An internship training experience based on Smart Working principles and tools with the aim to develop qualities such as Self Confidence, Self Improvement, Relating to Others, Problem Solving Ability, Creativity, Proactive Thinking, Commitment to the job

1. SMART
TRAINEESHIP
Empower young people through
communication and collaboration
technologies
DECEMBER 6,7 2016
Marina Penna, Elisabetta Tatì, Giorgia Martucci, Maria Grazia Oteri

2. VERYBRIEFLY
WHAT WHO WHERE
WHY AIM HOW
PRINCIPLES

3. WHAT
Apply the Smart Working principles
and tools to provide a new way to
train and to orient stagers during
the educational experience between
the university and work

4. WHO
Two young graduates in Economy and in
Political Science selected to attend two
internship within the framework of two
Master Programs in Public Economics at the
Rome Universities: La Sapienza and Roma 3

5. WHERE
ENEA Research and Strategy Office
Lungotevere G.A. Thaon Di Revel
76, Roma -
http://www.studi.enea.it/

6. WHY
To test an internship training experience based on Smart
Working principles and tools to see if it is adequate to
develop qualities such as Self Confidence, Self Improvement,
Relating to Others, Problem Solving Ability, Creativity,
Proactive Thinking, Commitment to the job

7. THEAIM
“Without urgent and targeted action today, to manage the near-
term transition and build a workforce with future-proof skills,
governments will have to cope with ever-growing unemployment
and inequality, and businesses
with a shrinking consumer base”
Klaus Schwab - Executive Chairman of
the World Economic Forum.

8. GUIDINGPRINCIPLE
Collaboration doesn't only mean
coordination, planning,
management. It means making the
most of collective intelligence

9. THEKEY
Enable people to achieve
collaboratively

10. inalabourmarket
characterizedbymobility,
dispersion,technology,intense
collaboration,andrelentless
changeagoodinternshipmust
trainto:
♦ work productively anywhere, and
almost any time;
♦ build cohesive teams even when
members are scattered across the
globe and move about
incessantly;
♦ remain engaged with other team
members and the organization at
large, even when they rarely, if
ever, meet in-person;
♦ access the information they need
wherever it is;
♦ communicate, condivide and
cooperate effectively using new
technologies (screen-sharing
software), social technologies
(social networks), and video
conferencing and e-manage workflows
capabilities;
And finally show them how manage
people they can’t see, by measuring
and rewarding results rather than
“busy-ness.”

11. smarttraineeship
True experiences: Giorgia and Elisabetta

12. TELLINGASTORY

13. Whatwerewelookingfor?
OUR BACKGROUNDS
Elisabetta:
“I am an High course student with a degree in Political Sciences.
I was looking for a traineeship in a public administration.Marina, my future
tutor, sent an email inviting me for a project in smart working for smart
cities at Enea.
It was perfect but...How would we be working?
Giorgia:
Master Degree in Economy and management of companies and enterprises of health
services.
I’ am currently following a Master in Economy of Welfare and Public
Administration.

14. Whatwerewelookingfor?
...OUR PERSONAL NEEDS
E: I’m a very dynamic person. From the very beginning I hoped for an
experience as I am. In particular, I needed to be independent with regard
to the job organization. Only in this way I would have been able to
coordinate my many different activities.
G: During the assessment with Marina, I understand that the
project purpose was to do networking...
...So I decide to start!

