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Small	
  Business	
  Information	
  Pack	
  
YSource	
  (Member	
  of	
  NFO	
  Group)	
  
	
  
	
   	
  
2	
   SMALL	
  BUSINESS	
  INFORMATION	
  PACK	
  
	
  
Confidential	
   ©	
  YSource	
  (New	
  Frontier	
  Operations	
  Group)	
   D-­‐MI-­‐01	
  
Contents	
  
1	
   YSOURCE	
  SUMMARY	
   3	
  
1.1	
   WHO	
  IS	
  YSOURCE?	
   3	
  
1.2	
   OUR	
  BUSINESS	
   4	
  
1.4	
   INDUSTRY	
  HUMAN	
  RESOURCE	
  MANAGEMENT	
  SPENDING	
   5	
  
1.4.1	
   PER	
  HIRE	
  HR	
  SPENDING	
   5	
  
1.4.2	
   ADDITIONAL	
  HR	
  SPENDING	
   6	
  
1.6	
   LEGAL	
  RISKS	
  REQUIREMENTS	
  AND	
  OBLIGATIONS	
   7	
  
1.6.1	
   WORKPLACE	
  HEALTH	
  AND	
  SAFETY	
   7	
  
1.6.2	
   OTHER	
  LEGAL	
  REQUIREMENTS	
   7	
  
2	
   INTERNATIONAL	
  ORGANISATION	
  OF	
  STANDARD	
  (ISO)	
   8	
  
2.1.1	
   CRITICAL	
  ARCHITECTURE	
  FOR	
  PROJECTS	
  &	
  DOCUMENTATION	
   8	
  
2.1.2	
   SPECIFICATIONS	
  FOR	
  INDUSTRY	
   8	
  
3	
   INVESTMENT	
  A	
  YSOURCE	
  PACKAGE	
   9	
  
3.1	
   RESPONSE	
  PACKAGES	
  &	
  VALUE	
  ANALYSIS	
   9	
  
3.2	
   HUMAN	
  RESOURCE	
  MANAGEMENT	
  PACKAGE	
   10	
  
3.3	
   BUSINESS	
  MARKETING	
  PACKAGE	
   11	
  
3.4	
   BUSINESS	
  EDUCATION	
  PACKAGE	
   12	
  
	
  
	
   	
  
3	
   SMALL	
  BUSINESS	
  INFORMATION	
  PACK	
  
	
  
Confidential	
   ©	
  YSource	
  (New	
  Frontier	
  Operations	
  Group)	
   D-­‐MI-­‐01	
  
1 YSource	
  Summary	
  
1.1 Who	
  is	
  YSource?	
  
	
  
YSource	
  is	
  Australia’s	
  first	
  HR	
  independency	
  solution	
  company	
  leading	
  the	
  HRM	
  industry	
  established	
  in	
  
2015,	
  bringing	
  together	
  businesses,	
  non-­‐for-­‐profit	
  organisations,	
  unions,	
  industry	
  partners,	
  education	
  
institutes	
  and	
  government	
  agencies	
  to	
  help	
  deliver	
  enhanced	
  performance,	
  independency	
  and	
  greatly	
  
reduced	
  human	
  liability.	
  	
  Starting	
  from	
  a	
  one-­‐man	
  business	
  in	
  2012,	
  a	
  single	
  vision	
  shared	
  by	
  every	
  person	
  
who	
  has	
  ever	
  had	
  a	
  dream	
  or	
  started	
  a	
  business	
  following	
  the	
  saying,	
  ‘Dream,	
  Believe,	
  Create	
  –	
  Visions	
  Live	
  
Forever’.	
  Due	
  to	
  increasing	
  ethical,	
  legislative	
  and	
  regulatory	
  requirements,	
  the	
  face	
  of	
  business	
  has	
  
changed,	
  leading	
  us	
  to	
  create	
  an	
  organisation	
  where	
  we	
  help	
  get	
  companies	
  running	
  back	
  to	
  their	
  true	
  
purpose.	
  	
  
	
  
We	
  are	
  energetic	
  and	
  inspirational,	
  coming	
  from	
  a	
  diverse	
  range	
  of	
  experienced	
  backgrounds,	
  including	
  
arts,	
  business,	
  accounting,	
  hospitality,	
  tourism,	
  engineering,	
  finance,	
  marketing,	
  health	
  and	
  law.	
  From	
  
small	
  business	
  to	
  corporate,	
  working	
  side-­‐by-­‐side	
  with	
  entrepreneurs,	
  our	
  business	
  brings	
  a	
  unique	
  
combination	
  of	
  knowledge	
  and	
  passion	
  to	
  address	
  new	
  challenges	
  and	
  opportunities	
  that	
  face	
  our	
  local	
  
communities.	
  	
  
	
  
YSource	
  has	
  been	
  set	
  up	
  to	
  answer	
  the	
  ever-­‐changing	
  environment	
  of	
  business,	
  and	
  to	
  help	
  challenge,	
  
develop	
  and	
  lead	
  the	
  next	
  generation	
  of	
  interdisciplinary	
  associates.	
  Thus	
  our	
  organisation	
  is	
  devoted	
  to	
  
the	
  following	
  goals:	
  	
  
	
  
• Creation	
  of	
  human	
  resource	
  management	
  independency,	
  fairness	
  and	
  equality,	
  helping	
  to	
  increase	
  
workplace	
  reputation.	
  
• Allowing	
  companies	
  to	
  express	
  innovative	
  ideas	
  leading	
  to	
  cutting	
  edge	
  development	
  of	
  business	
  
principles,	
  providing	
  independency	
  from	
  economic	
  trends.	
  
• Safeguarding	
  partner	
  companies	
  to	
  ensure	
  objectivity	
  and	
  fairness.	
  A	
  high	
  level	
  of	
  training	
  is	
  
provided	
  to	
  our	
  associates	
  to	
  deliver	
  either	
  specialist	
  or	
  generalist	
  services	
  from	
  small	
  to	
  corporate	
  
organisations.	
  
• Ensure	
  that	
  we	
  understand	
  our	
  client’s	
  industry	
  and	
  their	
  workplaces	
  to	
  deliver	
  cost	
  efficient	
  and	
  
reduced	
  liability	
  within	
  their	
  structure.	
  
	
   	
  
4	
   SMALL	
  BUSINESS	
  INFORMATION	
  PACK	
  
	
  
Confidential	
   ©	
  YSource	
  (New	
  Frontier	
  Operations	
  Group)	
   D-­‐MI-­‐01	
  
1.2 Our	
  Business	
  
	
  
YSource	
  is	
  Australia’s	
  first	
  hybrid	
  HRM	
  internal	
  independency	
  firm,	
  which	
  delivers	
  the	
  best	
  of	
  HR	
  consulting	
  
and	
  outsourcing.	
  This	
  is	
  achieved	
  through	
  the	
  separation	
  and	
  implementation	
  of	
  an	
  organisation’s	
  human	
  
resources	
  department,	
  bringing	
  it	
  across	
  into	
  the	
  YSource	
  structure,	
  to	
  deliver	
  the	
  full	
  spectrum	
  internal	
  
department.	
  Furthermore	
  we	
  are	
  providing	
  a	
  unique	
  risk	
  and	
  liability	
  mitigation	
  strategy.	
  In	
  turn	
  this	
  
strategy	
  will	
  help	
  reduce	
  financial	
  and	
  legal	
  exposure.	
  
	
  
The	
  unique	
  benefits	
  that	
  our	
  service	
  offers	
  are:	
  	
  
	
  
• Independency	
  within	
  organisations	
  allowing	
  us	
  to	
  train	
  our	
  people	
  to	
  a	
  higher	
  standard,	
  increase	
  
autonomy	
  and	
  decision	
  making.	
  
• Assurance	
  that	
  efficiency	
  is	
  maximised	
  to	
  deliver	
  an	
  organisation’s	
  human	
  resource	
  needs.	
  
• Separation	
  of	
  Business,	
  Union,	
  Government	
  and	
  Industry	
  Partner	
  to	
  ensure	
  independency	
  from	
  
influence,	
  creating	
  rapid	
  and	
  enhanced	
  implementation	
  of	
  legislative	
  and	
  regulatory	
  changes	
  across	
  
all	
  platforms	
  of	
  business.	
  
• YSource	
  HRM	
  staff	
  are	
  rotated	
  among	
  family	
  of	
  businesses	
  to	
  enhance	
  skills,	
  industry	
  /	
  cross	
  
industry	
  understanding.	
  
	
  
As	
  seen	
  below	
  our	
  business	
  takes	
  the	
  best	
  parts	
  of	
  what	
  human	
  resource	
  management	
  is	
  traditionally.	
  
