The document discusses external sharing in SharePoint Online and Yammer. It provides information on what external users are and what they can/cannot do. It demonstrates how to turn sharing on/off at the tenant and site collection level, manage external users, and share content. It also covers best practices for external sharing and options for collaborating externally in Yammer, including using external networks.
SPSNYC 2014 - Authentication and AuthorizationDan Usher
Looking to implement SharePoint? Thinking about where your user's identity will come from? Concerned about how you need to secure your system and make it accessible from the outside world? Then this session is for you...
SPSNL 2011 SharePoint 2010 WCM challenges made easyMavention
Building Internet-facing on the SharePoint platform is different than building portal solutions. Although in both cases you’re working on the SharePoint platform, building Internet-facing websites introduces a number of challenges. In this presentation I want to show you what those challenges are and how you can deal with them.
Apps for Office introduces a new programming model that is so flexible, you may not believe it unless you see it with your own eyes. You might say it is dangerously simple to enhance the functionality of Office. Apps for Office allow you to enhance the user experience for Access, Excel, Outlook, PowerPoint, Project and Word, most likely using your existing skills.
Starting with a brief discussion surrounding the road-map for the various types of Office apps, this talk will focus primarily on Mail apps and how you can use them to provide very valuable enhancements to the message and appointment (reading and composing) experiences.
You will learn about what if takes to develop a Mail app (a real app, currently under development will be shown), what the infrastructure looks like to deploy a mail app, what the licensing process looks like and how easy they are to monetize.
After the discussion, you will likely be beaming with ideas and be rushing home to begin building your very own App for Office.
SPSNYC 2014 - Authentication and AuthorizationDan Usher
Looking to implement SharePoint? Thinking about where your user's identity will come from? Concerned about how you need to secure your system and make it accessible from the outside world? Then this session is for you...
SPSNL 2011 SharePoint 2010 WCM challenges made easyMavention
Building Internet-facing on the SharePoint platform is different than building portal solutions. Although in both cases you’re working on the SharePoint platform, building Internet-facing websites introduces a number of challenges. In this presentation I want to show you what those challenges are and how you can deal with them.
Apps for Office introduces a new programming model that is so flexible, you may not believe it unless you see it with your own eyes. You might say it is dangerously simple to enhance the functionality of Office. Apps for Office allow you to enhance the user experience for Access, Excel, Outlook, PowerPoint, Project and Word, most likely using your existing skills.
Starting with a brief discussion surrounding the road-map for the various types of Office apps, this talk will focus primarily on Mail apps and how you can use them to provide very valuable enhancements to the message and appointment (reading and composing) experiences.
You will learn about what if takes to develop a Mail app (a real app, currently under development will be shown), what the infrastructure looks like to deploy a mail app, what the licensing process looks like and how easy they are to monetize.
After the discussion, you will likely be beaming with ideas and be rushing home to begin building your very own App for Office.
Information and Records Management in SharePoint (SharePoint Saturday 2014)Randy Perkins-Smart
Documents, documents and more documents. Most of us work in organisations that rely on documentation. But do we manage them? This interactive session aims to answer key Information and Records Management (IRM) questions related to SharePoint:
• What is IRM?
• Why is IRM important?
• How can SharePoint help with IRM?
• What other Microsoft technologies can help with your IRM strategy?
• How free tools can help with IRM?
• What third party tools are out there to help with IRM?
• The true cost of IRM?
Technologies covered:
• SharePoint 2013
• SharePoint Online
• Exchange 2013
• Exchange Online
• PowerShell
• OneDrive for Business
This presentation was given by Marianne van Wanrooij of Connected Solutions as part of the Sparked Toolkit Session: SharePoint Nightmares.
It discusses her SharePoint Nightmare and her solution.
SharePoint and OneDrive for Business in EducationDaniel Anderson
SharePoint and OneDrive for Business offer some overwhelming benefits for schools. This is the slide deck of a presentation that myself and Loryan Strant (Office 365 MVP) gave for the Microsoft Education Tech Series.
This SharePoint Power User training is designed for individuals who need to learn the fundamentals of managing SharePoint sites. Is your organization using (or thinking about) SharePoint? SharePoint Power User Course will equip you to know how to be more productive and work more efficiently in SharePoint. After an introduction to SharePoint 2013, you will learn many practical tools, from site creation and deletion to creating and managing lists and libraries.
