Starting Your TeleMental Health Program outlines key steps for developing a tele-mental health program, including conducting a needs assessment, establishing policies and procedures, ensuring HIPAA compliance, obtaining proper equipment, providing training to staff, and documenting medical records. Tele-mental health programs allow for the delivery of mental healthcare through videoconferencing technology regardless of patient location. Reimbursement for tele-mental health services varies by state and insurance provider.

1. Starting Your TeleMental Health Program Abdel Fahmy, MD, CPHIMS President, ISAM President, Soft Landing Ltd Regional Medical Director and Medical director for Substance Abuse, Access Community Health

2. Health Information Technology Technology for comprehensive management of medical information and its secure exchange between health care consumers and providers. Improve health care quality; Prevent medical errors; Reduce health care costs; Increase administrative efficiencies; Decrease paperwork; and Expand access to affordable care

3. HITECH Title XIII American Recovery and Reinvestment Act of 2009 is all about HIPAA!!! Expands BA agreements Civil and Criminal penalties! Penalties funds HHS civil rights enforcement “ Willful neglect” by 2/12/2011 DOJ to pursue penalties or OCR will

4. HIT Funds $19.2 Billion + $12 Billion savings

5. The docs get some money Up to $65K per physician over 5 years starting 10/10 Penalties to hospitals by 2015 “ Meaningful” use of EHR: Certified Interoperability E-Prescribing CDSS CPOE

6. EHR in Behavioral Health

7. EHR in the Treatment community Few scattered vendors that don’t have to follow standards. CCHIT standards due by 07/2010 CDSS to support placement criteria Interoperability with medical counter-part Higher standards of HIPPA compliance Integrated eHealth technology

8. TeleHealth -eHealth Use of telecomunication to deliver healthcare Quality regardless of distance Comparable efficacy to FTF Higher rate of patient engagement Various application including telesurgery DoD, VA and HRSA are most advanced Prevalence in rural States TeleMental Health is No. 1 Application

13. TeleMental Health Some studies claim superiority First AV was in Nebraska Psychiatric Institute in 50’s 1968 Mass General Hospital started emergency psych consults Flourished in the 90’s Today we have a significant advantage with encrypted streaming and mobility

15. Reimbursement Medicare: Rural to Urban, Hub and Spoke, same as face to face plus Hub Admin fees PPO: Aetna, Cigna, BCBS HMO: variable IDPA: State by State California, Hawaii, Texas and Louisiana have passed bills prohibiting private health insurers from discriminating between traditional medical and telemedicine service reimbursement.

16. Medicare Hub sites include: • County mental health clinic or publicly funded mental health facility • Federally Qualified Health Center (FQHC) • Hospital -- either inpatient, outpatient or a critical access hospital (CAH) • Office of a physician or other practitioner (this includes medical clinics) • Renal dialysis facility • Rural Health Clinic (RHC) • Skilled nursing facility • Tribal Health Center (THC)

17. Great Lakes States-Medicaid Illinois: Yes Indiana: Yes Michigan: Yes Ohio: SB94 – services provided by Telemedicine shall not be excluded

18. Developing the Program Mission and vision of organization Champion Needs assessment Feasibility studies Project planning and management Policy and procedures Workflow

19. Simple Equipment

20. Equipment Desktop computer, microphones, speakers, monitors, cameras, CODEC and other accessories – ITU standards Policies and procedures regarding equipment quality control and validity testing. Physical security Good working condition and replace equipment as necessary Disaster planning and backup

21. Equipment – Cont. $100s to $40,000 High speed connections

22. Privacy A written privacy policy to be reviewed and signed by all involved Provisions to prevent monitoring of patient by unauthorized parties The patient has to be informed at the beginning of session as to who is present at the provider’s location during the video conferencing and notified immediately if anyone else enters the room during the video conferencing session

23. Privacy and Confidentiality HIPAA compliance Access logs and Audit trails e-Discovery

24. Informed Consent What is TeleMental Health Compared to Face To Face (FTF) Potential risks Agreement is voluntarily Refusal will not withhold treatment May terminate session at any time

25. Training Mental health professionals have to be trained: how to properly use the technology Organization policy HIPAA and security Indications When to cancel and order a FTF Quality control and peer review

26. Medical Records Documentation same as FTF In addition should state: Location of provider Location of patient Malfunctions interfering with quality All personnel present during session

27. Food for Thought Social networking in web 3.0 Texting for Health- No HIPAA products Avatars and Virtual counseling - Harvard Online group Therapy – Our specialty

28. MySpace

29. MySpace Started in 2003 by Internet marketing outfit eUniverse Has become a social media site for musicians, artists, actors and comedians 73 million users in the U.S. and 117 million globally (June 2008) No. 1 social network in the U.S. according to Nielsen

30. Facebook

31. Facebook More than 200 million active users More than 100 million users log on to Facebook at least once each day Average user has 120 friends on the site More than 3.5 billion minutes are spent on Facebook each day (worldwide) More than 850 million photos uploaded to the site each month More than 8 million videos uploaded each month

32. LinkedIn

33. That’s all Folks Questions?

34. Abdel Fahmy, MD, CPHIMS Soft Landing Ltd Oakbrook Terrace Medical Centre 1s224 Summit Ave. Suit 310 Oakbrook Terrace, IL 60181 630-261-9220 [email_address] WWW.SoftLandingRecovery.com