
Make it Interesting
 The key to anyone reading anything is to make it interesting. If you write in a
droll boring manner then it will be certain to put the reader to sleep.
 So write with enthusiasm, with passion with verve and engage the reader.
Tender Writing -
How do you write a tender to someone you don’t know?

5.  So write with enthusiasm, with passion with verve and engage the reader. Draw
them in and tell your story.
 The quality tender writer will have the reader interested and wanting to know
more about this impressive company or organisation.
Tender Writing -
How do you write a tender to someone you don’t know?

6. Use it as a “Sales” Document
 Any tender should be seen as an opportunity to “sell” your services or products.
 This is your one chance or at least your once chance at this moment in time to
tell the reader what a great business you are, how you can be relied upon, how you
are focused on quality, on meeting customer needs, that you have the capacity to
deliver on the requirements of this tender and you can deliver on time, first time,
every time! So make sure you sell with sizzle!
Tender Writing -
How do you write a tender to someone you don’t know?

7. Use Spell Check
 One way to turn a reader off is to have a tender that has terrible grammar or
spelling mistakes everywhere.
 No matter how patient and understanding a reader is – if the tender is hard to
read, if it is really poorly written the chances are that no matter how great your
price is – the tender just will fail to hit the mark.
Tender Writing -
How do you write a tender to someone you don’t know?

8. Focus on Your Points of Difference
 Evert business or organisation preparing a tender thinks obviously they are the
entity that should win the tender.
 Well to get the attention of the assessors tell them why your business or
organisation is different, why do you stand out from the competition.
Tender Writing -
How do you write a tender to someone you don’t know?

9.  Discuss your strengths and outline any key innovations etc and subtly refer to
the weaknesses of your opposition.
 Highlight the experience of your people or discuss some other aspect to your
business or organisation that just sets you apart.
 The assessment panel don’t want to hear about same old same old – tell them
why you are different!
Tender Writing -
How do you write a tender to someone you don’t know?

10. Discuss Value Adding
 Every tender writer for every organisation or business applying for the same
tender as you will be trying to show the assessment panel how they can meet the
requirements of the tender.
 Wouldn’t it be something different if you just didn’t meet the requirements of
the tender but you exceeded them and you would VALUE ADD!
Tender Writing -
How do you write a tender to someone you don’t know?

11.  This means that you will go above and beyond the specifications of the tender
and maybe provide a higher quality product or service, offer a special discount or
put in place a dedicated Accounts Manager.
 All of these concepts are seen as value adding. Value adding certainly will get
their attention!
Tender Writing -
How do you write a tender to someone you don’t know?

12.  If you ponder on these concepts as a tender writer you will certainly improve
the chances of the assessment panel reading your response with interest and these
will give you a genuine edge in the tender writing process.
Tender Writing -
How do you write a tender to someone you don’t know?

13. Contact us at Red Tape Busters - http://www.redtapebusters.com/ should you
require more information about this article orif you require specialist grant or
tender writing experience to help your organisation or business win
grant funding or achieve successes with tenders.
Tender Writing -
How do you write a tender to someone you don’t know?

14. We are specialists in providing the following services:-
 Lobbying;
 Tender Writing;
 Grant Writing;
 Resumes/Job Applications;
 Organisational/Business Development.
Tender Writing -
How do you write a tender to someone you don’t know?

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Tender Writing -
How do you write a tender to someone you don’t know?

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