Building an online catalogue with SharePoint 2013James Milne
SharePoint 2013 provides a number of enhancements in the areas of content management, keywords and taxonomies. In this session, we will explore how we can create an online catalogue and use term sets to guide your navigation through your content. This technique will allow you to create catalogues or knowledge base within a single site that aggregate content from across your farm.
James Milne - Document and Record ManagementJames Milne
SharePoint provides a solid document and record management platform and with the release of SharePoint 2013, we now have the capability to provide power users with the ability to perform and manage their own eDiscovery searches.
Introduction and What’s new in SharePoint 2013MJ Ferdous
What is SharePoint?
Why SharePoint can be used for?
Types of SharePoint edition
SharePoint 2013 Overview
What do you think about new version?
SharePoint 2013 Three-tier farm configuration
Capabilities and Features in SharePoint 2013
Market Overview
SharePoint 2013 training opportunity
Common Questions by Dev/IT Pro
SharePoint 2013 Document Management Out of the BoxEd Musters
My presentation of SharePoint 2013 Document Management Out of the Box. Many principles can be applied to SharePoint Online (Office 365), SharePoint 2013, SharePoint 2010, and even SharePoint 2007. Illustrated a case study at Deeley Harley-Davidson of Canada.
What new?
HTML based Master Pages
Enhancements and alignment with mobility
Social and collaboration
SkyDrive Integration
Workflow alignment with Azure Cloud
Important new application services
Cloud App model
IBM Connect 2014 - BPD406: Ignite your IBM SmartCloud for Social Business Int...IBM Connections Developers
BPD406 : Ignite your IBM SmartCloud for Social Business Integration
Paul Bastide, IBM
Customers ask for it; developers deliver it. It is the IBM SmartCloud for Social Business – IBM’s social features in the Cloud. This session teaches developers how to develop an integration from requesting a trial, to setting up the IBM Social Business Toolkit SDK, testing the integration, prototyping an integration, and building an integration which delivers value to the customer.
Sun, 26/Jan 04:15 PM – 05:15 PM
Information and Records Management in SharePoint (SharePoint Saturday 2014)Randy Perkins-Smart
Documents, documents and more documents. Most of us work in organisations that rely on documentation. But do we manage them? This interactive session aims to answer key Information and Records Management (IRM) questions related to SharePoint:
• What is IRM?
• Why is IRM important?
• How can SharePoint help with IRM?
• What other Microsoft technologies can help with your IRM strategy?
• How free tools can help with IRM?
• What third party tools are out there to help with IRM?
• The true cost of IRM?
Technologies covered:
• SharePoint 2013
• SharePoint Online
• Exchange 2013
• Exchange Online
• PowerShell
• OneDrive for Business
This presentation was given by Marianne van Wanrooij of Connected Solutions as part of the Sparked Toolkit Session: SharePoint Nightmares.
It discusses her SharePoint Nightmare and her solution.
SharePoint and OneDrive for Business in EducationDaniel Anderson
SharePoint and OneDrive for Business offer some overwhelming benefits for schools. This is the slide deck of a presentation that myself and Loryan Strant (Office 365 MVP) gave for the Microsoft Education Tech Series.
This SharePoint Power User training is designed for individuals who need to learn the fundamentals of managing SharePoint sites. Is your organization using (or thinking about) SharePoint? SharePoint Power User Course will equip you to know how to be more productive and work more efficiently in SharePoint. After an introduction to SharePoint 2013, you will learn many practical tools, from site creation and deletion to creating and managing lists and libraries.
Building an online catalogue with SharePoint 2013James Milne
SharePoint 2013 provides a number of enhancements in the areas of content management, keywords and taxonomies. In this session, we will explore how we can create an online catalogue and use term sets to guide your navigation through your content. This technique will allow you to create catalogues or knowledge base within a single site that aggregate content from across your farm.
James Milne - Document and Record ManagementJames Milne
SharePoint provides a solid document and record management platform and with the release of SharePoint 2013, we now have the capability to provide power users with the ability to perform and manage their own eDiscovery searches.
Introduction and What’s new in SharePoint 2013MJ Ferdous
What is SharePoint?
