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C Findlay PASIG NYC 2016
- 1. Keeping authentic and usable systems of digital records: Standards and emerging technologies Cassie Findlay Recordkeeping Roundtable www.rkroundtable.org
- 2. About recordkeeping • What I mean by record / What I mean by system • Examples of rk systems from NSW (see book chapter? Blog post?) • Why the treatment of records as objects has limitations • Complex networks - at different levels: • at the provenance / control level: single, siloed to multi org/jurisdictional to owned and controlled by no-one • within a system – not straightforward hierarchies! • Linking agents to business to ‘record’ with metadata in a time-sensitive way • Preservation activities need to occur on systems at all stages; dividing lines of ‘active’, ‘inactive’ no longer useful (records continuum) • Access, interoperability, migratability part of systems purchase / design
- 3. The recordkeeping - digital preservation nexus • Yes some aspects of keeping digital records requires work on objects • But for recordkeeping this occurs within the management of systems • ISO 15489 – systems defn, control tools & processes • Picture showing how to blend rk and digipres standards???
- 4. Keeping digital records at State Records NSW • Principles • Project methodology • Tools and technologies • Business registration system case study
- 5. Emerging standards and tools • Keeping metadata (semantics): RiC, RDF and graph theory • http://www.ica.org/sites/default/files/RiC-CM-0.1.pdf • Projects of Spain (CNEDA), Sweden, France, E-Ark • Keeping metadata (decentralization): Blockchain
- 6. Thank you • findlay.cassie@gmail.com • @CassPF
Editor's Notes
- Both a review of work I did in Australia and also a bit of nerdy enthusiasm for emerging tech.
- Records are both evidence of business activity and information assets. They can be distinguished from other information assets by their role as evidence in the transaction of business and by their reliance on metadata. Metadata for records is used to indicate and preserve context and apply appropriate rules for managing records. Systems that produce records – Why I take a systems-based approach to digital preservation.
- Two groups I’d like to examine: Networks and decentralisation for how we keep records Ways of keeping info about records and their contexts that are suited to the complexity & contextuality I’ve described Keeping metadata – the semantics: RiC, RDF and graph theory Thibodeau: our concepts should embrace complexity and diversity of records, actors and business and their relationships :) Graph theory: Copes with large quantities, diverse data, multiple things and relationships, sensitive to special cases Relationships between entities are usually explicit in the data models of systems used. Capture them in suitable dbases. Keeping metadata – decentralisation: Blockchain Distributed and decentralized approaches – whether Gillialand’s non-institutional, postnational archives or other - the hype and the potential of the blockchain records can have multiple belongings and interpretations. They can catalyze radical change if manifested in a new context Recognition that databases are not neutral – from the ledgers of colonial powers to the surveillance data of the NSA Notion of communities of trust, not formal organisations keeping records/archives (see work of DocNow, BLM archives, others)