Becoming	
  a	
  business	
  partner,	
  combining	
  with	
  a	
  company,	
  we	
  will	
  take	
  responsibility	
  for	
  the	
  success	
  of	
  your	
  
company’s	
  HRM	
  processes.	
  	
  
	
  
Functional	
  Area	
  
Traditional	
  Internal	
  HR	
  
Department	
  
Traditional	
  HR	
  consulting	
  firm	
  	
  
(e.g.	
  Liquid	
  HR)	
  
YSource	
  
Nature	
  of	
  HR	
  program	
  and	
  
function	
  
• Responsive	
  
• Operational	
  
• Internal	
  
• Proactive	
  
• Strategic	
  
• Societal	
  
• Proactive	
  
• Operational	
  /	
  strategic	
  
• Internal	
  
• Completely	
  Independent	
  
Creation	
  of	
  HR	
  strategy	
  and	
  
policy	
  
• HR	
  function	
  has	
  full	
  
responsibility	
  
• HR	
  function	
  and	
  line	
  
management	
  share	
  
responsibility	
  
• HR	
  function	
  with	
  full	
  
process	
  responsibility,	
  
shared	
  onto	
  employees	
  and	
  
management	
  
Organisation	
  of	
  the	
  HR	
  function	
  
• Employee	
  advocate	
  
• Functional	
  structure	
  
• Reporting	
  to	
  staff	
  
• Business	
  Partner	
  
• Flexible	
  structure	
  
• Reporting	
  to	
  line	
  
• Process	
  Owner	
  
• Flexible	
  Structure	
  
• Reporting	
  to	
  all	
  committee	
  
members	
  
Profile	
  of	
  the	
  HR	
  Professional	
  
• Career	
  in	
  HR	
  	
  
• Specialist	
  	
  
• Limited	
  financial	
  skills	
  	
  
• Current	
  focus	
  
• Monolingual	
  
• National	
  perspective	
  
• Rotation	
  	
  
• Generalist	
  
• Financial	
  expertise	
  
• Focus	
  on	
  future	
  
• Multilingual	
  
• Global	
  perspective	
  
• Rotational	
  
• Specialist	
  
• Financial	
  Skills	
  
• Current	
  HR	
  Function	
  with	
  
future	
  Strategic	
  Focus	
  
• Bilingual	
  	
  
• Company	
  Specific	
  	
  
	
   	
  
5	
   SMALL	
  BUSINESS	
  INFORMATION	
  PACK	
  
	
  
Confidential	
   ©	
  YSource	
  (New	
  Frontier	
  Operations	
  Group)	
   D-­‐MI-­‐01	
  
1.4 Industry	
  Human	
  Resource	
  Management	
  Spending	
  
	
  
Current	
  HR	
  spending	
  is	
  not	
  available.	
  YSource	
  would	
  work	
  on	
  centralising	
  all	
  HR	
  programs	
  and	
  practices	
  
and	
  liaise	
  with	
  different	
  departments	
  outside	
  of	
  YSource.	
  For	
  example	
  communicating	
  with	
  government	
  
departments	
  such	
  as	
  workplace	
  health	
  and	
  safety	
  and	
  “fit	
  to	
  work”.	
  YSource	
  is	
  to	
  be	
  viewed	
  as	
  a	
  
centralised	
  matrix	
  that	
  deals	
  with	
  everything	
  involved	
  in	
  human	
  resource	
  management.	
  
	
  
HR	
  costing	
  within	
  any	
  industry	
  can	
  add	
  up	
  very	
  quickly,	
  not	
  just	
  in	
  dollars	
  but	
  also	
  in	
  time	
  lost,	
  reputation,	
  
and	
  employee	
  moral.	
  However,	
  in	
  some	
  cases	
  as	
  a	
  direct	
  result,	
  contract	
  and/or	
  partnership	
  loss.	
  Below	
  
we	
  have	
  broken	
  down	
  approximate	
  costs	
  for	
  human	
  resource	
  management	
  within	
  your	
  industry	
  as	
  well	
  as	
  
generic	
  costs,	
  which	
  are	
  relevant	
  across	
  all	
  industry	
  sectors:	
  	
  
	
  
1.4.1 Per	
  Hire	
  HR	
  Spending	
  
	
  
Description	
   Time	
  	
   Cost	
  
“TRADITIONAL	
  HR	
  APPROACH”	
  
*Cost	
  per	
  hire	
  
Agency	
  Recruitment	
  &	
  Selection	
  
*10	
  –	
  16	
  percent	
  of	
  an	
  average	
  employee	
  wage	
  
($55,000)	
  	
  
2	
  weeks	
  to	
  6	
  months	
  depending	
  on	
  
position	
  
$5,500	
  -­‐	
  $8,800	
  
Advertising	
  Fees	
  
*Regular	
  Seek	
  Advertisement	
  
1	
  month	
  	
   $280	
  
Travel	
  Expenses	
   Varies	
   ?	
  
Relocation	
  Expenses	
   Varies	
   ?	
  
Internal	
  recruiter	
  costs	
  
*Average	
  HR	
  Internal	
  (50K	
  per	
  year)	
  
2	
  weeks	
  to	
  6	
  months	
  depending	
  on	
  
position	
  
$2,000	
  –	
  $24,000	
  
Training	
  &	
  Up	
  skilling	
  	
  
*Employee	
  Wage	
  +	
  Course	
  +	
  Trainer	
  etc.	
  
1	
  week	
  to	
  (X)	
  months	
   $1,000	
  –	
  10,000+	
  
Employee	
  Record	
   1	
  Hour	
  	
   $27	
  
Employee	
  Medical	
  &	
  Fit	
  for	
  Work	
  
*Basic	
  to	
  Rail	
  Safety	
  Requirements	
  
2	
  hours	
  to	
  1	
  Day	
  	
   $200	
  -­‐	
  $400	
  
Alcohol	
  and	
  Drug	
  Testing	
   25	
  minutes	
   $25	
  
Employee	
  Induction	
  
*HR	
  +	
  Employee	
  
5	
  Hours	
  to	
  1	
  Day	
   $270	
  -­‐	
  $600	
  
Approximate	
  Total	
   	
   Minimum	
  –	
  $7,500	
  
*Individual	
  HR	
  Advisor	
  Cost	
  for	
  Industry	
  Basic	
  $52,000	
  
	
  	
  	
  
	
   	
  
6	
   SMALL	
  BUSINESS	
  INFORMATION	
  PACK	
  
	
  
Confidential	
   ©	
  YSource	
  (New	
  Frontier	
  Operations	
  Group)	
   D-­‐MI-­‐01	
  
1.4.2 Additional	
  HR	
  Spending	
  
	
  
Description	
   Time	
  	
   Cost	
  
“TRADITIONAL	
  HR	
  APPROACH”	
  
*Other	
  estimative	
  costs	
  for	
  HR	
  spending	
  within	
  an	
  organisation	
  	
  
	
  Employee	
  Medical	
  &	
  Fitness	
  Testing	
   2	
  hours	
  to	
  1	
  Day	
  	
   $200	
  -­‐	
  $400	
  
Alcohol	
  and	
  Drug	
  	
   25	
  minutes	
   $25	
  
Workplace	
  Investigation	
  
Example	
  Workplace	
  Bullying	
  depends	
  on	
  
investigation	
  type	
  
$17,000	
  -­‐	
  $24,000	
  
Performance	
  Management	
  	
  
Meeting	
  (1hr);	
  with	
  potential	
  ongoing	
  consultation	
  
and	
  monitoring	
  (total	
  time	
  24hrs	
  +)	
  
$27	
  -­‐	
  $648	
  +	
  
Consultation	
  Meetings	
  
*Government,	
  Union,	
  Business,	
  Industry	
  
Partners	
  
Depending	
  on	
  Consultation	
  (Workplace	
  
agreements	
  min	
  6	
  weeks)	
  
Sum	
  of	
  all	
  parties	
  
attending	
  
Human	
  Resource	
  Documentation	
   4	
  Days	
  per	
  document,	
  not	
  including	
  consultation	
   $864	
  
Procedural	
  Documentation	
   2	
  Days	
  per	
  procedure,	
  not	
  including	
  consultation	
   $432	
  
Training	
  Development	
  &	
  documentation	
  	
  
3	
  -­‐	
  14	
  Days	
  per	
  procedure	
  not	
  including	
  
consultation	
  
$648	
  –	
  $3,024	
  	
  
People	
  &	
  Culture	
  	
  
(Development	
  and	
  management)	
  
