This document provides four samples of short reports written by students at different proficiency levels. The reports cover a variety of topics including student field placements, personal educational progress, campus life investigations, and comparisons of technologies relevant to film and television programs. The samples illustrate how report writing can vary across levels in terms of structure, analysis, visual design, and logical development despite differing in topics and formats.

1. Exemplars
SHORT REPORT TEXT TYPE
This section of the Ontario College Writing Exemplars includes four levels of short-
report writing samples rated by the OCWE team. None of these reports is on the same
subject, yet interesting patterns are evident. Approximately half of these report
Exemplars present the results of surveys conducted by the writers, illustrating the
diversity of survey topics developed by the students themselves.
Comparisons between samples on different topics are still possible. For example, at
Level 1, the lowest level in the OCWE system, there are two Exemplars on divergent
topics. One Exemplar is graphically strong, but lacks analysis to mediate between the
data and the conclusions the writer draws. The other Exemplar is visually inaccessible,
lacking sections, sub-headings and graphics. Yet the content is logically developed and
includes the required elements. Contrasts like these help users of the Writing Exemplars
understand how a given level of rating can encompass quite different qualities of written
work.
See page 25 for information on the Rating System.
Ontario College Writing Exemplars 67

2. Exemplars
Level 4 Short Report Sample 1
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to compose a report on student field placement work for one’s instructor or supervisor.
Page 1
Comments
Uses headings well,
although overall font is
too small
Makes one bolding
mistake
Demonstrates mature
understanding of what is
needed in a report
Writes vividly
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3. Exemplars
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4. Exemplars
Level 4 Short Report Sample 2
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to compose a short progress report to a personal contact describing one’s achievements to date towards one’s
educational goal.
Page 1
Comments
Is handwritten for an in-
class exam
Uses headings,
bulleting, and graphics
well
Shows excellent use of
tone and voice
Uses effective diction
Contains subject/verb
agreement error
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5. Exemplars
Page 2
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6. Exemplars
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7. Exemplars
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8. Exemplars
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9. Exemplars
Transcription Page 1
To: [Contact’s Name]
From: [Student’s Name]
Date: March 19, 2002
Re: Progress Report
Purpose:
As requested, I have tracked my progress in my area of study, Theatre
Arts – Performance.
The curriculum is composed of three main disciplines:
1. Voice – The emphasis of this course is on freeing the voice to
allow for clear communication.
2. Acting Techniques – This course concentrates on the
development of basic acting skills.
3. Movement – This course emphasizes exploration, improvisation
and developing technical skills in movement of the body.
Findings:
1. Voice
My awareness of my breath and body has increased through the various
physical and vocal exercises. I have a greater vocal flexibility and speak
with efficiency. This vocal dexterity allows me to relate to text and
better comminicate it to the audience. I have explored, and continue to
explore, the placement, resonence and articulation of the voice. The most
significant thing I learned in voice is the difference of “talking to” and
“talking at” a scene partner or audience. The difference is clear but the
execution is subtle and difficult for me at this time.
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10. Exemplars
Transcription Page 2
2. Acting Techniques
I have worked on the actor’s instruments, emotions, intellect, creativity
and discipline, through text analysis and the preparation of a role. I have
been exploring my personal acting mechanism with an empasis on the
process, not the final outcome. I found that I need to improve my ability
to work with impulse and focus. I have to allow myself to be more
vulnerable and ‘play’ more with a role. Many of the techniques learned
through my training in other classes has helped me in my Acting
Techniques class. This is especially true for Voice which has increased
the depth of my roles.
3. Movement
I have gained a deeper knowledge of how my body is organized for
movement and how to develop strength, flexibility and efficiency
through conscious engagement. I have continued to develop a dynamic
sense of alignment along with increasing awareness of grounding, breath
and energy flow. I enjoyed playing with rhythms and the integration of
movement with sounding, singing and speaking text.
Conclusions and Recommendations
I have learned a great deal through my time in Humber’s Teatre Arts –
Performance program. I hope to continue to explore myself as an actor
and gain more knowledge in the work. In the end of my three years here
at Humber, I wish to work as an actor without a necessary secondary job.
I believe the education and experience gained at Humber will help me
become a better actor and help me achieve my goal to make a living as
an actor. I will become the best actor I can possibly be.
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11. Exemplars
Level 4 Short Report Sample 3
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to compose an investigation report on an aspect of student or campus life.
