¥ SPECTRUM updates – what you need to know ¥ Tips to understanding how the standards apply to you ¥ The future of SPECTRUM standards ¥ Q&A Kevin Gosling, Chief Executive, Collections Trust

2. SPECTRUM Compliance

3. Procedures
• Pre-entry
• Object entry
• Loans in
• Acquisition
• Inventory control
• Location and
movement control
• Transport
• Cataloguing
• Object condition
• checking and
technical assessment
• Conservation and
• collections care
• Risk management
• Insurance and
indemnity
management

4. Procedures
• Valuation control
• Audit
• Rights management
• Use of collections
• Object exit
• Loans out
• Loss and damage
• Deaccession and
disposal
• Retrospective
documentation

5. Scope and presentation
• How do we clarify the scope of SPECTRUM and
its different elements?
• What is mandatory; what is it guidance?
• What should/should not be in SPECTRUM?
• How does SPECTRUM relate to other
standards?
• Can we change the presentation to make
SPECTRUM more user-friendly?

6. Digital asset management
• How should SPECTRUM 5.0 take into account
digital asset management?
• Should we bring back the Reproduction
procedure?
• What useful things from SPECTRUM DAM can
be brought into the main standard?
• How can we improve the Rights management
procedure?

7. Use of collections
• Is it a procedure? If not what is it?
• Are there scenarios for the use of collections
that are not covered by SPECTRUM?
• Should it be split into more than one (as before),
Reproduction, and Exhibitions and displays?
• How do we capture information and text created
when using collections, and link back to
collections records?

8. Collections review
• Should there be a new procedure for this
activity?
• How can we integrate existing good practice in
non-SPECTRUM resources such as Reviewing
Significance, Revisiting Collections?

9. Retrospective documentation
• Is this a procedure?
• How can we help museums get ‘quick wins’ at
collections level?
• What is missing from the guidance?

10. SPECTRUM 5.0 timetable
• June – July: Working group online meetings
• September: Draft SPECTRUM 5.0 circulated
• October – November: Consultation on the draft
• March 2017: Publication of SPECTRUM 5.0
• 2017-18: Outreach activity to explain changes
• 2017-19: Transitional period for SPECTRUM
Compliant systems