The document describes a VBA user form project designed for managing sales and inventory records in the diamond and precious stone business. It includes features for entering customer and product details, generating invoices, and processing data through Excel using various controls such as text boxes and combo boxes. The project ultimately aims to streamline transaction recordings, ensure accurate calculations, and facilitate tax compliance.

1. VBA Excel User-form Project
BBW-301
Group Partners-
Abhishek Kumar Sharma
Jyoti Narayan Verma
Karan Verma
Sagar Anand
Subhash Kumar
Sales Inventory Invoice
1

2. VBA UserForm
Invoice
It is a VBA UserForm for “Diamond and
Precious stone business” is use to enter
all the necessary information of sales or
inventory records and there important
calculations including:-
• Book / Invoice number,
Date/Time
• Party’s information(Name, Address,
Mobile Number)
• Inventory Details(Goods
descriptions, Unit of product,
Quantity, Rate).
2

3. Contd….
This form consisting –
• UserForm 1
• Labels 15
• Text boxes 21
• Combo boxes 40
• Command buttons 2
3

4. Excel Invoice
Format
All the information entered
in the UserForm forwards
the information to the Excel
invoice/Cash Memo Format
at the specified place on
Excel for further processing
and calculations for the final
output i.e., Net Worth.
4

5. Contd….
The formation of format of Invoice in excels
involves :-
 Mergers of different cells
 Formatting of different cells (color, alignment,
bordering etc,.)
 Inserting and formatting of table
 Insert of shapes
 Textbox
 Including Formulas like sum, product ,AutoSum ∑
,subtraction etc,.
5

6. Switch Button on Excel
Sheet
1. Right click on
shape or button
2. Assigning Macro
3. Insert code
“UserForm1.show”
6

7. Combo Boxes
7
• There are 40 combo boxes in the user form
How to insert
• Select and drag the combo box button form Toolbox on UserForm.
• Resize and name accordingly.

8. Contd….
There are 4 categories/groups
of combo boxes according to
there common values as :-
1. ComboBox1 associated with
NAME (Mr. and Mrs.)
2. Combobox2 to 13 associated
with DESCRIPTION OF ITEMS.
3. Combobox14 to 27
associated with UNIT.
4. Combobox28to 40
associated with QUANTITY.
8

9. 9
1. Make list in another
sheet (sheet 2) of
same excel file which
is to be entered in
combo box
2. Go to Formula bar
<Name manager and
open it
3. In it click on “new”
button
4. Give the name to the
list
5. Click on “ok”
COMBO BOX – Listing
And coding
Step 1st – in Excel sheet

10. Contd….
10
1. Select the Entire range of combo boxes
in which the same values came.
2. Go to properties table < RowSourse
3. Enter the exact Name created in name
manager in excel
4. Combo box list appears
Step-2 (in UserForm)

11. Enter the values in Excel sheet
11

12. Contd….
12
• The Data entered in the UserForm can be forwarded to
Invoice on the Excel sheet through Tabbing on a
command button named “CREATE INVOICE”.
• For these, there is requirement of coding by which all
values in the UserForm come on the exact cell where
needed.
• The common coding require for addressing is
Range(“##").Value = Text Box/combo box #. Text

13. Coding in “Creating Invoice”
Private Sub CommandButton1_Click()
Range("d6").Value = TextBox1.Text
Range("g6").Value = TextBox2.Text
Range("d7").Value = TextBox3.Text
Range("g7").Value = TextBox4.Text
Range("d9").Value = ComboBox1.Text
Range("e9").Value = TextBox5.Text
Range("D10").Value = TextBox6.Text
Range("D12").Value = TextBox7.Text
Range("c15").Value = ComboBox2.Text
Range("c16").Value = ComboBox5.Text
Range("c17").Value = ComboBox9.Text
Range("c18").Value = ComboBox12.Text
Range("c19").Value = ComboBox14.Text
Range("c20").Value = ComboBox17.Text
Range("c21").Value = ComboBox21.Text
Range("c22").Value = ComboBox24.Text
Range("c23").Value = ComboBox26.Text
13
Range("c24").Value = ComboBox29.Text
Range("c25").Value = ComboBox33.Text
Range("c26").Value = ComboBox36.Text
Range("c27").Value = ComboBox39.Text
Range("G33").Value = TextBox21.Text
Range("d15").Value = ComboBox3.Text
Range("d16").Value = ComboBox6.Text
Range("d17").Value = ComboBox8.Text
Range("d18").Value = ComboBox11.Text
Range("d19").Value = ComboBox15.Text
Range("d20").Value = ComboBox18.Text
Range("d21").Value = ComboBox20.Text
Range("d22").Value = ComboBox23.Text
Range("d23").Value = ComboBox27.Text
Range("d24").Value = ComboBox30.Text
Range("d25").Value = ComboBox32.Text
Range("d26").Value = ComboBox35.Text

14. Contd….
14
Range("e16").Value = TextBox9.Text
Range("e17").Value = TextBox10.Text
Range("e18").Value = TextBox11.Text
Range("e19").Value = TextBox13.Text
Range("e20").Value = TextBox14.Text
Range("e21").Value = TextBox15.Text
Range("e22").Value = TextBox12.Text
Range("e23").Value = TextBox17.Text
Range("e24").Value = TextBox18.Text
Range("e25").Value = TextBox19.Text
Range("e26").Value = TextBox16.Text
Range("e27").Value = TextBox20.Text
End Sub
Range("d27").Value = ComboBox38.Text
Range("f15").Value = ComboBox4.Text
Range("f16").Value = ComboBox7.Text
Range("f17").Value = ComboBox10.Text
Range("f18").Value = ComboBox13.Text
Range("f19").Value = ComboBox16.Text
Range("f20").Value = ComboBox19.Text
Range("f21").Value = ComboBox22.Text
Range("f22").Value = ComboBox25.Text
Range("f23").Value = ComboBox28.Text
Range("f24").Value = ComboBox31.Text
Range("f25").Value = ComboBox34.Text
Range("f26").Value = ComboBox37.Text
Range("f27").Value = ComboBox40.Text
Range("e15").Value = TextBox8.Text

15. Usage
• Recordings the Transactions in Quantitative form.
• Provide a reliable and concise form to enter
details.
• Record the flow of inventories.
• Provide a Source for tax payment (GST).
• Calculation Total amount to be pay.
• Enrolled the Necessary details about the
customer.
• Proof for the Transaction.
15