Page 1
Comments
Has thorough content
Contains many practical
recommendations
Shows good analytical
content
Makes good transitions
Contains some flaws:
“Subject Line” heading
Needs subcategorization
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12. Exemplars
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13. Exemplars
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14. Exemplars
Level 4 Short Report Sample 4
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to write a short report for other students comparing two technologies relevant to the film and television industry
based on what one has learned in one’s program courses.
Page 1
Comments
Shows clear structure
and introduction to each
section
Is professionally
formatted
Contains explanations
and exemplification
Is comprehensible to
general audience
Shows inconsistent
formatting in indented
paragraphs
The topic was program
related, not research, so
no citations are required
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15. Exemplars
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16. Exemplars
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17. Exemplars
Level 3 Short Report Sample 1
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to write a short report for other students comparing two technologies relevant to the film and television industry
based on what one has learned in one’s program courses.
Page 1
Comments
Sets out a good
alternating comparison
Has formatting issues:
document should be
single spaced and needs
more graphics to
highlight contents
Conclusion is
fragmented: Result
section is part of the
conclusion
Requires more detail
e.g., brand names
Has some grammar
errors under Operator
Requirements
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19. Exemplars
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20. Exemplars
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21. Exemplars
Level 3 Short Report Sample 2
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to compose a short progress report to a personal contact describing one’s achievements to date towards one’s
educational goal.
Page 1
Comments
Document is
handwritten because
assignment was an in-
class exam with no
access to computers
Is well organized and
sectioned
Shows appropriate
understanding of
audience and purpose
Concludes well
Has awkward wording
and parallelism
problems
Needs headings e.g.,
“Achievements”
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23. Exemplars
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24. Exemplars
Transcription
To: [Contact’s Name]
From: [Student’s Name]
Date: March 19, 2002
Re: My Educational Goal and Progress
Purpose:
As according to our agreement, I am submitting to you a progress report describing my
headway toward my educational goal of becoming a full time chef.
The following is a list of my achievements and the things I have left to complete in order
to become a chef.
1. Completed first year of culinary management
2. Attained 2 years of restaurant experience
3. Considering opening catering business
Findings:
1. Completed First Year of Culinary Management
In completing my first year of culinary management at George Brown College, I have
received a great introduction to the business and hands-on skills required to work well and
effectively in a kitchen. By the time I graduate from this 2-year program next year, I will
have attained the essential skills and experience to work well in the kitchen as a chef.
2. Attained 2 years of Restaurant Experience
Before entering college, I have worked in restaurants as a waitress, a host and as kitchen
help. With this experience, it will help me to become a well rounded chef by knowing all
sides of the restaurant business. As well, through more years of restaurant experience, I
will be eligible for a high annual salary.
3. Considering Opening Catering Business
In time, I may consider opening a catering business with my experience. By opening this
business, it will allow me to be my own boss and to work closer to home most of the time.
Conclusion and Recommendations
It will take a few more years to gain the experience needed to be successful in the
restaurant business. However, with the love for what I do, and the determination, I know
in time, all hard work will pay off.
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25. Exemplars
Level 3 Short Report Sample 3
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to prepare an investigation report on an aspect of student or campus life.
Page 1
Comments
Demonstrates some
understanding of memo
format
Contains fact-based
content
Has format problem in
subject line
Partly meets established
conventions of text
type, but needs bullets,
proper line spacing,
paragraphs in block
format
Tone is conversational
(“I feel”)
Contains error in
subject-verb agreement
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27. Exemplars
Level 3 Short Report Sample 4
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to compose an analytical report comparing items for company purchase.
Page 1
Comments
Is dependent on prompt
for fact-based content
Opens weakly
Displays errors in
grammar and word
choice
Has format problems in
conclusion heading;
Works Cited format;
inappropriate use of
bold in font style
Uses inconsistent tone
(sentence structure and
word choice)
Is limited in
consideration of
audience and purpose
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29. Exemplars
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30. Exemplars
Level 3 Short Report Sample 5
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to prepare an analytical report on the results of a survey one has developed and conducted.
