Running head PROJECT PLAN1PROJECT PLAN 5Proje.docx

Running head: PROJECT PLAN 1
PROJECT PLAN 5
Project Plan
Nicholas Calhoun
Project Management
South University
January 21, 2020
Project Plan
Industry: Healthcare
Project: “Implementation of Electronic Medical Record (EMR)
systems”
Project Overview
The growth in technology has seen the inception of healthcare
informatics whereby hospitals are required to utilize software
systems to “facilitate workflow and improve the quality of
patient care and patient safety” (Chang & Choi, 2016).
Following the enactment of Affordable Care Act in 2010, the
demand for healthcare services has increased drastically.
Consequently, hospitals across United States serve a huge
number of patients in a single day –hence making it hard for
healthcare providers, clinical staff, and physicians to handle
patients’ medical records manually.
Considerably, some level or organization is required in order to
facilitate process of documentation and easy retrieval of patient
records. Acquisition and implementation of a EMR system helps
to capture, manage, and retrieve patient data like demographic
information, lab results, medical history, among others with a

single click. According to Coleman et al. (2015), “a strong EMR
system can effectively acquire and centralize vital patient
information” –something that is effective and efficient service
delivery.
Thus, this project involves the process acquiring and
implementing EMR to facilitate workflow and enhance service
delivery in hospitals.
Synopsis
The project success is entirely anchored on proper “planning
and management” of the activities and processes involved (Serra
& Kunc, 2015). As a course, project management has a number
of objectives which must be fulfilled and this project is fully
aligned those objectives. First, there is need to ensure that
projects are aligned to the organizational strategy and hence,
this project is in line with the need to provide quality care to
patients. The project plan will involve the process of creating a
WBS that will act as a point of reference as far as project
planning and control is concerned. Developing a network
diagram for the project is also key in managing this project.
Cost and time estimation is a key element of this project is
essential in ensuring that the implementation team works within
the required timeframe and budget. Values and risk analysis
also forms is a key element of project plan to ensure that its
implementation does not result into losses. The acquisition of
high performing team is critical in ensuring that the necessary
knowledge, skills, and expertise is acquired to spearhead the
implementation process. Understanding procurement process is
necessary in order to acquire all the relevant materials and
equipment to facilitate the installation and maintenance of
EMR. Finally, assessment and evaluation of the project is
essential to ensure that it meets the required standards
(Clarizen, 2018).
Project Scope
Rouse notes that “project scope is the part of project planning

that involves determining and documenting a list of specific
project goals, deliverables, tasks, costs and deadlines.” Notably,
project scope is vital in ensuring project success. It allows the
PM to assign the necessary resources and set the project
timeline. The anticipated scope for this project include:
· Identification of the project needs
· Confirmation of project goals and objectives
· Acquisition of the resources required for project completion
· Listing down the success factors including the project
expectation
· Identification of possible risks, problems, and challenges that
may hinder project implementation
· Adoption of changes that reflect stakeholder needs –patients,
doctors, management, among others
· User training and adjustments
Project Outcome
Putting in place a flawless and efficient EMR to allow medics to
capture, store, and retrieve patient data. All the required tools
must be incorporated into the system to ensure efficiency in
healthcare service delivery.
References
Chang, H., & Choi, M. (2016). Big data and healthcare: building
an augmented world. Healthcare Informatics Research, 22(3),
153-155. Retrieved from:
https://synapse.koreamed.org/search.php?where=aview&id=10.4
258/hir.2016.22.3.153&code=1088HIR&vmode=FULL.
Clarizen, T. (2018). What Are the Objectives of Project
Management?. Retrieved from:
https://www.clarizen.com/objectives-of-project-management/.

Coleman, N., Halas, G., Peeler, W., Casaclang, N., Williamson,
T., & Katz, A. (2015). From patient care to research: a
validation study examining the factors contributing to data
quality in a primary care electronic medical record database.
BMC family practice, 16(1), 11. Retrieved from:
https://bmcfampract.biomedcentral.com/articles/10.1186/s12875
-015-0223-z.
Rouse, M (n.d). Project Scope. Retrieved from:
https://searchcio.techtarget.com/definition/project-scope.
Serra, C. E. M., & Kunc, M. (2015). Benefits realisation
management and its influence on project success and on the
execution of business strategies. International Journal of Project
Management, 33(1), 53-66. Retrieved from:
https://www.sciencedirect.com/science/article/pii/S0263786314
000519.
Running head: PROJECT PLAN
1
Project Plan
Nicholas Calhoun
Project Management
South University

January 21, 2020
Running head: PROJECT PLAN 1
Project Plan
Nicholas Calhoun
Project Management
South University
January 21, 2020
Running head: INITIAL PLAN DEVELOPMENT 1
INITIAL PLAN DEVELOPMENT 2
Initial Plan Development
Nicholas Calhoun
Foundations of Project Management
South University
January 28, 2020