Progressive	
  	
   -­‐	
  
Employee	
  Career	
  &	
  Succession	
  Planning	
   Half	
  a	
  day	
  per	
  employee	
   $108	
  
Work-­‐Life-­‐Health	
  Balance	
  Planning	
  
Per	
  employee	
  depending	
  on	
  business,	
  industry	
  &	
  
requirements	
  
$50	
  –	
  $250	
  
Exit	
  Interviews	
   Not	
  just	
  interview;	
  but	
  the	
  loss	
  of	
  human	
  asset	
   $100	
  -­‐	
  $40,000	
  +	
  	
  
Return	
  to	
  Work	
  
Per	
  employee	
  depending	
  on	
  business,	
  industry	
  &	
  
management	
  requirements	
  
$5,000	
  –	
  $20,000	
  
Workplace	
  Health	
  and	
  Safety	
  
*Does	
  not	
  include	
  total	
  revenue	
  offset	
  loss	
  (Safety	
  
Council)	
  	
  
Average	
  cost	
  of	
  workplace	
  injury	
  direct	
  cost	
  
(38,000)	
  +	
  
Indirect	
  cost	
  (Direct*4)	
  
$190,000	
  
Compliance	
  and	
  Quality	
  Management	
  
Audit;	
  then	
  update	
  and	
  management	
  per	
  month	
  
per	
  process	
  
$324	
  -­‐	
  $567	
  
Change	
  Management	
   Dependent	
  on	
  size	
  of	
  change	
   >$20,000	
  
Corporate	
  Team	
  Building	
   Per	
  Session	
  (10	
  people)	
   $300	
  –	
  $500	
  
In	
  House	
  Training	
  Trainer	
  
*Separate	
  to	
  Development	
  
Example	
  1	
  Day	
  Hire	
  
*40	
  dollars	
  per	
  hr.	
  average	
  &	
  depends	
  on	
  training	
  
type	
  
Between	
  250	
  to	
  400	
  
dollars	
  	
  
	
   	
  
7	
   SMALL	
  BUSINESS	
  INFORMATION	
  PACK	
  
	
  
Confidential	
   ©	
  YSource	
  (New	
  Frontier	
  Operations	
  Group)	
   D-­‐MI-­‐01	
  
1.6 Legal	
  Risks	
  Requirements	
  and	
  Obligations	
  
	
  
Analysis	
  of	
  the	
  your	
  industry	
  has	
  uncovered	
  human	
  resource	
  legal	
  risks	
  and	
  costings.	
  By	
  leaving	
  these	
  
potentially	
  unchecked	
  a	
  company	
  may	
  incur	
  both	
  heavy	
  industry	
  penalty,	
  damaged	
  reputation	
  and	
  
possible	
  civil	
  or	
  criminal	
  action	
  by	
  either	
  public	
  or	
  employee.	
  	
  
	
  
The	
  main	
  types	
  of	
  liability,	
  which	
  may	
  be	
  incurred	
  around	
  your	
  sector,	
  are:	
  
1.6.1 Workplace	
  Health	
  and	
  Safety	
  	
  
	
  
Under	
  the	
  Workplace	
  Health	
  and	
  Safety	
  Standards	
  and	
  legislation	
  act	
  there	
  are	
  a	
  number	
  of	
  obligations	
  
that	
  must	
  be	
  met	
  by	
  persons	
  conducting	
  and	
  undertaking	
  business	
  practices.	
  These	
  parties	
  include	
  
business	
  owners,	
  officers,	
  workers	
  and	
  other	
  parties.	
  Such	
  obligations	
  are	
  subject	
  to	
  the	
  compliance,	
  
enforcement	
  and	
  penalty	
  provisions	
  of	
  the	
  WHS	
  Act.	
  Should	
  compliance	
  under	
  this	
  act	
  not	
  be	
  met	
  
government	
  bodies	
  are	
  able	
  to	
  enforce	
  depending	
  on	
  the	
  type	
  of	
  non-­‐compliance	
  within	
  the	
  workplace,	
  
the	
  following:	
  	
  
• Improvement	
  notices.	
  A	
  statutory	
  notice	
  issued	
  by	
  the	
  inspector	
  requires	
  a	
  person	
  to	
  carry	
  out	
  certain	
  
actions	
  within	
  a	
  certain	
  time.	
  An	
  inspector	
  issues	
  these	
  when	
  they	
  believe	
  someone	
  is	
  breaching,	
  or	
  has	
  
breached,	
  a	
  provision	
  of	
  the	
  WHS	
  Act	
  or	
  Regulations.	
  
• Prohibition	
  notices.	
  A	
  notice	
  that	
  prohibits	
  an	
  activity	
  or	
  an	
  activity	
  being	
  carried	
  out	
  in	
  a	
  particular	
  way	
  that	
  
an	
  inspector	
  believes	
  involves,	
  or	
  will	
  involve,	
  a	
  serious	
  and	
  immediate	
  threat	
  to	
  the	
  health	
  and	
  safety	
  of	
  any	
  
person.	
  A	
  prohibition	
  notice	
  stops	
  an	
  activity	
  from	
  happening	
  or	
  the	
  use	
  of	
  an	
  item	
  and	
  stays	
  in	
  place	
  until	
  
an	
  inspector	
  is	
  satisfied	
  adequate	
  action	
  has	
  been	
  taken	
  to	
  remove	
  the	
  threat.	
  
• Revoking,	
  suspending	
  or	
  cancelling	
  authorisations.	
  Authorises	
  are	
  given	
  to	
  people	
  and	
  organisations	
  to	
  
undertake	
  some	
  forms	
  of	
  work,	
  such	
  as	
  operating	
  a	
  major	
  hazard	
  facility.	
  For	
  non-­‐compliance	
  it	
  may	
  be	
  
decided	
  that	
  your	
  authorisation	
  is	
  to	
  be	
  revoked,	
  suspend	
  or	
  canceled	
  in	
  order	
  to	
  deal	
  with	
  conduct	
  or	
  
practices	
  identified	
  during	
  interventions.	
  
• Letters	
  of	
  caution.	
  A	
  warning	
  to	
  an	
  entity	
  or	
  a	
  duty	
  holder	
  that	
  there	
  has	
  been	
  a	
  detected	
  breach	
  of	
  the	
  WHS	
  
legislation	
  or	
  other	
  responsibility	
  that	
  in	
  view,	
  has	
  reasonable	
  prospects	
  of	
  successfully	
  proving	
  in	
  court.	
  
• Work	
  health	
  and	
  safety	
  undertakings.	
  An	
  undertaking	
  from	
  a	
  duty	
  holder	
  to	
  fulfill	
  an	
  obligation	
  under	
  the	
  
WHS	
  Act.	
  A	
  government	
  agency	
  such	
  as	
  Comcare	
  can	
  accept	
  undertakings	
  in	
  lieu	
  of	
  court	
  proceedings	
  
(except	
  for	
  the	
  most	
  serious,	
  category	
  one	
  offence/s).	
  	
  
• Prosecution.	
  Court	
  based	
  action	
  for	
  the	
  most	
  serious	
  alleged	
  breaches	
  of	
  legislation.	
  Prosecution	
  Policy	
  of	
  
the	
  Commonwealth	
  in	
  deciding	
  whether	
  to	
  pursue	
  prosecution	
  action.	
  
	
  
1.6.2 Other	
  Legal	
  Requirements	
  
Besides	
  the	
  above	
  legal	
  risks	
  and	
  obligations	
  an	
  employ	
  has	
  a	
  number	
  of	
  other	
  legal	
  responsibilities	
  when	
  
undertaking	
  business	
  is	
  as	
  follows:	
  	
  
	
  
• Pay	
  Rate	
  
• Leave	
  Obligations	
  
• Types	
  of	
  Employment	
  Arrangements	
  
• Employment	
  Records	
  
• Superannuation	
  
• Equal	
  Opportunities	
  	
  
• Return	
  to	
  Work	
  
• Workplace	
  Dispute	
  Resolution	
  
• Industry	
  Accreditations	
  	
  
• Hours	
  of	
  Work	
  
• Employment	
  Process	
  
• Termination	
  and	
  Dismissal	
  
• Descrimination	
  
• Taxation	
  
• Insurance	
  
• Worker	
  Compensation	
  	
  
• Right	
  to	
  Work	
  
• Sexual	
  Harrassment	
  
	
   	
  
8	
   SMALL	
  BUSINESS	
  INFORMATION	
  PACK	
  
	
  
Confidential	
   ©	
  YSource	
  (New	
  Frontier	
  Operations	
  Group)	
   D-­‐MI-­‐01	
  
2 International	
  Organisation	
  of	
  Standard	
  (ISO)	
  
	
  