Why SharePoint can be used for?
Types of SharePoint edition
SharePoint 2013 Overview
What do you think about new version?
SharePoint 2013 Three-tier farm configuration
Capabilities and Features in SharePoint 2013
Market Overview
SharePoint 2013 training opportunity
Common Questions by Dev/IT Pro
SharePoint 2013 Document Management Out of the BoxEd Musters
My presentation of SharePoint 2013 Document Management Out of the Box. Many principles can be applied to SharePoint Online (Office 365), SharePoint 2013, SharePoint 2010, and even SharePoint 2007. Illustrated a case study at Deeley Harley-Davidson of Canada.
What new?
HTML based Master Pages
Enhancements and alignment with mobility
Social and collaboration
SkyDrive Integration
Workflow alignment with Azure Cloud
Important new application services
Cloud App model
IBM Connect 2014 - BPD406: Ignite your IBM SmartCloud for Social Business Int...IBM Connections Developers
BPD406 : Ignite your IBM SmartCloud for Social Business Integration
Paul Bastide, IBM
Customers ask for it; developers deliver it. It is the IBM SmartCloud for Social Business – IBM’s social features in the Cloud. This session teaches developers how to develop an integration from requesting a trial, to setting up the IBM Social Business Toolkit SDK, testing the integration, prototyping an integration, and building an integration which delivers value to the customer.
Sun, 26/Jan 04:15 PM – 05:15 PM
SPS London 2019 Enabling External Sharing in Office 365, SharePoint and OneDriveChirag Patel
By default, Office 365 is turned for external sharing. However, without any planning and considerations some organisations turn this off and plan for later, but businesses can't wait after all collaboration is internal and external! There are plethora of settings and services to allow external sharing to your customers, partners and suppliers. With recent improvements in external sharing, this demo based session will cover the ins and outs for successful implementation of external sharing in Office 365.
Governance in the Modern Workplace: SharePoint, OneDrive, Groups, Teams, Flow...Toni Frankola
The number of services end-users have under their fingertips in Office 365 has been dramatically growing, and there are just a minimum number of hurdles stopping end-users to go completely wild with all these options.
This means the amount of digital data that is being stored in Office 365 and company processes that touch Office 365, has been ever-increasing and organizations and IT professionals are struggling to keep up to govern the data.
In this session, we are going to dig deep in order to discuss best practices for governing such a system, what are some of the typical use cases and scenarios and typical pitfalls with governance. We are going to review what kind of reports and tools are available at our disposal as part of the built-in Office 365 offering, and when to use the programmable approach to automate governance.
Step by Step Guide on SharePoint External Sharing. The presentation explains how to share a site, folder, file with external users. How to configure and manage external sharing and manage external users
A short look on Day's Advanced Collaboration for Communiqué 4 and an outlook what Social Collab for Communiqué 5 will offer. Held by Lars Trieloff at Day's Tech Summit 2008 in Basel.
Introduction to Website Design & Google Sites is a presentation by Komaa Nancy Martha, Founder of the Digital African Library and Web developer at the Glare Group.
She made the presentation in a virtual weekend masterclass titled Designing basic websites using Google Sites and Wordpress.com as part of Excellence Foundation for South Sudan's Personal Development Masterclasses, a youth empowerment aimed at helping individuals enhance their skills and abilities in various professional short courses by boosting their skills to achieve personal and professional growth.
One of the most challenging and trouble-prone aspects of Agile product development is discovering the right product requirements to deliver at the right time, for the right customer, and refining them for delivery. This session will share a commonsense, tested approach for defining and refining backlog items so they are “ready” to get to “done.” Explore how refinement is crucial to smooth Scrum flow, shared understanding, and healthy product development team.
(Ellen's slides presented at April 2018 Global Scrum Gathering).
Today with the advent of the internet, the world has become a smaller place. Any kind of information is easily available and at our fingertips. The world of the internet is amazing and it continues to transform our lives, the way we communicate, the way we receive and share information and live a quality life.
Today many people are spending most of their time over the internet, it could be either for purchasing products or reading news or watching a movie or using a service etc.
With the amount of time being spent on the internet, business owners and personal brands have realized the importance of being online and have started moving their businesses and services online.
