The document proposes an Electronic Security Door System with Database Management for the College of Arts and Sciences at EARIST State College. The system would secure college facilities and utilities, record professor attendance in classrooms automatically, and manage entrance and exit of individuals through biometric authentication and time logging in a database. It describes the need for the system, objectives, scope, and provides an overview of the proposed system design and components.

1. CHAPTER 1
Introduction and its Background
This chapter will deal with the introduction and background of the study
Introduction
The Electronic Security Door System with Database Management
proposed for the College of Arts and Sciences is a system that assures not only
the security of the college but can also record the attendance of the assigned
professor in each room.
This system aimed to develop an Electronic Security Door System with
Database Management in the College of Arts and Sciences to secure the
facilities, and College utilities as well as the assurance of the organization of the
said college.
Through this system the researcher can manage / organize the entrance
of the person who is to enter as well as their exit. For the professors, as they
enter and leave the room, their time in and time out is automatically directly to the
system used.

2. Background of the study
The EARIST State College (ESC) was established after the liberation of
Manila in 1945. It started as a vocational high school with only one room at the
second floor of the Mapa High School, nine teachers, a clerk, and 147 students
under Mr. Pantaleon Regala, its principal. Its former name was Eulogio
Rodriguez Vocational High School (ERVHS).
On July 1, 1946, EARIST acquired its present site at Nagtahan,
Sampaloc, Manila. Apolinario Apilado was appointed principal and this was
followed by Dr. Hilario G. Nudas in 1949.
EARIST developments were made possible via three Republic Acts and a
Presidential Decree:
• RA 4072, jointly sponsored by Congressman Ramon D. Bagatsing and
Salih Ututalum in 1964, authorized the establishement of the Technical
Education Department without changing the name of the school. It was
headed by a vocational director.
• RA 5088, sponsored by Congressman Sergio Loyola in 1967, authorized
the renaming of ERVHS to Eulogio “Amang” Rodriguez Memorial
School of Arts and Trades (EARMSAT) and signaled its separation from
the Division of City Schools, Manila. It was headed by a superintendent.
• RA 6595, sponsored by Congressman Joaquin R. Roces in 1972,
converted EARMSAT to EARIST with a president as its head. This made

3. EARIST into a full-fledged college and authorized the establishment of
vocational-technical school branches in each congressional district of
Manila.
• PD 1524, signed by the President Ferdinand E. Marcos on June 11, 1978,
converted Eulogio “Amang” Rodriguez Institute of Science and
Technology (EARIST) into a chartered state college with a Board of
Trustees as its governing body and Dr. Hilario G. Nudas, as its first
college president.
Pursuant to Board Resolution No. 29, Series of 2010, the EARIST Board of
Trustees approved the change of the institution’s name to EARIST State
College in order to facilitate the realization of its vision of becoming a university.
When EARIST was elevated to the status of a state college by virtue of
RA 6595 in September 30, 1972, the school was authorized to open a collegiate
department and so the College of Arts and Sciences, then Department of Arts
and Sciences, was born.

4. CHAPTER 2
UNDERSTANDING THE EXISTING SYSTEM
This chapter is all about understanding the existing system of the locale,
user of the system, operational process, forms and documents and tools in
system analysis.
User of the System
This system will benefit and will be used by the following:
College Administrator. Takes charge of managing every classroom schedule.
CAS Faculty Staff. In charge of taking part the Administrator’s duty when
he/she is out.
CAS Students. Beneficiaries of the said system.

5. Operational Process
As of now the College of Arts and Sciences has no existing Security
System, thus, they are used to undergo manual procedures to check the college
premises time by time. Each professor is assigned by the Dean to check whether
the rooms are occupied or not. Also, they are to check if every professor is
attending the class or not.
The researchers didn’t have to discuss the existing system here in College
of Arts and Sciences, because there’s no such existing system to secure the
college premises, utilities, and facilities. For that reason, the researchers decided
to propose an Electronic Security Door System with Database Management
for College of Arts and Sciences for them to assure the security of the said
college.

6. CHAPTER 3
DESIGN PROPOSAL
This chapter consists of the statement of the problem, objectives, and
scope and limitation.
3.1 STATEMENT OF THE PROBLEM
1. How an Electronic Security Door System with Database Management
can surpass the manual system in terms of:
a. System Architecture;
b. Database Design; and
c. User Interface?
2. What are the Features to be considered in the proposed system in terms
of:
a. System Architecture;
b. Database Design; and
c. User Interface?
3. How the said Electronic Security Door System with Database
Management may affect the College Management particularly to:
a. Faculty members;
b. Students; and
c. Guest / Visitors?

7. 3.2 OBJECTIVES
This study aims to meet the following objectives:
• To secure department properties particularly in College of Arts and
Sciences’ Deans office, Faculty, Computer Laboratory, and Classroom
utilities.
• To provide automated logbook within each of the rooms in CAS especially
the Faculty and the Computer Laboratory.
- To sustain authorized entrance and exit of the assigned
professor.
• To maintain proper and organized entrance and exit.
3.2 SCOPE AND LIMITATION
This study is limited to College of Arts and Sciences’ premises itself
including all students, professors, employees, as well as the guest who are to
visit the premises, and to the Administrator. This is also focused primarily on the
users of each of the rooms specifically the students and the assigned
professor/s.
Mainly, the study was focused on the security of College of Arts and
Sciences at EARIST State College, Manila. The system can also provide
authorization to the people for entering the college premises.

8. CHAPTER 4
This chapter shows the cost analysis, system flow chart, tools used in
system analysis, proposed algorithm and the data flow diagram.
System Flow Chart
Proposed System Algorithm
Electronic Securiy
Door (Entrance)  Electronic Security Door
 Authorized Personnel
 Biometric / Prototype
A  Record time – in / time – out
• Database Management
 Emergency Exit
Biometric  Unregistered Persons
Prototype  Door open and door locked
Fingerprint
unregistered or
Authorized registered
No
? unsuccessfully. Please
try again.
Ye
Door opens, time – A
in successfully
recorded.
Classes Start

10. Electronic Security
Door (Exit)
C
Emergency Biometric
Exit? No Prototype
C
Yes
Fingerprint
Press Emergency unregistered or
Exit button. Authorized No registered
? unsuccessfully. Please
Exit not recorded try again.
B Yes
Upon entrance, anyone Door opens, time – out
inside the room will be successfully recorded.
assigned to press the
button inside the room Leave the room.
to open the door and
the student outside
enters.
Room left and
B locked

11. Republic of the Philippines
(Formerly Eulogio ‘Amang’ Rodriguez Institute of Science and Technology)
Nagtahan, Sampaloc, Manila 1008
COLLEGE OF ARTS AND SCIENCES
A Proposed Title in
System Analysis and Design
Electronic Security Door System
with Database Management
Proposed by:
Raymart A. Aborque
Rodolfo B. Delorino
Joemary A. Olanka
Mark Bryan F. Ramirez
Ron Nikko T. Socorro

12. Data Flow Diagram
PROFESSOR /
INSTRUCTOR
STUDENTS /
PROFESSOR
1.0 Entrance 6.0 Emergency
Exits via
Emergency Button
“ELECTRONIC
7.0 Exit SECURITY DOOR
SYSTEM WITH
DATA BASE
MANAGEMENT”
DATABASE 5.0 Time - out
SYSTEM
2.0 Time - in
3.0 Record
Data
SERVER
COMPUTER
4.0 Saves
Data
ADMINISTRATOR