Preliminary	
  industry	
  research	
  has	
  allowed	
  YSource	
  to	
  identify	
  international	
  standards	
  for	
  the	
  healthcare	
  
industry,	
  of	
  which	
  encompasses	
  your	
  company.	
  These	
  standards	
  are	
  explicit	
  guidelines	
  when	
  maintaining	
  
procedural	
  training	
  of	
  employees	
  and	
  documentation.	
  When	
  working	
  onsite	
  and	
  within,	
  partner	
  sites	
  are	
  
as	
  follows:	
  	
  
2.1.1 Critical	
  architecture	
  for	
  Projects	
  &	
  Documentation	
  	
  	
  
	
  
• ISO	
  9001	
  Quality	
  Management	
  
• ISO	
  14001	
  Environmental	
  Management	
  	
  
• ISO	
  27001	
  Information	
  Security	
  Systems	
  
• ISO	
  31000	
  Risk	
  Management	
  
2.1.2 Specifications	
  for	
  Industry	
  
	
  
• ISO	
  14048	
  Environment	
  Management	
  –	
  Life	
  cycle	
  assessment	
  
• ISO	
  26000	
  Guidance	
  on	
  social	
  responsibility	
  	
  
• ISO	
  17755	
  Fire	
  Safety	
  –	
  overview	
  of	
  national	
  fire	
  statistics	
  practices	
  
• ISO	
  9241-­‐910	
  Ergonomics	
  of	
  human	
  system	
  interactions	
  	
  
	
   	
  
9	
   SMALL	
  BUSINESS	
  INFORMATION	
  PACK	
  
	
  
Confidential	
   ©	
  YSource	
  (New	
  Frontier	
  Operations	
  Group)	
   D-­‐MI-­‐01	
  
3 Investment	
  a	
  YSource	
  Package	
  
3.1 Response	
  Packages	
  &	
  Value	
  Analysis	
  
	
  
This	
  package	
  is	
  based	
  upon	
  a	
  single	
  HRM	
  advisor	
  /	
  employee	
  required	
  for	
  a	
  company	
  custom	
  quotes	
  will	
  be	
  
advised	
  through	
  consultation	
  method.	
  	
  
	
  
This	
  package	
  has	
  been	
  established	
  to	
  safeguard	
  maximum	
  efficiency	
  and	
  monetary	
  value,	
  by	
  maximising	
  
the	
  handling	
  of	
  each	
  HR	
  advisor	
  while	
  minimising	
  all	
  human	
  resource	
  management	
  processes	
  and	
  
elements	
  in	
  your	
  business	
  structure.	
  	
  
	
  
The	
  YSource	
  process	
  for	
  establishing	
  proper	
  practice	
  is	
  to	
  first	
  conduct	
  a	
  one	
  time	
  full	
  audit	
  of	
  your	
  
organisation’s	
  processes,	
  workplace	
  environment,	
  employee	
  training	
  and	
  development	
  requirements.	
  
YSource	
  will	
  meet	
  with	
  each	
  staffing	
  level	
  to	
  be	
  able	
  to	
  understand	
  the	
  depth	
  and	
  breadth	
  of	
  your	
  full	
  
business.	
  	
  Normally	
  this	
  will	
  take	
  4	
  days.	
  This	
  discovery	
  phase	
  will	
  uncover	
  any	
  unforeseen	
  challenges	
  that	
  
are	
  currently	
  faced	
  within	
  the	
  workplace	
  environment.	
  Coupled	
  with	
  this	
  it	
  will	
  focus	
  on	
  the	
  updating	
  and	
  
integration	
  of	
  HR	
  into	
  your	
  business.	
  	
  
	
  
We	
  then	
  consult	
  with	
  management	
  about	
  the	
  recommendations	
  and	
  deliver	
  a	
  phased	
  plan	
  on	
  top	
  of	
  
normal	
  working	
  priorities.	
  	
  	
  
	
  
Each	
  small	
  business	
  package	
  is	
  per	
  YSource	
  HR	
  officer	
  -­‐	
  per	
  month	
  (independent	
  insurance	
  is	
  taken	
  out	
  &	
  
officer	
  will	
  also	
  work	
  with	
  owner	
  onsite)	
  but	
  there	
  are	
  no	
  hidden	
  ongoing	
  costs	
  or	
  locked	
  in	
  contracts.	
  The	
  
package	
  will	
  be	
  in	
  direct	
  correlation	
  to	
  how	
  many	
  HR	
  Advisors	
  are	
  for	
  your	
  business	
  required,	
  most	
  small	
  
business	
  will	
  only	
  require	
  1	
  officer.	
  In	
  respect	
  to	
  the	
  HR	
  advisor	
  role,	
  dependent	
  on	
  the	
  size	
  of	
  your	
  
business	
  and/or	
  the	
  industry	
  requirements.	
  	
  
	
  
Upon	
  further	
  consultation	
  if	
  your	
  company	
  requires	
  basic,	
  premium	
  or	
  corporate	
  packages	
  these	
  will	
  be	
  
done	
  under	
  negotiation	
  due	
  to	
  the	
  extended	
  specialty	
  requirements	
  around	
  them.	
  Specialty	
  programs	
  can	
  
be	
  addressed	
  individually	
  or	
  can	
  be	
  maintained	
  continuously.	
  	
  An	
  example	
  of	
  this	
  could	
  be	
  payroll;	
  a	
  
specialist	
  payroll	
  accountant	
  hired	
  by	
  YSource	
  for	
  superannuation,	
  employee	
  remuneration	
  and	
  taxation.	
  
Each	
  specialty	
  requirement	
  will	
  be	
  done	
  on	
  a	
  case	
  by	
  case	
  basis	
  to	
  ensure	
  maximum	
  expenditure	
  and	
  
efficiency.	
  	
  
	
  
Below	
  is	
  an	
  outline	
  of	
  individual	
  products	
  and	
  package.	
  
	
  
	
  
	
  
	
  
	
  
	
   	
  
10	
   SMALL	
  BUSINESS	
  INFORMATION	
  PACK	
  
	
  
Confidential	
   ©	
  YSource	
  (New	
  Frontier	
  Operations	
  Group)	
   D-­‐MI-­‐01	
  
3.2 Human	
  Resource	
  Management	
  Package	
  
The	
  small	
  business	
  pack	
  includes	
  both	
  HR	
  Service	
  &	
  included	
  Marketing	
  Package	
  worth	
  $3500,	
  this	
  
includes:	
  
	
  
1. Recruitment,	
  selection	
  &	
  retainment	
  	
  
o (Not	
  limited	
  to	
  a	
  single	
  position	
  but	
  accommodate	
  multiple	
  positions	
  over	
  the	
  month)	
  
	
  
2. Exit	
  interviews	
  
	
  
3. Compliance	
  &	
  quality	
  management	
  
	
  
4. Payroll	
  system	
  establishment	
  	
  
o Pay	
  slips,	
  tax,	
  employee	
  superannuation,	
  leave	
  entitlements,	
  tracking	
  system,	
  salary	
  reviews,	
  
position	
  profiles,	
  integration	
  into	
  business	
  practices	
  
	
  
5. Performance	
  management	
  	
  
o Performance	
  management	
  weekly,	
  fortnight,	
  monthly	
  or	
  quarterly	
  reviews	
  
	
  
6. Human	
  resource	
  documents	
  
o Example	
  of	
  these	
  documents	
  developed	
  are	
  –	
  Code	
  of	
  Conduct,	
  Workplace	
  Safety	
  Policy,	
  Job	
  
Descriptions,	
  staffing	
  plans,	
  salary	
  structures,	
  Travel	
  and	
  Expense	
  Tracking,	
  Job	
  offer	
  templates,	
  
grievance	
  and	
  disciplinary	
  procedures.	
  
	
  
7. Procedural	
  documentation	
  &	
  BPMN	
  process	
  management	
  	
  
o Example	
  of	
  these	
  documents	
  developed	
  are	
  –	
  	
  
o Payroll	
  processing	
  
o Creation	
  of	
  certain	
  dishes	
  	
  
o How	
  to	
  file	
  a	
  grievance	
  or	
  apply	
  for	
  leave	
  if	
  needed	
  
o The	
  way	
  performance	
  management	
  works	
  
o How	
  administration	
  tasks	
  are	
  undertaken	
  in	
  documented	
  process.	
  
o Process	
  for	
  Recruitment	
  and	
  Selection	
  
o Process	
  of	
  dismissal	
  and	
  exit	
  interviews	
  
	
  
8. Training	
  development	
  &	
  documentation	
  
o Material	
  will	
  be	
  developed	
  in	
  relation	
  to	
  training	
  employees	
  coming	
  through	
  or	
  those	
  who	
  exist	
  
within	
  your	
  restaurant	
  to	
  both	
  standardize	
  and	
  maximize	
  the	
  knowledge	
  management	
  process.	
  	
