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Spca2014 holme outcomes with governance
This document provides guidance on information and service governance architectures in SharePoint. It recommends defining business needs, technical requirements, and management policies. These should inform the information architecture, including content types and metadata, and the service management architecture comprising farms, web applications, and site collections. The goal is to deliver business outcomes by establishing an architecture that supports information and service isolation, availability, and management according to defined policies.
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Spca2014 holme outcomes with governance
- 1. Delivering Business OutcomeswithInformation and Service Governance
- 2.
- 4. Business Needs TechnicalCapabilities
- 5. Business Needs TechnicalCapabilities
- 6. Business Needs TechnicalCapabilities Supported Information Classes Information Architecture Information Management Policies Information Management Architecture Service Management Policies Service Management Architecture DEFINE DESIGN
- 10. Farm Web App Service App Zone Content DB Site collection Site List / Library [Folder] Item / Document Tenancy
- 11. http://intranet HR Finance Team Vacation Tracking Financial Performance Benefits Marketing Logos Expense Reports Team Team
- 12. People Process Policy Technology
- 14. Many components Togetherdeliver
- 15. Business needs Technicalconsiderations Cost Risk Risk Cost Tech Architecture = (Technical Expertise, Process, Compromise!) Architecture
- 16. Simple, Familiar ExampleEstablishFoundation
- 17. Define business needs Enumerate solution requirements Determine management options
- 18. Farm Web App Content DB Site collection Site List / Library [Folder] Item / Document Policy People Process Guideline
- 19. Farm Web App Content DB Site collection Site List / Library [Folder] Item / Document [Folder] Item / Document Policy People Process Technology Policy
- 20. Define business needs Enumerate solution requirements Determine management options Translate management polices to architecture
- 21. Guidance: Management &Architecture Establish policy Identify scope and control that supports enforcement Measure cost of enforcement vs. risk of non-enforcement: The Two (or More) ROI’s™ Return on Investment Risk of Inaction Risk of Inertia Risk of Inadequate Investment (ROI2)
- 22.
- 23. Geo-distributed performance Geo-distributedavailability
- 24.
- 25. Farm TEAMS ContentDB Site collection Departments Engineering HR Scope(Site) Control
- 26. Farm TEAMS ContentDB Site collection Departments Engineering Marketing Finance HR
- 27. Farm TEAMS ContentDB Site collection Departments Engineering Marketing Finance Site collection HR
- 28. Farm TEAMS ContentDB Site collection Departments Marketing Finance Site collection HR Site collection Engineering
- 29. Farm TEAMS ContentDB Site collection HR Site collection Engineering Site collection Finance Site collection Marketing
- 30. Information Management Controls Service Management Controls Ownership Quotas Administration Sandbox Solutions Audit settings Device Channels Locks Features Search settings Other Controls User & group management DNSnamespace (HSNC) Sitecollection term sets SharePoint Designer restrictions Settings that enable policy-based management and therefore impact architectural decisions
- 31. Guidance: Policies &Settings Consider all possible policies and all available settings You must consider all possible policies and all available settings to make an informed decision about architecture for a particular workload or solution. It is unlikely you will be able to consider all policies and settings, and highly unlikely you will be able to manage to all policies. Do your best, make mistakes, and do better next time. Architecture = (Technical Expertise, Process, Compromise!)
- 32. Information Management Controls Service Management Controls Ownership Quotas Administration Sandbox Solutions Audit settings Device Channels Locks Features Search settings Other Controls User & group management DNSnamespace (HSNC) Sitecollection term sets SharePoint Designer restrictions Settings that enable policy-based management and therefore impact architectural decisions
- 33. Farm TEAMS ContentDB Site collection HR Site collection Engineering Site collection Finance Site collection Marketing
- 34. Guidance: Site Collections In the COLLABORATION workload, separate site collections for each business unit, department, team, function or project support diverse requirements
- 35. Farm TEAMS ContentDB Site collection Function Site collection Business Site collection Department Site collection Project
- 36. Farm TEAMS ContentDB Site collection Work Site collection Each Site collection Unit Site collection Of
- 37. Guidance: Scalability Limits Be aware of limits and boundaries 2010: http://technet.microsoft.com/en-us/library/cc262787.aspx 2013: http://technet.microsoft.com/en-us/library/cc262787(v=office.15).aspx Online: https://support.office.com/en-us/article/SharePoint-Online-software- boundaries-and-limits-8f34ff47-b749-408b-abc0-b605e1f6d498?ui=en-US&rs=en- US&ad=US
- 38. Farm TEAMS ContentDB Site collection Function Site collection Business Site collection Department Site collection Project Farm TEAMS Content DB Site collection Top Business Project Department Function
- 39. Challenge Addressed By Navigation Custom or 2013 Managed Navigation Content Types 2010 ContentType Hub Metadata 2010Term Store ContentRoll-Ups 2013 Analytics and Content by Search Content Publication 2013Content by Search Administration PowerShell, Third-Party Tools
- 40. Guidance: Address theChallenges of a Distributed Architecture Challenges start with your second site collection Determine how to solve them early in your implementation