15. Whatwerewelookingfor? Our group needs

16. …Theresearchgroupnow
Name Age Training Working
position
Residence
Giorgia Martucci 25 Master Degree in
Economy
Intern Rome (North)
Marina Penna >50 Master Degree in
Chemistry
Researcher Rome (South)
Elisabetta Tatì 25 Master Degree in
Political Sciences
Intern Rome (North)
Maria Grazia Oteri >50 Master Degree in
Sociology
Technologist Bracciano
(Rome)
Bruna Felici >50 Master degree in
sociology
Researcher Monterotondo

17. Whatwehavefound...
Tools for every need during a SMART TRAINSHEEP

18. TRELLO
Why did we select it?
Because it allowed us to use Kanban method for
• working in remote collaborative way;
• making explicit the workflow value;
• Limiting the Work-in-Progress and establishing the limits
for pending activities;
• Controlling and managing of the flow activities: actions
and consequences;
http://www.slideshare.net/MarinaPenna/metodo-kan-ban-applicato-a-progetto-
di-ricerca

19. …THElinkBOARD

22. communicationtools
Since the early days that the group began the project
we were looking for method of communication:
EFFECTIVE and EFFICIENT
➔able to track the workflow
➔usable even by smartphone
➔can be used for meeting
➔Free (possibly)
➔a replacement of email and call
➔simple and easy to understand
➔suitable for groups

23. communicationtools
We choose to use the Basic Communication Tools: Mail,Telephones
and Mobile phones ONLY FOR EMERGENCY/FORMAL COMMUNICATIONS OR
REQUESTS FROM OUTSIDE
But the method of communication used by the group it’ composed by a
set of tools made of applications:
★Hangouts Google that allows us to group conversations,
collaborate, and share many objects easily
★ Skype for meetings and calls
★ Google calendar is intuitive and simple to use,to keep track
of all the events
★ Trello not only as the best tool to manage tasks but to

24. Drive...shareyourdocuments!
Why did we select it?
We needed a way for sharing documents;
It is similar to dropbox but, because it is linked with
your email account, it is better synchronized and easier
accessible;
Moreover, you can work on it without the necessity to
download materials.

25. Drive...ourpersonal tutorial!
Any suggestions?
1. It is better to create documents directly in
Drive. When it necessary to upload files .doc, .xls, .ppt you
have to remember this: the first person who starts to work on
them has to delete the original file that will be a doublet.

28. Drive...ourpersonal tutorial!
2. If you need to download a group document
(for personal or technical reasons), once you
are ready to re-upload it, remember to delete
the previous one.
But...take care

29. Drive...ourpersonal tutorial!
3. In case you have to share drive documents through a link in
Trello, remember to use the same file names to re-nominate the link;
4. be precise and synthetic when naming files;
5. Don’t delete documents before to have discuss of it in group;
6. Drive should be tidy;
7. If you are a new member of the group, at the beginning it is
better do not use the function “search” in order to find files. Move
through the folder to familiarize with the group organization of the
contents.

31. Toggl....forselfandteammanagement
Why did we select it?
Because we needed to be aware of the time we
were dedicating to each activity. We have
calibrated it on the group tasks.
Moreover, this free online app for tracking
your work-time can elaborate tables and
schemes of the entire weekly activity.

32. Toggl....forselfandteammanagement
Do you remember the Trello board?
With Toggl, we can know how much time we
spend on task coworking, task kanban, task
smartworking etc. It is a tool for SELF-
EVALUATION.
Any suggestions?
Remember to start tracking!

35. MYbackground
- My educational backgroung is a Master Sociology and, in
the past, I have been envolved in a number of projects on
sociological aspects and I have always worked in a
traditional way
- Recently, I have enthusiastically joined the ENEA project
“Smart working for smart cities”

36. MYPERSONALexperience
- Joining the project while it was already in progress, I
was initially a litte bit disoriented. Now, I am better
integrated in the work-flow and I am mainly involved in
evaluating the sociological aspects of the co-working in
Italy.
- I am now in a transition phase exploring the several
tools of the project and getting acquinted with them. I
find extremely challenging working with young motivated
and dynamic people.
- Moreover, we can work together remotely, any time and any
place we are.

37. GRAZIE E ARRIVEDERCI
smartworkingxsmartcities@gmail.com
MARINA--> marina.penna@enea.it
ELISABETTA-->eli.tati@hotmail.it
GIORGIA--> giorgiamartucci77@gmail.com
MARIA GRAZIA--> mariagrazia.oteri@enea.it