  
	
  
9. Induction	
  and	
  employee	
  training	
  plans	
  
o An	
  induction	
  program	
  is	
  the	
  process	
  used	
  within	
  many	
  businesses	
  to	
  welcome	
  new	
  employees	
  to	
  the	
  
company	
  and	
  prepare	
  them	
  for	
  their	
  new	
  role.	
  Induction	
  training	
  should,	
  include	
  development	
  of	
  
theoretical	
  and	
  practical	
  skills,	
  but	
  also	
  meet	
  interaction	
  needs	
  that	
  exist	
  among	
  the	
  new	
  employees.	
  
11	
   SMALL	
  BUSINESS	
  INFORMATION	
  PACK	
  
	
  
Confidential	
   ©	
  YSource	
  (New	
  Frontier	
  Operations	
  Group)	
   D-­‐MI-­‐01	
  
3.3 Business	
  Marketing	
  Package	
  
The	
  small	
  business	
  pack	
  Marketing	
  Package	
  worth	
  $3500,	
  this	
  includes:	
  
	
  
Website	
  Wide	
  Factors	
  
o Keywords	
  (21	
  to	
  40	
  words)	
  
o Preliminary	
  SEO	
  Check	
  
o Detailed	
  SEO	
  strategy	
  &	
  plan	
  
o Keyword	
  Analysis	
  Report	
  
o Competitive	
  Analysis	
  Report	
  
o Crawler	
  Compliance	
  Implementation	
  
o Google	
  XML	
  Sitemaps	
  
o Google	
  Analytics	
  Analysis	
  	
  
	
  
SEO	
  Compatability	
  Checks	
  
o Cross	
  Browser	
  Compatability	
  
o Website	
  Load	
  Time	
  
o Checking	
  page	
  sizes	
  
o Checking	
  broken	
  links	
  
o Duplicate	
  Content	
  Checking	
  
o RSS	
  Feeds	
  
	
  
	
  
On-­‐Page	
  Optimisation	
  
o Optimsiing	
  Title	
  Tags	
  &	
  Meta	
  Tags	
  (Up	
  to	
  25)	
  
o Robots.txt	
  Optimisation	
  
o Optimising	
  Site	
  Directory	
  Structure	
  &	
  Navigation	
  
o Image	
  Optimisation	
  (As	
  Requried)	
  
o Anchor	
  Tag	
  Optimisation	
  (As	
  Required)	
  
o H1/H2	
  Tag	
  Optimisation	
  
o Existing	
  Content	
  Optimisation	
  
o Creation	
  of	
  New	
  Optimised	
  Pages	
  (10)	
  
o URL	
  Mapping	
  
	
  
Off-­‐Page	
  Optimisation	
  
o One	
  Way	
  Link	
  Building	
  (5	
  links)	
  
o No	
  Follow	
  Link	
  Checks	
  
o Social	
  Bookmarking	
  (40	
  submissions)	
  
o Article	
  Submission	
  (20	
  submissions)	
  
o Press	
  Release	
  Submission	
  (10	
  submissions)	
  
	
  
	
  
Content	
  Syndication	
  &	
  Optimisation	
  
o Article	
  Writing	
  (4	
  Articles)	
  
o Press	
  Release	
  Writing	
  (2	
  write	
  ups)	
  
o Website	
  content	
  publication	
  (20	
  submits)	
  
o Home	
  Page	
  Content	
  Publication	
  
o RSS	
  News	
  Feed	
  Submission	
  (10	
  submits)	
  
	
  
Local	
  Search	
  Website	
  Optimisation	
  
o Local	
  Search	
  Engine	
  Submission	
  
o Customer	
  Review	
  /	
  Testimonial	
  Submission	
  
o Geo-­‐	
  Tagging	
  
	
  
Classified	
  Ads	
  Posting	
  
o Creation	
  of	
  Classified	
  Ad	
  for	
  Service	
  /	
  Product	
  
Promotion	
  
o Posting	
  ad	
  in	
  relevent	
  classifieds	
  (10	
  submissions)	
  
	
  
Social	
  Media	
  Optimisation	
  
o Social	
  media	
  optimisation	
  
o Geo-­‐Social	
  Targeting	
  Research	
  
o Strategcally	
  presence	
  on	
  top	
  social	
  media	
  
websites	
  (15)	
  
	
  
Blog	
  Optimisation	
  
o Blog	
  Setup	
  &	
  Optimisation	
  
o Blog	
  Articles	
  Written	
  (3	
  Articles)	
  
o Blog	
  Submissions	
  (3	
  Articles)	
  
o Blog	
  Commenting	
  (Do	
  Follow)	
  
o Blog	
  Feed	
  Submission	
  
o Forum	
  Posting	
  (15	
  submissions)	
  
	
  
Analysis	
  Reports	
  
o Fortnightly	
  Report	
  
o Monthly	
  Activity	
  /	
  SEO	
  Ranking	
  Report	
  
o Google	
  Analytical	
  Report	
  	
  
o Email	
  /	
  Skype	
  Support	
  
	
  
	
  
	
  
	
   	
  
12	
   SMALL	
  BUSINESS	
  INFORMATION	
  PACK	
  
	
  
Confidential	
   ©	
  YSource	
  (New	
  Frontier	
  Operations	
  Group)	
   D-­‐MI-­‐01	
  
Facebook,	
  Twitter,	
  Linkedin	
  &	
  Other	
  Social	
  Networks	
  
Facebook	
  
o Facebook	
  Fan	
  Page	
  Creation	
  
o Regular	
  Updates	
  
o Facebook	
  Profile	
  Avatar	
  Design	
  
o Facebook	
  Timeline	
  Design	
  
o Facebook	
  Apps	
  Intergration	
  
o Facebook	
  Page	
  Likes	
  /	
  Fans	
  (200)	
  
	
  
Twitter	
  
o Twitter	
  Page	
  Creation	
  
o Regular	
  Updates	
  
o Twitter	
  Background	
  	
  Design	
  
o Twitter	
  followers	
  	
  (100)	
  
o Twitter	
  List	
  Management	
  
	
  
Google+	
  
o Google+	
  Page	
  Creation	
  
o Regular	
  Updates	
  
o Google	
  Circle	
  Added	
  (30)	
  
	
  
Linkedin	
  
o Linkedin	
  Account	
  (Personal	
  Profile)	
  
o Profile	
  Keyword	
  Optimisation	
  
o Linkedin	
  Company	
  Page	
  Creation	
  
o Regular	
  Updates	
  
	
  
Video	
  Optimisation	
  with	
  Youtube	
  
o Youtube	
  Channel	
  Creation	
  
o Youtube	
  Background	
  Design	
  
o Video	
  Submission	
  (15)	
  
o Video	
  Creation	
  &	
  Optimisation	
  (Upload	
  of	
  content	
  etc)	
  
o Guaranteed	
  Views	
  (100)	
  
o Access	
  to	
  Premium	
  Social	
  Apps	
  
	
  
Website	
  Usability	
  &	
  Conversion	
  Optimsiation	
  	
  
o Latest	
  online	
  marketing	
  trend	
  adaption	
  
o Landing	
  Page	
  Analyser	
  	
  
o Enquiry	
  Pages	
  Review	
  
o Enquiry	
  Page	
  modification	
  (if	
  required)	
  
o Branding	
  Development	
  Report	
  
o Social	
  Reputation	
  Monitoring	
  
o Number	
  of	
  Pages	
  to	
  be	
  Optimised	
  (Up	
  to	
  80	
  pages	
  )	
  
o Google	
  Penalty	
  Link	
  Removals	
  
o Mobile	
  Compatability	
  Modification	
  
o Dynamic	
  &	
  E-­‐commerce	
  optimisation	
  
	
  
Additional	
  Marketing	
  	
  
o Business	
  Marketing	
  Strategy	
  Session	
  
o Website	
  Design	
  consultation	
  
	
  
3.4 Business	
  Education	
  Package	
  
The	
  small	
  business	
  pack	
  Marketing	
  Package	
  worth	
  $5400,	
  you	
  will	
  be	
  eligible	
  for	
  a	
  choice	
  of	
  certificate	
  or	
  
diploma	
  course	
  in	
  business.	
  This	
  course	
  will	
  be	
  provided	
  via	
  an	
  education	
  partner	
  online	
  for	
  yourself	
  or	
  to	
  
help	
  up	
  skill	
  members	
  of	
  your	
  team.	
  	