Living in the digital world, having a website is very crucial for any business. If a business does not have a website, it is missing several business opportunities and potential customers.
A business website helps in accomplishing a number of digital marketing strategies that can help a business grow. Web advertising has a wide reach and is one of the most effective forms of advertising.
Considering how easy it is to create a website and how many themes and options there are out there, every business and/or personal brand should have one. A website helps market a business online and helps build credibility.
There are several reasons why a website is important for your business, which is why we present this free weekend masterclass on building free sites on Google and WordPress.
Learn from the experts at Netwoven on how to define your cloud strategy for SharePoint.
Key Takeaways:
- Develop your cloud migration strategy for SharePoint Online
- How to prepare for your migration
- Design your SharePoint Online Information Architecture
- Avoiding common errors while moving content and users to the cloud
- How to develop a successful change management plan
- What tools do you need for successful migrations? What are the trade-offs?
- The hard part – best practices for defining the migration logic for your organization
- Testing strategies for ensuring complete data migration
Improving Productivity with SharePoint 2013 and GamificationChristian Buckley
An overview of some key productivity enhancements in SharePoint 2013, with guidance on how gamification improves productivity -- and how SharePoint might be used as a gamification platform. Presented with Jussi Mori, Sr. SharePoint Consultant at Peaches Industries.
Everything you ever wanted to know about external sharing in Microsoft 365 - ...Chirag Patel
Delivered conference sessions at Microsoft 365 Friday California and at Collabdays Birmingham.
By default, Microsoft 365 is turned for external sharing. We will explore how you can plan to control for enabling and managing external sharing effectively. We will configure variety of settings and services to allow external sharing for your staff and your customers, partners and suppliers. With recent improvements in external sharing, this demo based session will cover the ins and outs for successful implementation of external sharing in Microsoft 365.
So SharePoint won our hearts and our data is now all over its nested sites, lists and folders. Our user base has gradually grown. Permissions have been created and deleted and inheritance broken by us and others. The permission landscape is patchy, neglected and little understood. Our data security is sitting on thin ice.
With all the recent news about data breaches and information leakage outside the corporate firewalls, as IT administrators and security professionals, it is our job to understand
What our users in SharePoint have access to
What areas of our SharePoint site are more sensitive than others. Where are the unique permissions?
What permissions have been misassigned.
What permissions have others been assigning? Are we ok with them?
Ultimately we try to answer the question: Do users have access to content they are not supposed to have access to?
Join me in this Webinar to explore and tackle how we ought to audit SharePoint permissions and come up with a coherent ongoing strategy to safeguard your company's data.
Similar to Sharing Nicely with Others - External Sharing in SharePoint Online (20)
Securing your Kubernetes cluster_ a step-by-step guide to success !KatiaHIMEUR1
Today, after several years of existence, an extremely active community and an ultra-dynamic ecosystem, Kubernetes has established itself as the de facto standard in container orchestration. Thanks to a wide range of managed services, it has never been so easy to set up a ready-to-use Kubernetes cluster.
However, this ease of use means that the subject of security in Kubernetes is often left for later, or even neglected. This exposes companies to significant risks.
In this talk, I'll show you step-by-step how to secure your Kubernetes cluster for greater peace of mind and reliability.
GraphRAG is All You need? LLM & Knowledge GraphGuy Korland
Guy Korland, CEO and Co-founder of FalkorDB, will review two articles on the integration of language models with knowledge graphs.
1. Unifying Large Language Models and Knowledge Graphs: A Roadmap.
https://arxiv.org/abs/2306.08302
2. Microsoft Research's GraphRAG paper and a review paper on various uses of knowledge graphs:
https://www.microsoft.com/en-us/research/blog/graphrag-unlocking-llm-discovery-on-narrative-private-data/
JMeter webinar - integration with InfluxDB and GrafanaRTTS
Watch this recorded webinar about real-time monitoring of application performance. See how to integrate Apache JMeter, the open-source leader in performance testing, with InfluxDB, the open-source time-series database, and Grafana, the open-source analytics and visualization application.
In this webinar, we will review the benefits of leveraging InfluxDB and Grafana when executing load tests and demonstrate how these tools are used to visualize performance metrics.
