STrategic Planning

1. © OECD
A
joint
initiative
of
the
OECD
and
the
European
Union,
principally
financed
by
the
EU
The Strategic Planning System at Central
Public Administration Level
Dragoş Dinu
Public Policy Department
General Secretariat of the Government
Conference on Good Governance and Public Administrative Reform
Bucharest, 6 December 2007

2. 2
The strategic planning system
 Introducing the strategic planning system at
central public administration level
 Elaboration of strategic plans
 Management component
 Budget program component
 Perspectives

3. 3
The strategic planning system
 Reunites in one single management framework
several aspects, such as planning public policies,
elaboration of the budget, setting priorities and
organisational planning.
 Do we need strategic planning? Why?
 Government needs clarity
 Public policy management
 Coherence in the governmental action
 Linking public policy with the budget elaboration
 Transparency in spending public money

4. 4
The strategic planning system
 The system was introduced in two steps:
 Management component: Mandate, Vision, Values,
Internal and External Environment Analysis, Medium
term priorities, Directions of activity, Monitoring and
Evaluation, Reporting
 Budget Program component: describing budget
programs – Current situation analysis, Objectives,
Results and performance indicators of the budget
programs, New Funding Initiatives, Funding of the
program

5. 5
What is the strategic plan of
the institution?
• A management and a budgetary planning
document which assure medium term planning for
central public administration institutions
• It refers to the public policies under the
competence of the institution – It is not a
public policy document
• It offers a clear image of policies, commitments
and measures that will be promoted at the
institution level
• Supports the shift from a resources oriented
management to a results based management

6. 6
Why do we need the strategic plan
of the institution?
 Clarity at the institution level – mandate, vision,
directions of activity
 Getting together policy documents referring to the
area managed by the institution
 Interdepartmental communication
 Institution Efficiency
 A results oriented management
 Efficient use of financial resources – objectives,
results, indicators
 Accountability

7. 7
Strategic plan – management component
 GD no. 1807/2006
 All ministries have already elaborated this
component of the strategic plans
 Available on the website of each ministry and
on www.sgg.ro

8. 8
Strategic plan – management component
Common weak points (eg. from Internal Environment Analysis)
 Human resources migration (MMDD, MIRA, MEF,
MJ, MCTI, MECT, MAE )
 Absence of a coherent human resources
strategy (MMDD, MIRA, MAp, MMFEŞ, MECT, MCC )
 Insufficient standard working procedures (MEF,
MMFEŞ, MIRA, MECT )
 Problems regarding IT (MEF, MMFEŞ, MECT )

9. 9
Strategic plan – management component
Conclusions:
 Good interministerial communication
 Documents elaborated properly (in
accordance with the structure from the
methodology)
 Prioritization needs to be further improved
 In some cases, re-evaluation of the
directions of the activity

10. 10
Strategic plan – budget program
component
 Links the public policy planning to the budget
elaboration – connexion between directions
of activity and budget programs
 Describes in detail each budget program –
objectives, results and performance
indicators
 Budget programs described in the strategic
plan of the institution are those presented in
the budget
 An instrument for presenting budget
programs.

11. 11
Strategic plan – budget program
component
Structure:
 Current situation analysis – relevant information for the
budget program
 Objective(s) of the budget program
 Results and performance indicators
 Output/outcome
 Relevant indicators
 New Funding Initiatives – new policies which need
supplementary funding compared with the precedent year
 Implementation Mechanism – institutions involved and
their responsibilities in the implementation
 Funding of the budget program – financial resources for
the implementation of the program

12. 12
Strategic plan – budget program
component
Outcome No. n
Output No. n
Title:
Calculation mode Performance indicators
2007 2008 2009 2010
Information about the indicator
Title of the indicator:
Frequency of measurement
(in period of time):
Source of information:
Data collection mechanism:
Last known Year: Value:
result:
Forecasted trend of
evolution:

13. 13
Strategic plan – budget program
component
Current stage:
 Strategic planning system Methodology, Budget
Program component
 Organised on 3 sections: a) What? b) How? c) Example
 GD for the approval of the Methodology – endorsement
procedure
Next steps:
 December 2007 – March 2008: Finalising Budget Program Component
of the strategic plans
 March 2008 – October 2008: Finalising the budget for 2009
 December 2008 – Revising and updating the integral strategic plans
 February 2009 – Interim report regarding the strategic plans results.

14. 14
The strategic planning system
The strategic planning success depends
on:
 Interdepartmental cooperation at
ministerial level
 Collaboration Ministry of Economy and
Finance – General Secretariat of the
Government
 Methodological assistance provided to
ministries.

15. dragos.dinu@gov.ro
Thank you for you attention!