  
	
  

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Small Business Package

  • 1.       Small  Business  Information  Pack   YSource  (Member  of  NFO  Group)        
  • 2. 2   SMALL  BUSINESS  INFORMATION  PACK     Confidential   ©  YSource  (New  Frontier  Operations  Group)   D-­‐MI-­‐01   Contents   1   YSOURCE  SUMMARY   3   1.1   WHO  IS  YSOURCE?   3   1.2   OUR  BUSINESS   4   1.4   INDUSTRY  HUMAN  RESOURCE  MANAGEMENT  SPENDING   5   1.4.1   PER  HIRE  HR  SPENDING   5   1.4.2   ADDITIONAL  HR  SPENDING   6   1.6   LEGAL  RISKS  REQUIREMENTS  AND  OBLIGATIONS   7   1.6.1   WORKPLACE  HEALTH  AND  SAFETY   7   1.6.2   OTHER  LEGAL  REQUIREMENTS   7   2   INTERNATIONAL  ORGANISATION  OF  STANDARD  (ISO)   8   2.1.1   CRITICAL  ARCHITECTURE  FOR  PROJECTS  &  DOCUMENTATION   8   2.1.2   SPECIFICATIONS  FOR  INDUSTRY   8   3   INVESTMENT  A  YSOURCE  PACKAGE   9   3.1   RESPONSE  PACKAGES  &  VALUE  ANALYSIS   9   3.2   HUMAN  RESOURCE  MANAGEMENT  PACKAGE   10   3.3   BUSINESS  MARKETING  PACKAGE   11   3.4   BUSINESS  EDUCATION  PACKAGE   12        
  • 3. 3   SMALL  BUSINESS  INFORMATION  PACK     Confidential   ©  YSource  (New  Frontier  Operations  Group)   D-­‐MI-­‐01   1 YSource  Summary   1.1 Who  is  YSource?     YSource  is  Australia’s  first  HR  independency  solution  company  leading  the  HRM  industry  established  in   2015,  bringing  together  businesses,  non-­‐for-­‐profit  organisations,  unions,  industry  partners,  education   institutes  and  government  agencies  to  help  deliver  enhanced  performance,  independency  and  greatly   reduced  human  liability.    Starting  from  a  one-­‐man  business  in  2012,  a  single  vision  shared  by  every  person   who  has  ever  had  a  dream  or  started  a  business  following  the  saying,  ‘Dream,  Believe,  Create  –  Visions  Live   Forever’.  Due  to  increasing  ethical,  legislative  and  regulatory  requirements,  the  face  of  business  has   changed,  leading  us  to  create  an  organisation  where  we  help  get  companies  running  back  to  their  true   purpose.       We  are  energetic  and  inspirational,  coming  from  a  diverse  range  of  experienced  backgrounds,  including   arts,  business,  accounting,  hospitality,  tourism,  engineering,  finance,  marketing,  health  and  law.  From   small  business  to  corporate,  working  side-­‐by-­‐side  with  entrepreneurs,  our  business  brings  a  unique   combination  of  knowledge  and  passion  to  address  new  challenges  and  opportunities  that  face  our  local   communities.       YSource  has  been  set  up  to  answer  the  ever-­‐changing  environment  of  business,  and  to  help  challenge,   develop  and  lead  the  next  generation  of  interdisciplinary  associates.  Thus  our  organisation  is  devoted  to   the  following  goals:       • Creation  of  human  resource  management  independency,  fairness  and  equality,  helping  to  increase   workplace  reputation.   • Allowing  companies  to  express  innovative  ideas  leading  to  cutting  edge  development  of  business   principles,  providing  independency  from  economic  trends.   • Safeguarding  partner  companies  to  ensure  objectivity  and  fairness.  A  high  level  of  training  is   provided  to  our  associates  to  deliver  either  specialist  or  generalist  services  from  small  to  corporate   organisations.   • Ensure  that  we  understand  our  client’s  industry  and  their  workplaces  to  deliver  cost  efficient  and   reduced  liability  within  their  structure.      
  • 4. 4   SMALL  BUSINESS  INFORMATION  PACK     Confidential   ©  YSource  (New  Frontier  Operations  Group)   D-­‐MI-­‐01   1.2 Our  Business     YSource  is  Australia’s  first  hybrid  HRM  internal  independency  firm,  which  delivers  the  best  of  HR  consulting   and  outsourcing.  This  is  achieved  through  the  separation  and  implementation  of  an  organisation’s  human   resources  department,  bringing  it  across  into  the  YSource  structure,  to  deliver  the  full  spectrum  internal   department.  Furthermore  we  are  providing  a  unique  risk  and  liability  mitigation  strategy.  In  turn  this   strategy  will  help  reduce  financial  and  legal  exposure.     The  unique  benefits  that  our  service  offers  are:       • Independency  within  organisations  allowing  us  to  train  our  people  to  a  higher  standard,  increase   autonomy  and  decision  making.   • Assurance  that  efficiency  is  maximised  to  deliver  an  organisation’s  human  resource  needs.   • Separation  of  Business,  Union,  Government  and  Industry  Partner  to  ensure  independency  from   influence,  creating  rapid  and  enhanced  implementation  of  legislative  and  regulatory  changes  across   all  platforms  of  business.   • YSource  HRM  staff  are  rotated  among  family  of  businesses  to  enhance  skills,  industry  /  cross   industry  understanding.     As  seen  below  our  business  takes  the  best  parts  of  what  human  resource  management  is  traditionally.   Becoming  a  business  partner,  combining  with  a  company,  we  will  take  responsibility  for  the  success  of  your   company’s  HRM  processes.       Functional  Area   Traditional  Internal  HR   Department   Traditional  HR  consulting  firm     (e.g.  Liquid  HR)   YSource   Nature  of  HR  program  and   function   • Responsive   • Operational   • Internal   • Proactive   • Strategic   • Societal   • Proactive   • Operational  /  strategic   • Internal   • Completely  Independent   Creation  of  HR  strategy  and   policy   • HR  function  has  full   responsibility   • HR  function  and  line   management  share   responsibility   • HR  function  with  full   process  responsibility,   shared  onto  employees  and   management   Organisation  of  the  HR  function   • Employee  advocate   • Functional  structure   • Reporting  to  staff   • Business  Partner   • Flexible  structure   • Reporting  to  line   • Process  Owner   • Flexible  Structure   • Reporting  to  all  committee   members   Profile  of  the  HR  Professional   • Career  in  HR     • Specialist     • Limited  financial  skills     • Current  focus   • Monolingual   • National  perspective   • Rotation     • Generalist   • Financial  expertise   • Focus  on  future   • Multilingual   • Global  perspective   • Rotational   • Specialist   • Financial  Skills   • Current  HR  Function  with   future  Strategic  Focus   • Bilingual     • Company  Specific        
  • 5. 5   SMALL  BUSINESS  INFORMATION  PACK     Confidential   ©  YSource  (New  Frontier  Operations  Group)   D-­‐MI-­‐01   1.4 Industry  Human  Resource  Management  Spending     Current  HR  spending  is  not  available.  YSource  would  work  on  centralising  all  HR  programs  and  practices   and  liaise  with  different  departments  outside  of  YSource.  For  example  communicating  with  government   departments  such  as  workplace  health  and  safety  and  “fit  to  work”.  YSource  is  to  be  viewed  as  a   centralised  matrix  that  deals  with  everything  involved  in  human  resource  management.     HR  costing  within  any  industry  can  add  up  very  quickly,  not  just  in  dollars  but  also  in  time  lost,  reputation,   and  employee  moral.  However,  in  some  cases  as  a  direct  result,  contract  and/or  partnership  loss.  Below   we  have  broken  down  approximate  costs  for  human  resource  management  within  your  industry  as  well  as   generic  costs,  which  are  relevant  across  all  industry  sectors:       1.4.1 Per  Hire  HR  Spending     Description   Time     Cost   “TRADITIONAL  HR  APPROACH”   *Cost  per  hire   Agency  Recruitment  &  Selection   *10  –  16  percent  of  an  average  employee  wage   ($55,000)     2  weeks  to  6  months  depending  on   position   $5,500  -­‐  $8,800   Advertising  Fees   *Regular  Seek  Advertisement   1  month     $280   Travel  Expenses   Varies   ?   Relocation  Expenses   Varies   ?   Internal  recruiter  costs   *Average  HR  Internal  (50K  per  year)   2  weeks  to  6  months  depending  on   position   $2,000  –  $24,000   Training  &  Up  skilling     *Employee  Wage  +  Course  +  Trainer  etc.   1  week  to  (X)  months   $1,000  –  10,000+   Employee  Record   1  Hour     $27   Employee  Medical  &  Fit  for  Work   *Basic  to  Rail  Safety  Requirements   2  hours  to  1  Day     $200  -­‐  $400   Alcohol  and  Drug  Testing   25  minutes   $25   Employee  Induction   *HR  +  Employee   5  Hours  to  1  Day   $270  -­‐  $600   Approximate  Total     Minimum  –  $7,500   *Individual  HR  Advisor  Cost  for  Industry  Basic  $52,000            