Length: 30 minutes
Session Overview
-------------------------------------------
During this webinar, we will cover the following topics while demonstrating the integrations of JMeter, InfluxDB and Grafana:
- What out-of-the-box solutions are available for real-time monitoring JMeter tests?
- What are the benefits of integrating InfluxDB and Grafana into the load testing stack?
- Which features are provided by Grafana?
- Demonstration of InfluxDB and Grafana using a practice web application
To view the webinar recording, go to:
https://www.rttsweb.com/jmeter-integration-webinar
Builder.ai Founder Sachin Dev Duggal's Strategic Approach to Create an Innova...Ramesh Iyer
In today's fast-changing business world, Companies that adapt and embrace new ideas often need help to keep up with the competition. However, fostering a culture of innovation takes much work. It takes vision, leadership and willingness to take risks in the right proportion. Sachin Dev Duggal, co-founder of Builder.ai, has perfected the art of this balance, creating a company culture where creativity and growth are nurtured at each stage.
Slack (or Teams) Automation for Bonterra Impact Management (fka Social Soluti...Jeffrey Haguewood
Sidekick Solutions uses Bonterra Impact Management (fka Social Solutions Apricot) and automation solutions to integrate data for business workflows.
We believe integration and automation are essential to user experience and the promise of efficient work through technology. Automation is the critical ingredient to realizing that full vision. We develop integration products and services for Bonterra Case Management software to support the deployment of automations for a variety of use cases.
This video focuses on the notifications, alerts, and approval requests using Slack for Bonterra Impact Management. The solutions covered in this webinar can also be deployed for Microsoft Teams.
Interested in deploying notification automations for Bonterra Impact Management? Contact us at sales@sidekicksolutionsllc.com to discuss next steps.
Kubernetes & AI - Beauty and the Beast !?! @KCD Istanbul 2024Tobias Schneck
As AI technology is pushing into IT I was wondering myself, as an “infrastructure container kubernetes guy”, how get this fancy AI technology get managed from an infrastructure operational view? Is it possible to apply our lovely cloud native principals as well? What benefit’s both technologies could bring to each other?
Let me take this questions and provide you a short journey through existing deployment models and use cases for AI software. On practical examples, we discuss what cloud/on-premise strategy we may need for applying it to our own infrastructure to get it to work from an enterprise perspective. I want to give an overview about infrastructure requirements and technologies, what could be beneficial or limiting your AI use cases in an enterprise environment. An interactive Demo will give you some insides, what approaches I got already working for real.
Encryption in Microsoft 365 - ExpertsLive Netherlands 2024Albert Hoitingh
In this session I delve into the encryption technology used in Microsoft 365 and Microsoft Purview. Including the concepts of Customer Key and Double Key Encryption.
Neuro-symbolic is not enough, we need neuro-*semantic*Frank van Harmelen
Neuro-symbolic (NeSy) AI is on the rise. However, simply machine learning on just any symbolic structure is not sufficient to really harvest the gains of NeSy. These will only be gained when the symbolic structures have an actual semantics. I give an operational definition of semantics as “predictable inference”.
All of this illustrated with link prediction over knowledge graphs, but the argument is general.
Smart TV Buyer Insights Survey 2024 by 91mobiles.pdf91mobiles
91mobiles recently conducted a Smart TV Buyer Insights Survey in which we asked over 3,000 respondents about the TV they own, aspects they look at on a new TV, and their TV buying preferences.
Accelerate your Kubernetes clusters with Varnish CachingThijs Feryn
A presentation about the usage and availability of Varnish on Kubernetes. This talk explores the capabilities of Varnish caching and shows how to use the Varnish Helm chart to deploy it to Kubernetes.
This presentation was delivered at K8SUG Singapore. See https://feryn.eu/presentations/accelerate-your-kubernetes-clusters-with-varnish-caching-k8sug-singapore-28-2024 for more details.
Elevating Tactical DDD Patterns Through Object CalisthenicsDorra BARTAGUIZ
After immersing yourself in the blue book and its red counterpart, attending DDD-focused conferences, and applying tactical patterns, you're left with a crucial question: How do I ensure my design is effective? Tactical patterns within Domain-Driven Design (DDD) serve as guiding principles for creating clear and manageable domain models. However, achieving success with these patterns requires additional guidance. Interestingly, we've observed that a set of constraints initially designed for training purposes remarkably aligns with effective pattern implementation, offering a more ‘mechanical’ approach. Let's explore together how Object Calisthenics can elevate the design of your tactical DDD patterns, offering concrete help for those venturing into DDD for the first time!