- 41. Farm TEAMS ContentDB Site collection Function Site collection Business Site collection Department Site collection Project
- 42. SharePoint 2013Farm INTRANET PEOPLE APPS <LOB> TEAMS TEAMS* EXTRANET O365 Farm Critical Farm 2010Farm LOB Farm SharePoint 2013 Clean Service Farm PROFILE SEARCH BCS METADATA DEV DevFarm BRANCH RemoteFarm
- 43. http://intranet HR Finance Team Vacation Tracking Financial Performance Benefits Marketing Logos Expense Reports Team Team
- 44. Farm TEAMS ContentDB Site collection Function Site collection Business Site collection Department Site collection Project
- 45. Guidance: Content Databases Architect content databases based on STORAGE MANAGENT considerations: •Database size •Database management (backup, replication, etc.) •Performance (SQL instance) •Update (downtime during patching)
- 46. Farm TEAMS Sitecollection HR Site collection Engineering Site collection Finance Site collection Marketing Content DB Content DB Content DB
- 47. Information Management Controls Service Management Controls Backup and Restore SLAs Redundancy:mirroring, AlwaysOn Performance (SQLresources) Update Availability
- 48. Farm TEAMS ContentDB Site collection HR Site collection Engineering Site collection Finance Site collection Marketing
- 49. Information Management Controls Service Management Controls Service Application Connections
- 50. Farm TEAMS Sitecollection Engineering Site collection Finance Enterprise Metadata EXTRANET ExtranetMetadata Site collection Clients
- 51. Information Management Controls Service Management Controls Service Application Connections DNS Isolation IISApplication Pool Isolation IISServer Assignment
- 52. Farm INTRANET TEAMS EXTRANET PEOPLE INTRANET INTRANET INTRANET TEAMS TEAMS TEAMS PEOPLE PEOPLE PEOPLE EXTRANET EXTRANET EXTRANET
- 53. Information Management Controls Service Management Controls Service Application Connections DNS Isolation IISApplication Pool Isolation IISServer Assignment Portability
- 54. Farm INTRANET PEOPLE TEAMS EXTRANET APPS
- 55. Farm TEAMS ContentDB Site collection HR Site collection Engineering Site collection Finance Site collection Marketing TEAMS* Content DB
- 56. Farm INTRANET PEOPLE APPS <LOB> TEAMS TEAMS* EXTRANET
- 57. Guidance: Web Apps Within scalability limits (10-20 web apps per farm, 5-10 app pools per server), design to policies that are managed at the web app (and IIS site) scope. INTRANET COLLABORATION Gold / Locked Down / Clean Silver Bronze / Wild WildWest / Dirty EXTRANET SOCIAL APPS (all functional business apps) One for eachLINE OF BUSINESS APP Architecture = (Technical Expertise, Process, Compromise!)
- 58. Information Management Controls Service Management Controls Information Isolation Service Isolation Service Application Availability Code Isolation (Customizations) AccessIsolation SLAs
- 59. Farm INTRANET PEOPLE APPS <LOB> TEAMS TEAMS* EXTRANET O365 Farm Critical Farm LOBFarm
- 60. Information Management Controls Service Management Controls Information Isolation Service Isolation Service Application Availability Code Isolation (Customizations) AccessIsolation SLAs(and Easy Chargeback) Update & Upgrade
- 61. SharePoint 2013Farm INTRANET PEOPLE APPS <LOB> TEAMS TEAMS* EXTRANET O365 Farm Critical Farm 2010Farm LOB Farm SharePoint 2013 Clean Service Farm PROFILE SEARCH BCS METADATA
- 62. Information Management Controls Service Management Controls Information Isolation Service Isolation Service Application Availability Code Isolation (Customizations) AccessIsolation SLAs(and Easy Chargeback) Update & Upgrade Licensing & Support Geo-Availability Geo-Performance
- 63. SharePoint 2013Farm INTRANET PEOPLE APPS <LOB> TEAMS TEAMS* EXTRANET O365 Farm Critical Farm 2010Farm LOB Farm SharePoint 2013 Clean Service Farm PROFILE SEARCH BCS METADATA DEV DevFarm BRANCH RemoteFarm
- 64. Guidance: Farms Don’tignore policies that are managed with settings scoped at the farm level. As resources allow, scale out farms. Document riskwhere you determine you can not manage to policies. Dev, Test, Staging, Production Extranet Public facing website Enterprise SharePoint services farm Clean, SharePoint 2013 Search, Metadata, Social (User Profiles, My Sites), BCS Farm(s) for critical workloads Compliant, protected, available Premium farms for premium workloads LOB apps, BI, Project Management Remote locations Architecture = (Technical Expertise, Process, Compromise!)
- 65. Challenge Addressed By Navigation Custom or 2013 Managed Navigation Content Types 2010 ContentType Hub Metadata 2010Term Store ContentRoll-Ups 2013 Analytics and Content by Search Content Publication 2013Content by Search Administration PowerShell, Third-Party Tools Service Management PowerShell, Third-Party Tools Hard Costs Money
- 67. SharePoint 2013Farm INTRANET PEOPLE APPS <LOB> TEAMS TEAMS* EXTRANET O365 Farm Critical Farm 2010Farm LOB Farm SharePoint 2013 Clean Service Farm PROFILE SEARCH BCS METADATA
- 68. Farms for servicemanagement Web applications for security isolation & management Site collections for content and solution management
- 69. One farm, oneweb application, one zone Flat topology with multiple site collections Use Host Named Site Collections (HNSC) Office 365: fewer site collections
- 70. Distributed Topology Farms& web apps Typical on-premise / hybrid Provides rich service portfolio Requires more resources Consolidated Topology One web app, HSNC Office 365 Scalability Alignment with SP Online
- 71. Build SharePoint on-premiselikeOffice 365
- 72.
- 74. Business Needs TechnicalCapabilities Supported Information Classes Information Architecture Information Management Policies Information Management Architecture Service Management Policies Service Management Architecture DEFINE DESIGN
- 77. FOLLOW-UP SLIDES &MATERIALS Q&A AND DISCUSSIONLIVE ONLINE OFFICE HOURS MY ARTICLES & BLOG MY WEBINARS ITUNITY01 dan.holme danholme▪ITUNITY01 http://itunity.com/dan-holme dan.holme@itunity.com