The document provides instructions for changing a class from monograde to multigrade and vice versa in a school information system. To change a class to multigrade, the user selects the class, renames it to indicate multiple grades, sets the multigrade indicator to yes, and saves the changes. To change back to monograde, the user selects the class, sets the multigrade indicator to no, and saves separately for each grade level.

1. 1. Log in as School Head or School System Admin.
2. Click on List of Classes to display page as shown below.
A. How to change a previously defined monograde class to multigrade.
Case Example:
Grades 1 and 2 are multigrade classes but were erroneously defined in the LIS as
monograde

2. 3. In the List of Classes page, click on the drop-down list
of the Grade and Section that you intend to change to
multigrade, then click on Class Settings.
As in the case example, click on the class setting for
Grade 1 Section 1
4. In the Class Settings page for Grade 1, rename
Section Name to properly indicate that the
class is multigrade and define the grade level
combination.
As in the case example, type in Multigrade 1-2
in the
Note: It is necessary to assign a unique section
name to multigrade classes (e.g. Mltigrade 1-
2 for a multigrade class offering grades 1-2 to
enable the system to differentiate which grade
levels as combined)
5. Set Multigrade indicator from “No” to “Yes”.

3. 6. Go back to the List of Classes and then go to Class Settings
of the other grade level that is part of the multigrade class.
In the case example, click on Class Settings for Grade 2
7. In the Class Settings page for Grade 2,
rename Section Name to the name given the
other grade level.
In the case example, type in Multigrade 1-2
8. Set Multigrade indicator from “No” to “Yes”.
5. Click Save button to finalize changes.
After saving, notice that Grade 1 is
automatically ticked. This indicates that
Grades 1 and 2 have been successfully defined
as multigrade classes as defined by their
unique section name and the multigrade
indicator that is set to “Yes”.

4. 1. Log in as School Head or School System Admin.
2. Click on List of Classes to display page as shown below.
B. How to change a previously defined multigrade class to monograde.
Case Example:
Grades 1 and 2 are monograde classes but were erroneously defined in the LIS as
multigrade classes

5. 3. In the List of Classes page, click on the drop-down list
of the multigrade class that you intend to change to
monograde, then click on Class Settings.
As in the case example, click on the class setting for
Grade 1 Section 1
4. In the Class Settings page for Grade 1. Set
Multigrade indicator from “Yes” to “No”.
5. Click Save to finalize changes. Notice that
grade levels had been reduced to Grade 1
only, indicating that this class had been
successfully changed from multigrade to
monograde.

6. 6. Go back to the List of Classes and then go to Class Settings
of the other grade level that was part of the multigrade
class.
In the case example, click on Class Settings for Grade 2
7. Notice that the grade levels for this previously
defined multigrade class had been
automatically set to Grade 2.
8. Set Multigrade indicator from “Yes” to “No”,
the click Save button to finalize changes.