UiPath Test Automation using UiPath Test Suite series, part 4DianaGray10
Welcome to UiPath Test Automation using UiPath Test Suite series part 4. In this session, we will cover Test Manager overview along with SAP heatmap.
The UiPath Test Manager overview with SAP heatmap webinar offers a concise yet comprehensive exploration of the role of a Test Manager within SAP environments, coupled with the utilization of heatmaps for effective testing strategies.
Participants will gain insights into the responsibilities, challenges, and best practices associated with test management in SAP projects. Additionally, the webinar delves into the significance of heatmaps as a visual aid for identifying testing priorities, areas of risk, and resource allocation within SAP landscapes. Through this session, attendees can expect to enhance their understanding of test management principles while learning practical approaches to optimize testing processes in SAP environments using heatmap visualization techniques
What will you get from this session?
1. Insights into SAP testing best practices
2. Heatmap utilization for testing
3. Optimization of testing processes
4. Demo
Topics covered:
Execution from the test manager
Orchestrator execution result
Defect reporting
SAP heatmap example with demo
Speaker:
Deepak Rai, Automation Practice Lead, Boundaryless Group and UiPath MVP
FIDO Alliance Osaka Seminar: Passkeys at Amazon.pdf
Sharing Nicely with Others - External Sharing in SharePoint Online
1. Achieve
Transformational
Results
XGILITY
www.xgility.com
Sharing Nicely
With Others
External Sharing in SharePoint Online
Request Site Sharing:
SMO-ExternalSharing@xgility.com
2. Achieve
Transformational
Results
XGILITY
www.xgility.com
Housekeeping…
• Download EventBoard Mobile and remember to fill out session evaluations…
• Phasers set to stun, mobile devices set to silent…
• You must be present to win at the wrap-up…
App.spsdc.org
4. Achieve
Transformational
Results
XGILITY
www.xgility.com
Join us at #SharePint sponsored by K2 at World of Beer of
Reston in the Towncenter just across the bridge
Why? To network with fellow SharePoint professionals
What? SharePint!!!
When? 6:00 PM
Where?
World of Beer Reston
1888 Explorer Street
Reston, VA 20190
Thanks to?
K2!
5. Achieve
Transformational
Results
XGILITY
www.xgility.com
Customer Focus Technology Focus Core Values We Are Hiring
Federal
Associations
GovCon
Professional Services
Mid-Atlantic
SharePoint
Office 365
Azure
.NET
Business Intelligence
Passionate
Transformational
Humility
Experts
Knowledge Sharing
Growth
SharePoint Farm Admin
Collaboration Specialist
6. Achieve
Transformational
Results
XGILITY
www.xgility.com
Agenda
• Speaker bios
• What is an external user?
• What external users can do
• Videos: The “old way” and the “new way”
• Turn sharing on and off
• Manage external users
• How to share content
• Preparing for External Sharing
• External sharing best practices
• External sharing in Yammer
8. Achieve
Transformational
Results
XGILITY
www.xgility.com
What Is An External User?
An external user is a
person who has been
granted access to your
SharePoint Online site,
but is not a licensed user
within your organization.
Organization
Site
Site Site Site
Author Vendor Collaboration
Partner
Source: https://support.office.com/en-us/article/Manage-external-sharing-for-your-SharePoint-Online-environment-c8a462eb-0723-4b0b-8d0a-70feafe4be85
9. Achieve
Transformational
Results
XGILITY
www.xgility.com
What Is An External User?
External users are users
who are not employees,
contractors, or onsite
agents for you or your
affiliates.
