Digital Preservation Discussion Group
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Gayle Silverman, Continuing Education, Axiell (Chicago)
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Digital Preservation Discussion Group
- 1. Axiell East Coast Roadshow 2018 Digital Preservation Discussion Group Gayle Silverman, Continuing Education
- 2. Why We’re Talking About Digital Preservation ● Learn more about digital preservation policies in the Axiell community ● Discuss the scope of digital preservation requirements for EMu and Mimsy XG users ● Find out what Axiell might be able to do to help ● Understand if people are looking for additional guidance
- 3. What Digital Material is Being Managed? • Collection images • Object photos • Conservation images • Publication images • Scanned documents • Loan agreements • Facilities reports • Born digital • Audio, video • Marketing materials
- 4. Who Has A Organizational Digital Preservation Policy?
- 5. What Does Digital Preservation Mean To Your Organization? ● What preservation processes do you have in place? • IT backups • Retention policies • File formats • File integrity audits
- 6. Axiell’s Observations about Digital Preservation
- 7. Some Stuff We Think We Know ● People know they need to do something, but not sure what ● Best practice and community practice often conflict ● Preservation takes time & resources ● Archives seem better prepared ● Preservation seen as an “IT problem” ● Vocabulary we use around preservation isn’t always clear ● Sites more used to preserving physical material ● Backups potentially offer false security
- 8. What Are the Risks if We Don’t Plan? • Problem realized after a loss • Accreditation / funding bodies don’t recognize organizations • Born digital materials become unrecoverable • Expensive reshoots / rescans • File formats become unreadable (Photo CDs)
- 9. What Are Our Options ● On-site solutions • Scale up very well (cost per GB), difficult to scale down (few TB) ● Cloud storage • Long term availability / cost • Internet pipeline speed vs. rate of acquisition • In contrast to recent trends to cloud
- 10. Things to Consider ● Integration with Collections Management System ● Priorities can be defined as “tiers” ● Different materials will be preserved in different ways ● Why you’re preserving something may change how its preserved ● Set institution policies up-front ● Digital preservation policy “wizard” ● Automated checks of fixity / checksum / formats ● Integrity of the assets ● Formats & longevity • Email alerts when action is required, policies need review
- 11. challenges? problems? questions to the floor? Open Discussion
Editor's Notes
- Who has one How did you establish it Who contributed
- If so, who contributed? IT only? Collections Reps
- Preservation seen as an IT problem Why Archives Know More: Digital Preservation policies part of accreditation More born digital material More able to control archival formats Confused vocabulary between IT and end-users (irn, mediakey, Multimedia/Media record) Backups potentially offer false security Assets can degrade spontaneously; through human error; on access / copy Any errors must be detected within backup retention window
- Do you see that as a part of DAMS or as a separate product? Do you see that you will or do have a need for such a product? When do you think your organisation will need to deal with this problem (if at all)?