Page 1
Comments
Deals with a generic
subject
Provides some
commentary
Conveys authentic
informal research
Shows thoughtful
analysis
Uses headings
consistently
A supporting graph or
table would have
enhanced reader’s
comprehension of
material
Contains awkward,
unclear sentences
Needs breakdown of
extra-long paragraph
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33. Exemplars
Level 2 Short Report Sample 1
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to write a short report for other students comparing two technologies relevant to the film and television industry
based on what one has learned in one’s program courses.
Page 1
Comments
Demonstrates
understanding of memo
heading format
Lacks headings (a
formatting deficiency
which prevents this
Exemplar from being
rated as Level 3)
Contains basic fact-
based content
Contains some
colloquial language
(“trickier and more of a
gamble,” “incredibly”)
Controls grammar with
simple sentence
structure
Contains several vague
pronoun references
Contains some comma
errors, including one
comma splice
Contains an apostrophe
error
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35. Exemplars
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37. Exemplars
Level 2 Short Report Sample 2
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to write a short report for other students comparing two technologies relevant to the film and television industry
based on what one has learned in one’s program courses.
Page 1
Comments
Demonstrates limited
understanding of memo
heading format (lacks
meaningful subject line,
includes confusing date)
Opens like an essay
Presents confusing
results
Lacks graphic
representation of results
Lacks analysis
Lacks the key element
of direct relationship
between data and
conclusion
Lacks consideration of
audience
Is too “I” focused
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39. Exemplars
Level 2 Short Report Sample 3 ESL
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to compose a performance review of an employee, including recommendations for improvement.
Page 1
Comments
Demonstrates
understanding of memo
heading format
Is organized with
headings
Uses numbered lists
Conveys polite tone
Displays ESL writing
characteristics: mistakes
appear to be second
language features,
including apostrophe
errors, pronoun usage,
spellings, some missing
articles, plural errors,
and verb tense errors
Lacks parallelism
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41. Exemplars
Level 2 Short Report Sample 4
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to investigate two charities and write a short report to the chair of one’s company donations committee
evaluating the charities and recommending a selection for donations.
Page 1
Comments
10- or 12-point font is
required
Inappropriate use of
capitals
Contains run-on
sentence
Contains too much
breakdown
Needs clarity in subject
line
Concludes weakly
Relationship between
data and analysis of data
is disproportionate
Needs coherence
between
recommendation and
conclusions
Conclusions lack
consideration of
audience and purpose of
task
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44. Exemplars
Level 2 Short Report Sample 5
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to compose an investigation report on an aspect of student or campus life.
Page 1
Comments
Confuses title and
subject
Introduction consists of
a narrative of the
process used for the
investigation
Uses passive voice
Needs bullets
The relevance of the
detail is not apparent
Needs improved
formatting
Presentation detracts
from genuine research
carried out
Uses colloquial
language
inappropriately
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46. Exemplars
Level 2 Short Report Sample 6
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to compose an investigation report detailing and analyzing results of research conducted on a topic of interest to
students or the workforce.
Page 1
Comments
Opens weakly; purpose
is unclear
Has problems with
format and font
Creates confusion with
list
Grammatical errors are
evident: errors with
article use
Has problems with
logical coherence at the
end
Content is not presented
as research
Is confusing to reader
Little regard for
audience needs
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47. Exemplars
Level 2 Short Report Sample 7
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to prepare a report for one’s instructor analyzing and evaluating a classmate’s oral presentation.
Page 1
Comments
Uses clear layout and
headings
Summarizes content to
negligible extent
Contains only sketchy
analysis
Displays grammar
errors
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48. Exemplars
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49. Exemplars
Level 2 Short Report Sample 8
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to write a short report for other students comparing two technologies relevant to the film and television industry
based on what one has learned in one’s program courses.
Page 1
Comments
Develops content only
minimally
Includes definitions, but
they are sometimes
confusing (samplers and
synthesizers are devices,
not techniques)
Fails to explain some
terms (“equalization”,
“Casio”)
Introduces a new topic
(software) in the
conclusion
Shifts point of view in
conclusion
Looses control of tone
in conclusion
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51. Exemplars
Level 2 Short Report Sample 9 ESL
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to compile an analytical report for one’s supervisor proposing upgrades to office computer systems.
Page 1
Comments
Demonstrates good use
of sections including
headings and
subheadings
Sections appear as block
Uses memo format, but
incorrectly
Uses active voice
Subject line could be
more succinct
Demonstrates poor
control within
paragraphs—too many
points included in each
Lacks summary,
recommendations,
conclusions
Demonstrates problems
with word use
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53. Exemplars
Level 1 Short Report Sample 1
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to prepare an analytical report based on the results of the survey one has developed and conducted.