Organization
Site
Site Site Site
Author Vendor Collaboration
Partner
Source: https://support.office.com/en-us/article/Manage-external-sharing-for-your-SharePoint-Online-environment-c8a462eb-0723-4b0b-8d0a-70feafe4be85
10. Achieve
Transformational
Results
XGILITY
www.xgility.com
What External Users Can Do
Inherit Office
365 features
Based on the
permission level
that they are
assigned
Will be able to
see all types of
content
Can use Office
Web Apps
Source: http://www.slideshare.net/marwan.tarek/share-pointonline-external-users-slideshare
11. Achieve
Transformational
Results
Edit
Own
Profile
Aggregate
Tasks
XGILITY
www.xgility.com
What External Users Can’t Do
Source: http://www.slideshare.net/marwan.tarek/share-pointonline-external-users-slideshare
Personal Sites
(No OneDrive)
Change
Own
Photo
Company
News
Feed
be a Site Collection
Administrator Search Everything
12. Achieve
Transformational
Results
XGILITY
www.xgility.com
What External Users Can’t Do
Source: http://www.slideshare.net/marwan.tarek/share-pointonline-external-users-slideshare
Access Site
Mailboxes
Access PowerBI
features -
Power View,
Power Pivot,
Quick Explore,
Use eDiscovery or Timeline Slicer.
15. Achieve
Transformational
Results
XGILITY
www.xgility.com
Turn Sharing On And Off
Tenant Level Site Collection Level
SC
Site Site Site
SC
Site Site Site
SC
Site Site Site
SC
Site Site Site
Both of these require Tenant Admin Permissions
20. Achieve
Transformational
Results
XGILITY
www.xgility.com
How to Manage External Users
Important Issues
• There is no global way to see a list of all the sites to which an external user
has access. You need to go to the individual sites to determine whether a
specific user has access to it.
• There is also no global way to see a list of all documents that have been
shared externally.
21. Achieve
Transformational
Results
XGILITY
www.xgility.com
How to Manage External Users
Tenant Admin Video Demonstration
Identify External Users and Delete
23. Achieve
Transformational
Results
XGILITY
www.xgility.com
How to Manage External Users
Site Owner Video Demonstration
View | Withdraw |Resend Invitations
25. Achieve
Transformational
Results
XGILITY
www.xgility.com
How to Share Content
Share a Site Send a Link
to a Document
Share a Document
26. Achieve
Transformational
Results
XGILITY
www.xgility.com
How to Share Content
• Sends user an invitation via email
• Requires user to authenticate using
Share a Site Send a Link
to a Document
Share a Document
• Existing O365 account
• Microsoft Account
(Hotmail, Live.com, outlook.com, Xbox Live)
• User is added to a SharePoint Security Group
27. Achieve
Transformational
Results
XGILITY
www.xgility.com
How to Share Content
• Sends user an invitation via email
• Requires user to authenticate using
Share a Document Send a Link
to a Document
Share a Document
• Existing O365 account
• Microsoft Account
(Hotmail, Live.com, outlook.com, Xbox Live)
• User is added to a SharePoint Security Group
28. • Sends user a link to the document.
• Can create separate links for edit permissions and read only.
• User can forward link to others.
Achieve
Transformational
Results
XGILITY
www.xgility.com
How to Share Content
Send a Link
to a Document
Send a Link
to a Document
Share a Document
29. Achieve
Transformational
Results
XGILITY
www.xgility.com
How to Share Content
Send a Link
to a Document
Share a Document
Demonstration
Share a Site | Share a Doc | Link to a Doc
30. Achieve
Transformational
Results
XGILITY
www.xgility.com
Preparing for External Sharing
• Evaluate current external sharing practices.
• Evaluate current business practices that could benefit
from external sharing.
• Develop sharing solutions that meet both security
requirements and collaboration needs on a case-by-case
basis.
31. Enable sharing at tenant level and/or site collection level?
Share entire site or just a document?
Achieve
Transformational
Results
XGILITY
www.xgility.com
Preparing for External Sharing
Who
Where
How
Which users (owners or members)
can externally share?
Allow anonymous access or require authentication?
32. Achieve
Transformational
Results
XGILITY
www.xgility.com
External Sharing Best Practices - Tips
• Follow the Principle of least privilege
• Be sure you know the identity of external users before you invite them to
your site.
• Create separate permission group(s) for just external users
33. Achieve
Transformational
Results
XGILITY
www.xgility.com
External Sharing Best Practices - Tips
• Create separate permission group(s) for just external users
• Create separate site collection for external sharing
• Create a sub-site of your Team site that has unique permissions, and then
share only that sub-site with external users.