  • 6. 6   SMALL  BUSINESS  INFORMATION  PACK     Confidential   ©  YSource  (New  Frontier  Operations  Group)   D-­‐MI-­‐01   1.4.2 Additional  HR  Spending     Description   Time     Cost   “TRADITIONAL  HR  APPROACH”   *Other  estimative  costs  for  HR  spending  within  an  organisation      Employee  Medical  &  Fitness  Testing   2  hours  to  1  Day     $200  -­‐  $400   Alcohol  and  Drug     25  minutes   $25   Workplace  Investigation   Example  Workplace  Bullying  depends  on   investigation  type   $17,000  -­‐  $24,000   Performance  Management     Meeting  (1hr);  with  potential  ongoing  consultation   and  monitoring  (total  time  24hrs  +)   $27  -­‐  $648  +   Consultation  Meetings   *Government,  Union,  Business,  Industry   Partners   Depending  on  Consultation  (Workplace   agreements  min  6  weeks)   Sum  of  all  parties   attending   Human  Resource  Documentation   4  Days  per  document,  not  including  consultation   $864   Procedural  Documentation   2  Days  per  procedure,  not  including  consultation   $432   Training  Development  &  documentation     3  -­‐  14  Days  per  procedure  not  including   consultation   $648  –  $3,024     People  &  Culture     (Development  and  management)   Progressive     -­‐   Employee  Career  &  Succession  Planning   Half  a  day  per  employee   $108   Work-­‐Life-­‐Health  Balance  Planning   Per  employee  depending  on  business,  industry  &   requirements   $50  –  $250   Exit  Interviews   Not  just  interview;  but  the  loss  of  human  asset   $100  -­‐  $40,000  +     Return  to  Work   Per  employee  depending  on  business,  industry  &   management  requirements   $5,000  –  $20,000   Workplace  Health  and  Safety   *Does  not  include  total  revenue  offset  loss  (Safety   Council)     Average  cost  of  workplace  injury  direct  cost   (38,000)  +   Indirect  cost  (Direct*4)   $190,000   Compliance  and  Quality  Management   Audit;  then  update  and  management  per  month   per  process   $324  -­‐  $567   Change  Management   Dependent  on  size  of  change   >$20,000   Corporate  Team  Building   Per  Session  (10  people)   $300  –  $500   In  House  Training  Trainer   *Separate  to  Development   Example  1  Day  Hire   *40  dollars  per  hr.  average  &  depends  on  training   type   Between  250  to  400   dollars        
  • 7. 7   SMALL  BUSINESS  INFORMATION  PACK     Confidential   ©  YSource  (New  Frontier  Operations  Group)   D-­‐MI-­‐01   1.6 Legal  Risks  Requirements  and  Obligations     Analysis  of  the  your  industry  has  uncovered  human  resource  legal  risks  and  costings.  By  leaving  these   potentially  unchecked  a  company  may  incur  both  heavy  industry  penalty,  damaged  reputation  and   possible  civil  or  criminal  action  by  either  public  or  employee.       The  main  types  of  liability,  which  may  be  incurred  around  your  sector,  are:   1.6.1 Workplace  Health  and  Safety       Under  the  Workplace  Health  and  Safety  Standards  and  legislation  act  there  are  a  number  of  obligations   that  must  be  met  by  persons  conducting  and  undertaking  business  practices.  These  parties  include   business  owners,  officers,  workers  and  other  parties.  Such  obligations  are  subject  to  the  compliance,   enforcement  and  penalty  provisions  of  the  WHS  Act.  Should  compliance  under  this  act  not  be  met   government  bodies  are  able  to  enforce  depending  on  the  type  of  non-­‐compliance  within  the  workplace,   the  following:     • Improvement  notices.  A  statutory  notice  issued  by  the  inspector  requires  a  person  to  carry  out  certain   actions  within  a  certain  time.  An  inspector  issues  these  when  they  believe  someone  is  breaching,  or  has   breached,  a  provision  of  the  WHS  Act  or  Regulations.   • Prohibition  notices.  A  notice  that  prohibits  an  activity  or  an  activity  being  carried  out  in  a  particular  way  that   an  inspector  believes  involves,  or  will  involve,  a  serious  and  immediate  threat  to  the  health  and  safety  of  any   person.  A  prohibition  notice  stops  an  activity  from  happening  or  the  use  of  an  item  and  stays  in  place  until   an  inspector  is  satisfied  adequate  action  has  been  taken  to  remove  the  threat.   • Revoking,  suspending  or  cancelling  authorisations.  Authorises  are  given  to  people  and  organisations  to   undertake  some  forms  of  work,  such  as  operating  a  major  hazard  facility.  For  non-­‐compliance  it  may  be   decided  that  your  authorisation  is  to  be  revoked,  suspend  or  canceled  in  order  to  deal  with  conduct  or   practices  identified  during  interventions.   • Letters  of  caution.  A  warning  to  an  entity  or  a  duty  holder  that  there  has  been  a  detected  breach  of  the  WHS   legislation  or  other  responsibility  that  in  view,  has  reasonable  prospects  of  successfully  proving  in  court.   • Work  health  and  safety  undertakings.  An  undertaking  from  a  duty  holder  to  fulfill  an  obligation  under  the   WHS  Act.  A  government  agency  such  as  Comcare  can  accept  undertakings  in  lieu  of  court  proceedings   (except  for  the  most  serious,  category  one  offence/s).     • Prosecution.  Court  based  action  for  the  most  serious  alleged  breaches  of  legislation.  Prosecution  Policy  of   the  Commonwealth  in  deciding  whether  to  pursue  prosecution  action.     1.6.2 Other  Legal  Requirements   Besides  the  above  legal  risks  and  obligations  an  employ  has  a  number  of  other  legal  responsibilities  when   undertaking  business  is  as  follows:       • Pay  Rate   • Leave  Obligations   • Types  of  Employment  Arrangements   • Employment  Records   • Superannuation   • Equal  Opportunities     • Return  to  Work   • Workplace  Dispute  Resolution   • Industry  Accreditations     • Hours  of  Work   • Employment  Process   • Termination  and  Dismissal   • Descrimination   • Taxation   • Insurance   • Worker  Compensation     • Right  to  Work   • Sexual  Harrassment      
  • 8. 8   SMALL  BUSINESS  INFORMATION  PACK     Confidential   ©  YSource  (New  Frontier  Operations  Group)   D-­‐MI-­‐01   2 International  Organisation  of  Standard  (ISO)     Preliminary  industry  research  has  allowed  YSource  to  identify  international  standards  for  the  healthcare   industry,  of  which  encompasses  your  company.  These  standards  are  explicit  guidelines  when  maintaining   procedural  training  of  employees  and  documentation.  When  working  onsite  and  within,  partner  sites  are   as  follows:     2.1.1 Critical  architecture  for  Projects  &  Documentation         • ISO  9001  Quality  Management   • ISO  14001  Environmental  Management     • ISO  27001  Information  Security  Systems   • ISO  31000  Risk  Management   2.1.2 Specifications  for  Industry     • ISO  14048  Environment  Management  –  Life  cycle  assessment   • ISO  26000  Guidance  on  social  responsibility     • ISO  17755  Fire  Safety  –  overview  of  national  fire  statistics  practices   • ISO  9241-­‐910  Ergonomics  of  human  system  interactions        
