1. The document provides reminders and instructions for an upcoming student project. It outlines important dates for a leadership seminar, study break, and project days where students will work on and present their projects. 2. Students are instructed to spend 5 hours working on a campaign and prepare a reflective report and PowerPoint presentation on their project. Guidelines are provided for the content and structure of the reflective report. 3. The document provides guidance on project management topics like budgeting, communication, and issues. It describes steps to create a project budget, communication plan, and identify potential risks and issues.

1. REMINDERS
14th May -Leadership seminar
16- 20th May – Study break
24th May - Project day for 12pm class (Section 2)
25th May - Project day for 8am class (section 1)
- setup from 8am onwards
- project time – 10am-3pm
1st June - Presentation & report submission day

2. 1. a. Project : Students are required to spend 5 HOURS campaign (10-3pm)
b. Reflective Report: students are to prepare a report on their project.
The report should contain a write up on their activities, share their
feelings and opinions and attach relevant photographs.
Content for Reflective Report
Introduction/Objectives
Project Preparation
Activities
Project Outcome
Conclusion
Individual Reflections
References
Appendices
c. Power point presentation: Each group is required to prepare a 10
minutes PowerPoint presentation containing some photos and brief
explanation on their project. PowerPoint and presentation skills will be
evaluated in this part.

3. Project
Management

4. Project
Budgeting

5. Budgets are typically maintained in a separate and confidential file. This file
tracks actual costs & resource hours against estimates and allocated budget.
Project Budget
 Create file – use spreadsheet or similar
software
 Use an easy format for sharing with
leadership & sponsors
 Use Estimates to identify costs for
resources / time / deliverables
 Track & record actual costs/hours against
estimates

7. Project Budgeting
Step 5
•Add a table that details the cost to complete
the plan.
•List each task and estimate the number of
hours and amount of money it will take to
complete.

8. Project
Communication

9. Ways:
• Formal project meetings
• Informal face-to-face communication
• Project management software
• Email
• Shared documentation – google docs, dropbox, etc
Project
Communication

10. Decide how members access documents, interact with
each other and keep informed of progress and
deliverable completion.
 Team Document Access – SharePoint, a shared network drive or
other common platform where all team members access current
versions of project documents
ᅳ Include key documents (like Project Plans, Schedule, Team
Contacts, sub-team folders for work in progress & deliverables)
 Status Reports – create template with required fields of information
and set expectation of when they are due (weekly)
 Project Team Meetings – lead team in discussing status, issues/risks,
mitigation, leadership/stakeholder input, etc (weekly)
Project
Communication

11. Project
Communication
Step 6
•Include a page that describes your
communication plan.
•detail how often you will hold meetings
and how updates and critical information
are communicated to team members,
lecturer, sponsors, etc

12. Project
Issues

13. Possible Issues in almost every Project !!!
1. Schedule Delay
2. Cost Over Run
3. HR Management
4. Risk
5. Communication
Project Issues

14. Risks & Issues are inevitable in projects and it is critical to keep
tracking documents current and available to the team.
 Use spreadsheets that includes categories/types, name of
accountable person, short & long descriptions of issue/risk,
notes area for tracking progress toward resolution and dates.
 Risk Log
ᅳdentify software limitations or other critical elements that
threaten the success of the project
 Issues Log
ᅳDetails snags, hardships, problems that impede the
project schedule or performance.
 Team leads work issues & risks during meetings and keep
focused on resolving them.
Risk & Issues
Management

15. Risk & Issues
Management
Step 7
•Identify/forecast the possible risks and issues
•List the feasible solutions for each, if any.

16. Review Executive
Summary
Step 8
•Review Executive Summary section

17. Project Approval
Step 9
•End the project plan with an approval sheet.
•It should include the names of the team
members and the date. Include blank lines for
signatures of members

18. Project
Ends