The document describes the existing library system and proposed computerized library system with online public access catalog for STI College Malolos. The existing system uses manual processes that are time-consuming and inefficient. The proposed system will develop a computerized library system and online public access catalog to allow for quick and efficient access to library resources and transactions through various modules. It will secure the database and generate automated reports.

2. Approximately two hundred students (200); Around sixteen (16) personnel including part-time and full-time faculty members; A network of forty-three (43) computers with internet access.

3. Situated at the ground floor of the main building; Managed by one staff (librarian); Holds 5,400 books with a wide array of topics/subjects (exclusive of other collections in varied formats); Houses three (3) computer units with network access.

4. Computerized network system to provide access to an organized catalog of resources in a library. Computerized transactions and data processing via network.

5. General Problem The main problem of STI College Malolos Library is the lack of a broader and more efficient access to bibliographic data of the library collection.

6. Specific Problems Searching process is time-consuming. Computation of penalties. Creating library reports. Files can be easily tampered by anyone because of unsecured storage of files/records. Tracking and flagging reserved items. The system does not fully support a well-designed database system.

7. General Objective The main objective of this study is to come up with Computerized Library System with Online Public Access Catalog for STI College Malolos.

8. Specific Objectives To create modules that provides quick and efficient access to resource bibliographies and its availability. To create a program that will keep track on computation of charges. To create a module that will automate report generation. To develop a module that will secure the database from unauthorized access. To handle reservation of books for patrons. To use a high-quality database.

9. Scopes Library System File Maintenance Transactions Reports Archives Utilities Setting Help

10. OPAC System Online catalog Online access Online reservation

11. Limitations Library System Inventory of other STICM Library assets (equipments, office supplies, furniture, etc.) OPAC System Online Payment of charges. Borrowing and Returning Resources Online.

12. System Development Life Cycle (SDLC) It helps in establishing a system project plan, because it gives over all list of processes and sub-processes required in developing a system. Planning Analysis Design Implementation Maintenance

13. Software Requirements Library System Windows OS at least windows 98 MySql5.0 enterprise edition OPAC System Web Browser (Mozilla, I.E 8.0, Google Chrome) Service pack Internet Information Services (IIS)

14. Hardware Requirements Desktop 1.99 GHz speed 99 GB RAM 40 GB or higher Devices Hub 8 ports LAN cable Estimated 70-80 Meters Printer Scanner

16. Student STI College Malolos Library System Search request Library Card Transaction request Book (return/renewal) Data of account payables Report of book loss O.P. doc Replacement book Receipt data Search result Transaction result Book (borrow/renew) Data of account payables Library Card Receipt (if any) O.P. doc request Replacement book request Faculty Search request Transaction request Book (return) O.P. Doc Replacement book Search result Transaction result Book (borrow/renew) Cleared data Library Personnel Admin Cashier Search result Transaction result Library Card Book (borrow/renewal) Data of account payables O.P. doc request Replacement book request Report Search request Transaction request Book (return/renewal) Receipt data Library Card Report of book loss O.P. doc Replacement book Receipt Data of account payables Receipt Report Context Diagram of Existing Library System

17. PATRON Book request Denied Transaction Information Available Search request Search result DFD of Existing Searching Process (Level 1) 1.0 Searching Availability of Library Resources 2.0 Organize Transaction 2.0 Library use only Book Record & Log Sheet

18. PATRON Book request Denied Transaction Information 1.0 Searching Availability of Library Resources 2.0 Checking Patron Book Record & Log Sheet

19. PATRON Book available & Library Card Borrowing Info Denied Approved Book Borrowing Info Account Status DFD of Existing Borrow Process (Level 2) 2.1 Checking patron account status 2.2 Reservation 2.2 Return Log sheet & Borrowing card Patron List

20. STUDENT CASHIER Return info Book Book With Penalty No Penalty Library Card Receipt (if any) Data of account payables Receipt Receipt data Account Status Book Info Penalty Info Receipt data DFD of Existing Return Process for Students (Level 2) 2.1 Checking Student Account Status 2.2 Receive Book 2.3 Provide Penalty 2.4 Record return info & payment (if any) Penalty record Log Sheet & Borrowers Card Borrowers Card Book record

21. FACULTY Book Book Info Returned Information Return info Book Status DFD of Existing Return Process for Faculty/Staff (Level 2) 2.1 Receive Book 2.2 Record return info Login Sheet & Borrowers Card Book record

22. DFD of Existing Renewal Process (Level 2) Renewal info Book Status Patron Book Approved Renewal info Book Renew Info Denied Renew request Renew result Log Sheet & Borrowers Card Book record 2.1 Renewal book request 2.2 Record renewal info Log Sheet Borrower Card

23. STUDENT Book loss info Lost book info Replacement Book Library Card Receipt (if any) O.P. (Out of print) document New book replacement data Receipt details Book Status OR No. Lost Book Info CASHIER Computation data Receipt Loss book info DFD of Existing Library Transaction-Lost book for student (Level 2) Payable data required Computation data 2.1 Change book status to Lost 2.3 Receive O.P. document 2.3 Receive Book 2.5 Provide payables data Book record Log Sheet Penalty Record Book record 2.4 Provide payables

24. FACULTY Report book loss info Lost book info Replacement Book Cleared Data New book replacement data Book Status Lost Book Info Loss book info DFD of Existing Library Transaction-Lost book for faculty/staff (Level 2) 2.1 Change book status to Lost 2.3 Receive Book Book record Log Sheet Book record