• Do not use guest links to share documents that are sensitive
34. Achieve
Transformational
Results
XGILITY
www.xgility.com
External Sharing in Yammer
Myth: Yammer is only for collaboration within your organization.
Fact: Yammer has many options to include people outside your organization.
37. Achieve
Transformational
Results
XGILITY
www.xgility.com
External Sharing in Yammer
Options for collaborating externally on the Home network
• Add guests to your Home network if you are comfortable with external users being part of
your organization's social network. To do so, select Admin->User Management->Invite
Guests. These users can have email addresses from any domain, but their domain will not be
added to the list of authorized domains. You can review a list of invited guests at any time on
the Invite Guests page. Note: only Yammer admins may invite guests to the Home network.
• External sharing is configurable for administrators. Go to Admin -> Network ->
Configuration. Unchecking this feature means that the Email a File or Email a Note options
are disabled for all users. Note: this feature is only available in Yammer Enterprise plans.
38. Achieve
Transformational
Results
XGILITY
www.xgility.com
External Sharing in Yammer
Collaborating on an External network
External networks are used to enable collaboration between members of the Home Network
and external parties outside of the organization (e.g., customers, suppliers, partners).
Think of this as similar to creating a separate site collection for external sharing in SharePoint.
External users do not see any activity on the Home network.
39. Achieve
Transformational
Results
XGILITY
www.xgility.com
External Sharing in Yammer
Options for Collaborating on an External network
• Decide who can create and join External Networks. In Admin->External Networks, admins
can choose whether all users or only admins can create External networks. You can also
require Admin approval for members of your Home Network to join other External networks.
• View External Networks by selecting Networks->Browse External networks. This option can
be disabled in Admin->External Networks.
• Configure your External Network. In each external network, you can decide whether
members or only admins can invite new users in Admin->Configuration. You can also choose
to add domains whose users do not require invites to join (for example, your company or a
partner company).
40. Achieve
Transformational
Results
XGILITY
www.xgility.com
Questions?
• Dean Virag, dvirag@xgility.com
• David Snyder, dsnyder@xgility.com
Editor's Notes
Dean: I moved Yammer to the end (and moved slides as well) - David
When you share a site with external users, you send them an invitation that they can use to log in to your site. You can send this invitation to any email address. When the recipient accepts the invitation, they log in using either a Microsoft account or an Office 365 user ID. When you share a site, you can select the type of permissions you want that person to have on the site.
David talk about Scenarios at ASCD.
Essentially, an external user is anyone accessing the site or its content who is not an Active User in the Office 365 Admin module.
You need to be a Tenant Administrator to Turn External Sharing on and off at the Tenant level. I have a recording that demonstrates this process.
You need to be a Tenant Administrator to Turn External Sharing on and off at the Site Collection level. I have a recording that demonstrates this process.
You need to be a Tenant Administrator to Turn External Sharing on and off at the Site Collection level. I have a recording that demonstrates this process.
How you Share content depends on what you are sharing. You can share an entire site or just a single document.
Share a Document Note: If you don’t select the Require sign-in check box, the email will contain an anonymous guest link to the document. Anonymous guest links could potentially be forwarded or shared with other people, who might also be able to view or edit the content without signing in.
Who alone: if no external sharing is allowed anywhere across the tenant.
Where alone: every site collection (or none)
How: only authentication (sites/docs) or anon (docs)
Discuss how Yammer is increasingly integrated with SharePoint and other Office 365 apps. You can use the Yammer App Part to embed Yammer group feeds into team sites. Some users can already add Yammer comments inside Office Online documents which live in SharePoint sites, and have the comments appear in a Yammer group feed.
Why are we talking about Yammer? Yammer is increasingly integrated with Office 365 and therefore Sharepoint. The three steps: Yammer App (discuss groups), Yammer in the Office 365 ribbon. Yammer Office Web Apps Integration.
Document conversations "ready" in Yammer. Replacing social features/tags and notes in SP. Comment on document in SP doc library right in Yammer and post in the appropriate group (for your team).
The "Home" network is Yammer's way of describing the default network which limits access to users with emails in the company's domain. This is the defining characteristic of Yammer and its differentiator from Facebook et al. However, Yammer has opted to allow admins to invite "guests".
David will show demo of external network (DemoANA or new one)