  • 9. 9   SMALL  BUSINESS  INFORMATION  PACK     Confidential   ©  YSource  (New  Frontier  Operations  Group)   D-­‐MI-­‐01   3 Investment  a  YSource  Package   3.1 Response  Packages  &  Value  Analysis     This  package  is  based  upon  a  single  HRM  advisor  /  employee  required  for  a  company  custom  quotes  will  be   advised  through  consultation  method.       This  package  has  been  established  to  safeguard  maximum  efficiency  and  monetary  value,  by  maximising   the  handling  of  each  HR  advisor  while  minimising  all  human  resource  management  processes  and   elements  in  your  business  structure.       The  YSource  process  for  establishing  proper  practice  is  to  first  conduct  a  one  time  full  audit  of  your   organisation’s  processes,  workplace  environment,  employee  training  and  development  requirements.   YSource  will  meet  with  each  staffing  level  to  be  able  to  understand  the  depth  and  breadth  of  your  full   business.    Normally  this  will  take  4  days.  This  discovery  phase  will  uncover  any  unforeseen  challenges  that   are  currently  faced  within  the  workplace  environment.  Coupled  with  this  it  will  focus  on  the  updating  and   integration  of  HR  into  your  business.       We  then  consult  with  management  about  the  recommendations  and  deliver  a  phased  plan  on  top  of   normal  working  priorities.         Each  small  business  package  is  per  YSource  HR  officer  -­‐  per  month  (independent  insurance  is  taken  out  &   officer  will  also  work  with  owner  onsite)  but  there  are  no  hidden  ongoing  costs  or  locked  in  contracts.  The   package  will  be  in  direct  correlation  to  how  many  HR  Advisors  are  for  your  business  required,  most  small   business  will  only  require  1  officer.  In  respect  to  the  HR  advisor  role,  dependent  on  the  size  of  your   business  and/or  the  industry  requirements.       Upon  further  consultation  if  your  company  requires  basic,  premium  or  corporate  packages  these  will  be   done  under  negotiation  due  to  the  extended  specialty  requirements  around  them.  Specialty  programs  can   be  addressed  individually  or  can  be  maintained  continuously.    An  example  of  this  could  be  payroll;  a   specialist  payroll  accountant  hired  by  YSource  for  superannuation,  employee  remuneration  and  taxation.   Each  specialty  requirement  will  be  done  on  a  case  by  case  basis  to  ensure  maximum  expenditure  and   efficiency.       Below  is  an  outline  of  individual  products  and  package.                
  • 10. 10   SMALL  BUSINESS  INFORMATION  PACK     Confidential   ©  YSource  (New  Frontier  Operations  Group)   D-­‐MI-­‐01   3.2 Human  Resource  Management  Package   The  small  business  pack  includes  both  HR  Service  &  included  Marketing  Package  worth  $3500,  this   includes:     1. Recruitment,  selection  &  retainment     o (Not  limited  to  a  single  position  but  accommodate  multiple  positions  over  the  month)     2. Exit  interviews     3. Compliance  &  quality  management     4. Payroll  system  establishment     o Pay  slips,  tax,  employee  superannuation,  leave  entitlements,  tracking  system,  salary  reviews,   position  profiles,  integration  into  business  practices     5. Performance  management     o Performance  management  weekly,  fortnight,  monthly  or  quarterly  reviews     6. Human  resource  documents   o Example  of  these  documents  developed  are  –  Code  of  Conduct,  Workplace  Safety  Policy,  Job   Descriptions,  staffing  plans,  salary  structures,  Travel  and  Expense  Tracking,  Job  offer  templates,   grievance  and  disciplinary  procedures.     7. Procedural  documentation  &  BPMN  process  management     o Example  of  these  documents  developed  are  –     o Payroll  processing   o Creation  of  certain  dishes     o How  to  file  a  grievance  or  apply  for  leave  if  needed   o The  way  performance  management  works   o How  administration  tasks  are  undertaken  in  documented  process.   o Process  for  Recruitment  and  Selection   o Process  of  dismissal  and  exit  interviews     8. Training  development  &  documentation   o Material  will  be  developed  in  relation  to  training  employees  coming  through  or  those  who  exist   within  your  restaurant  to  both  standardize  and  maximize  the  knowledge  management  process.       9. Induction  and  employee  training  plans   o An  induction  program  is  the  process  used  within  many  businesses  to  welcome  new  employees  to  the   company  and  prepare  them  for  their  new  role.  Induction  training  should,  include  development  of   theoretical  and  practical  skills,  but  also  meet  interaction  needs  that  exist  among  the  new  employees.  
  • 11. 11   SMALL  BUSINESS  INFORMATION  PACK     Confidential   ©  YSource  (New  Frontier  Operations  Group)   D-­‐MI-­‐01   3.3 Business  Marketing  Package   The  small  business  pack  Marketing  Package  worth  $3500,  this  includes:     Website  Wide  Factors   o Keywords  (21  to  40  words)   o Preliminary  SEO  Check   o Detailed  SEO  strategy  &  plan   o Keyword  Analysis  Report   o Competitive  Analysis  Report   o Crawler  Compliance  Implementation   o Google  XML  Sitemaps   o Google  Analytics  Analysis       SEO  Compatability  Checks   o Cross  Browser  Compatability   o Website  Load  Time   o Checking  page  sizes   o Checking  broken  links   o Duplicate  Content  Checking   o RSS  Feeds       On-­‐Page  Optimisation   o Optimsiing  Title  Tags  &  Meta  Tags  (Up  to  25)   o Robots.txt  Optimisation   o Optimising  Site  Directory  Structure  &  Navigation   o Image  Optimisation  (As  Requried)   o Anchor  Tag  Optimisation  (As  Required)   o H1/H2  Tag  Optimisation   o Existing  Content  Optimisation   o Creation  of  New  Optimised  Pages  (10)   o URL  Mapping     Off-­‐Page  Optimisation   o One  Way  Link  Building  (5  links)   o No  Follow  Link  Checks   o Social  Bookmarking  (40  submissions)   o Article  Submission  (20  submissions)   o Press  Release  Submission  (10  submissions)       Content  Syndication  &  Optimisation   o Article  Writing  (4  Articles)   o Press  Release  Writing  (2  write  ups)   o Website  content  publication  (20  submits)   o Home  Page  Content  Publication   o RSS  News  Feed  Submission  (10  submits)     Local  Search  Website  Optimisation   o Local  Search  Engine  Submission   o Customer  Review  /  Testimonial  Submission   o Geo-­‐  Tagging     Classified  Ads  Posting   o Creation  of  Classified  Ad  for  Service  /  Product   Promotion   o Posting  ad  in  relevent  classifieds  (10  submissions)     Social  Media  Optimisation   o Social  media  optimisation   o Geo-­‐Social  Targeting  Research   o Strategcally  presence  on  top  social  media   websites  (15)     Blog  Optimisation   o Blog  Setup  &  Optimisation   o Blog  Articles  Written  (3  Articles)   o Blog  Submissions  (3  Articles)   o Blog  Commenting  (Do  Follow)   o Blog  Feed  Submission   o Forum  Posting  (15  submissions)     Analysis  Reports   o Fortnightly  Report   o Monthly  Activity  /  SEO  Ranking  Report   o Google  Analytical  Report     o Email  /  Skype  Support            
  • 12. 12   SMALL  BUSINESS  INFORMATION  PACK     Confidential   ©  YSource  (New  Frontier  Operations  Group)   D-­‐MI-­‐01   Facebook,  Twitter,  Linkedin  &  Other  Social  Networks   Facebook   o Facebook  Fan  Page  Creation   o Regular  Updates   o Facebook  Profile  Avatar  Design   o Facebook  Timeline  Design   o Facebook  Apps  Intergration   o Facebook  Page  Likes  /  Fans  (200)     Twitter   o Twitter  Page  Creation   o Regular  Updates   o Twitter  Background    Design   o Twitter  followers    (100)   o Twitter  List  Management     Google+   o Google+  Page  Creation   o Regular  Updates   o Google  Circle  Added  (30)     Linkedin   o Linkedin  Account  (Personal  Profile)   o Profile  Keyword  Optimisation   o Linkedin  Company  Page  Creation   o Regular  Updates     Video  Optimisation  with  Youtube   o Youtube  Channel  Creation   o Youtube  Background  Design   o Video  Submission  (15)   o Video  Creation  &  Optimisation  (Upload  of  content  etc)   o Guaranteed  Views  (100)   o Access  to  Premium  Social  Apps     Website  Usability  &  Conversion  Optimsiation     o Latest  online  marketing  trend  adaption   o Landing  Page  Analyser     o Enquiry  Pages  Review   o Enquiry  Page  modification  (if  required)   o Branding  Development  Report   o Social  Reputation  Monitoring   o Number  of  Pages  to  be  Optimised  (Up  to  80  pages  )   o Google  Penalty  Link  Removals   o Mobile  Compatability  Modification   o Dynamic  &  E-­‐commerce  optimisation     Additional  Marketing     o Business  Marketing  Strategy  Session   o Website  Design  consultation     3.4 Business  Education  Package   The  small  business  pack  Marketing  Package  worth  $5400,  you  will  be  eligible  for  a  choice  of  certificate  or   diploma  course  in  business.  This  course  will  be  provided  via  an  education  partner  online  for  yourself  or  to   help  up  skill  members  of  your  team.