25. PATRON Approved Reservation Info Reservation Info Book Info Denied Account status DFD of Existing Patron’s Library Reservation Process (Level 2) Result 2.1 Check Patron Account Status 2.2 Record Reservation Info Log Sheet Borrowers Card

26. PATRON Reservation Info Reservation Info Cancel reservation request Book Status DFD of Existing Patron’s Library Cancel Reservation Process (Level 2) Reservation List Cancel reservation Cancel request Cancelled reservation 2.2 Record Reservation Info Login sheet Borrower Card 2.1 Patron Account reservation status

27. Student Computerized Library System with OPAC Search request Library Card Transaction request Book (return/renewal) Data of account payables with payment Report of book loss O.P. doc Replacement book Online sign-in/out request Online Loan status checking Online searching request Online cancel reservation request Search result Transaction result Book (borrow/renew) Data of account payables Library Card Receipt (if any) O.P. doc request Replacement book request Online sign-in/out confirmation Loan status result Online Search result Online Reservation confirmation Online cancel reservation confirmation Faculty Search result Transaction result Book (borrow/renew) Cleared data Online sign-in/out confirmation Loan status result Online Search result Online Reservation confirmation Online cancel reservation confirmation Librarian Admin Cashier Search result Transaction result Library Card Book (borrow/renewal) Data of account payables O.P. doc request Replacement book request Report Search request Transaction request Book (return/renewal) Receipt data Library Card Report of book loss O.P. doc Replacement book Receipt Data of account payables Receipt Report Librarian Assistant Search request Transaction request Book (return) Replacement book Online sign-in/out request Loan status checking Online searching request Online reservation request Online cancel reservation request Same as librarian Like Librarian except Report Context Diagram of Proposed System

28. Book info Available Search request PATRON Transaction Information DFD of Searching Process for Proposed System (Level 2) Not available Search result 2.0 Organize Transaction 2.0 Library use only 1.0 Searching Information & Availability of Library tblbooks

29. PATRON Book info Approved Borrowing Info Book Borrowing Info Book status ADMIN Generated Report Borrowing Info Book Status Denied DFD of Borrowing Process for Proposed System (Level 2) tblpatron Account status result Account status 2.1 Checking patron account status 2.2 Return 2.2 Record Borrowing Info tblbrbook 2.2 Reserve tblbooks 2.3 Generate Report

30. STUDENT Book Book Penalty No penalty Receipt data CASHIER Data of account payables Receipt Return info Receipt data Book Status Receipt data Book Status Penalty Library Card Receipt (if any) DFD of Students’ Returning Process for Proposed System (Level 2) ADMIN Generated Report Result Account status required 2.1 Checking student account status 2.2 Receive Book 2.3 Penalty 2.4 Record return info & payment (if any) tblpatron tblrbook 2.5 Generate Report tblbooks

31. FACULTY Book Return book info Return Info Book status Return Info Book status Return Info DFD of Faculty/Staffs’ Returning Process for Proposed System (Level 2) ADMIN Generated Report 2.1 Receive Book 2.2 Record return info tblbooks tblrbook 2.3 Generate Report

32. Patron Book Approved Book renewal info Book Return info Book status Renew request Return info Book Info Admin Generated report DFD of Renewal Process for Proposed System (Level 2) Denied Renew info Renewal result 2.1 Renew book 2.2 Record renewal info tblrbook tblbooks tblresbook 2.3 Generate report

33. STUDENT Book loss info OR No. Book Info ADMIN Lost Book Info O.P. (Out of print) document Replacement Book Book cost & other payables data New book replacement data CASHIER Computation data Loss book info Lost book info OR No. Info Book Info Generated Report Receipt Library Card Receipt DFD of Students’ Transaction- Lost Book Process for Proposed System (Level 2) 2.1 Change Book status to Lost 2.2 Provide data for book replacement 2.3 Receive O.P. document 2.3 Receive Book 2.4 Provide payables 2.5 Record transaction & clear data tblbooks tblrbook 2.6 Generate Report tbllostbook

34. FACULTY Report info Lost Book Info Replacement Book ADMIN Generated Report New book replacement data Loss book info Book Info Lost book info Book Info DFD of Faculty/Staffs’ Transaction- Lost Book Process for Proposed System (Level 2) 2.1 Change Book status to Lost tbllostbook 2.2 Provide data for book replacement 2.4 New replacement book info 2.3 Receive Book tblbooks tblrbook 2.5 Generate Report

35. PATRON Approved Reservation Info Reservation Info Book Info Denied Book Status Book Status Reservation Info DFD of Reservation Process for Proposed System (Level 2) ADMIN Generated Report 2.1 Check Patron Account Status 2.2 Record Reservation Info tblresbook tblbooks 2.3 Generate Report

36. PATRON Approved Reservation Info Reservation Info Book Info Book Status Book Status Reservation Info DFD of Cancel Reservation Process for Proposed System (Level 2) ADMIN Generated Report 2.1 Cancel Reservation 2.2 Record Reservation Info tblresbook tblbooks 2.3 Generate Report

37. PATRON Username Password Loan status Search result Search request Account info Cancel confirmation Cancel request Cancellation Info Cancelled reserve info Reserve info Search result Search request Search result Login request Login confirmation Log-In/Out Confirmation Loan status Reserved book info Cancelled reserve book info DFD of Online Process for Proposed System (Level 1) Logout Info 1.0 Log-In 2.0 Loan Status checking 2.0 Searching Book tblbrbook tblresbook 3.0 Cancel Reservation tblbooks 3.0 Reserve Book 4.0 Log-Out tblresbook tblpatron

38. End Thank you!