Page 1
Comments
Highlights graphics at
the expense of content
Lacks analysis and
connections between
graphs, text, and
conclusion
Lacks appropriate
headings
Contains little
development of ideas
Has problem with title
on page two pie chart
Does not adhere to
format conventions of
text type (headings,
subheadings, blocks of
text)
Violates format
convention by signing
Contains grammar
errors
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55. Exemplars
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57. Exemplars
Level 1 Short Report Sample 2
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to prepare an analytical report based on the results of the survey one has developed and conducted.
Comments
Demonstrates strong
development of ideas
Lacks graphics,
headings, and other
formatting cues for
Short Report text type
Contains numerous
spelling errors
Violates format
conventions (lacks
sections and graphics)
Contains unclear,
excessively long
sentences
Presents research
synopsis rather than a
full report
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58. Exemplars
Level 1 Short Report Sample 3
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to write an investigation report for a Performance Arts student explaining issues in obtaining an agent, including
qualities agents seek and recommended contacts.
Page 1
Comments
Assignment is
handwritten because
produced in class
Misunderstands
assignment purpose
Demonstrates poor
analysis of researched
materials; no
relationship between
information and
conclusion
Content is essentially a
list
Is unclear about what
the sources represent
Uses colloquial
language
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60. Exemplars
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61. Exemplars
Transcription
To: [Contact’s Name]
From: [Student’s Name]
Date: March 19th, 2002
Re: Jimmie Dean, graduating student from Theatre Humber
Purpose:
Jimmie Dean is in the Pursuit in finding an agent. He just recently
graduated from the Humber College theatre program. Being a Humber
graduate, Jimmie Dean feels that he received the training needed in
today’s theatre.
Theatre History:
Jimmie Dean played in a numerous amount of plays in his graduating
year. His credits are as follows: Death of a Salesman (Willie Loman),
Glen Gary Glen Ross (Richard Roma), Romeo and Juliet (Mercutio),
The Glass Menagerie (Tom Wigfield), The Two Gentlemen of Verona
(Proteus, and Criminal Genius (Philly).
Sources:
CBC Talent Resource Centre, 250 Front St. W. (416) 205-3311
Canadian Actors’ Equity Association, 260 Richmond St. E, (416) 867-
9165
Theatrebooks, 11 St. Thomas St., (416) 922-7175
Theatrebooks sells a book for about $10.00 that lists the phone numbers
of Toronto agencies.
Conclusion:
I’ve known Jimmie Dean for about four years know. I don’t think that
there is a actor out there that has the same drive as Jimmie. He is very
dedicated to theatre and loves to work. I trust that the resources
mentioned would benefit Jimmie.
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62. Exemplars
Level 1 Short Report Sample 4
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to investigate two charities and write a short report to the chair of one’s company donations committee
evaluating the charities and recommending a selection for donations.
Page 1
Comments
Content attempts a
block comparison of
two organizations, but
lacks parallel
information and details
(such as statistics for the
Canadian Cancer
Society, research
information for Herbie
Fund)
Format is confusing to
the reader, especially
lack of graphics, and
unclear and repetitive
headings
Introduction does not
clarify informational or
analytical purpose of
report
Recommendation
represents circular
logic; ending lacks a
direct relationship
between data and
conclusions and
recommendations
Lacks an overall
consideration of
audience and purpose
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64. Exemplars
Level 1 Short Report Sample 5
Task
Students were asked to prepare a short report (5 pages or less in length) in memo or letter format on research conducted
formally or informally, or on work or study experience. This activity required students to collect, reframe, analyze, and
organization information from different sources, and to use standard structural categories.
Assignment: to write a job performance review for a senior company officer regarding an employee about whom there have
been complaints.
Page 1
Comments
Report is hand-written
because prepared as an
in-class assignment
Uses headings but lacks
formal internal
organization to convey
meaning adequately
Uses inappropriately
familiar tone and diction
(“I”, “barely anybody”,
“such a sweet
wom[a]n”)
Contains spelling and
proofreading errors
(“women”,
“saddening”)
Reflects weak
understanding of
purpose of report (“I
have decided upon those
recommendations”)
Headings and content
lack logical order
(recommendations
precede findings)
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