The statement of need: Write a brief description of the chosen
organization and discuss the background information associated
with the problems that need to be solved.
Due to the passing of the Affordable Care Act ten years ago,
there has been an increased demand for medical services in the
United States. This has led to medical institutions serving
increased patient numbers. Consequently, physicians, clinical
staff and healthcare providers have had difficulties in managing
the medical records of patients manually. This created the need
for organization in the process of documentation and retrieval
of patient records. The Electronic Medical Record, EMR,
system comes in and its implementation and acquisitions would
facilitate the following. The retrieval, management and
capturing of patient data such as medical history, lab results,
and demographic data (Jawhari, Keenan, Zakus, Ludwick, Isaac,
Saleh, Hayward, 2016). Research indicates that an effective
EMR system can centralize and acquire crucial patient
information efficiently leading to enhanced service delivery.
EMR offers the ability to incur improvements on patient safety
through the provision of timely and consistent care to patients
in performance and through compliance with clinical
regulations and standards, and the avoidance of duplicates. It
can also lead to lower health care costs and improved
efficiencies by promoting single patient records entailing
integrated information. This would ensure improved
coordination and continuity of care by reducing redundant tests
and waste.
The goals and objectives of the project: Identify project goals
and the underlying objectives. Quantify the measurable
performance expectations of the project plan to determine
whether it meets the planned objectives. Performance should be
defined in terms of:
· The product or process specification

An EMR is an electronic version of a paper-based record-
keeping system. It is a computer-based system for retrieving,
organizing and storing patient information and is expected to
improve the safety and quality of healthcare tremendously. An
EMR can entail information such as the following. Research and
education that would be accessible from various departments of
a hospital institution under confidentiality, patient privacy and
the protection of security. A plan of care, vital signs, patient
progress assessment, hospitalization, surgical and medical
history, test and laboratory results, allergies, past and present
medication history (Morris, Sheehan, Lamichahane, Zimbro,
Morgan, Bharadwaj, 2019). Others include insurance
information, person to be notified in case of an emergency,
gender, date of birth, complete address and full names.
· The total budget at completion of the plan
The budget for the acquisition and implementation of the EMR
is estimated as follows.
Activity
Estimated Cost
Software Development and Acquisition
$5000
Roll-out
$1000
Hardware
$6000
Training
$1000
Sub Total
$13000
Contingency Cost
$1300
Grand Total
$14300
· The time frame for completion of the plan
The estimated timeframe for the completion of the project is as
follows.

Activity
Estimated Time
Software Development and Acquisition
8 weeks
Roll-out
8 weeks
Hardware Acquisition and Installation
4 weeks
Training
4 weeks
Total Estimated Time
24 weeks
Stakeholders and project requirements: Identify the project’s
stakeholders. Analyze their needs and wants and create a list of
project requirements derived from the inputs provided by the
stakeholders.
The adoption of EMR technology requires administrative
technological capabilities. This means that there will be the
need for a system administrator and IT administration team who
would be responsible for access control, maintenance and
security (Yuan, Kane, Fletcher, Nembhard, 2019). Additionally,
there will be a need for collaboration with hospital
administrators to ensure that the system is contextually viable
for the specific hospital environment as a way to gain effective
implementation.
General practitioners will also need to be involved and offered
financial support to help in offering incentives for use of the
EMR technology, supporting system implementation as needed,
and to purchase additional equipment or gadgets needed to
allow the seamless implementation of the new system.
The users and patients are the other stakeholders and are the
most vital ones when it comes to EMR implementation. The
institution needs to educate them on the system and its benefits
(Pandya, Clarke, Scarsella, Alongi, Amport, Hamel, Dougherty,
2019). This would also allow for consent according to the
regulations in place for information sharing. The need for EMR

is mainly driven by its promise of improving patient safety and
care. As such it is mainly addressed to patients as a way to
increase safety, accessibility, accuracy, and efficiency.
The project requirements are as follows.
Training and quality management where EMR acts as an
enabling system that inculcates focus on improvement in
information processing and quality management. This entails
the legibility of records, reduction in errors, improved results
management, and streamlining accountability and work
processes. Research indicates that with effective training, the
use of EMR can reduce up to two-thirds of medication problems
when implemented.
Compliance with regulations where the EMR deals with medical
records that are legal documents. This means that these records
are the property of the healthcare providers in the facility or
institution produced. As such, access and retrieval should be
done in accordance with specific state or federal information
and data regulations. Moreover, the information within these
medical records is owned by the patients who have the right to
obtain copies of these records and to view them (Mashoka,
Murray, George, Lobue, Mfinanga, Sawe, White, 2019). As
such, it is crucial that all the records captured in the system are
authenticated and stored unaltered by those who create or access
the records.
Project scope development: Identify the scope of the project to
define the work that needs to be performed to meet the project
objectives.
Research defines project scope as a component of project
planning that entails documenting and determining deadlines,
costs, tasks, deliverables, and specific project goals. As such,
project scope is crucial to the success of any project. It also
allows the project manager and his team to set the project
timeline as assign the needed resources. For the acquisition and
implementation of the EMR project, the anticipated scope
entails the following. Adoption of changes that are in-line with
stakeholder needs. Identification of likely challenges, problems,

and risks that may curtail implementation. Listing the project
expectations and success factors. Acquisition of resources to
ensure successful project implementation. Confirmation of
project objectives and goals. Lastly, identification of the needs
of the project and those behind the need for the project.
This project is expected to be implemented in a hospital setting.
This creates the need for training for the medical staff on how
to use the system. Moreover, there needs to be system
development that factors in the needs of the particular hospital
and the specific hospital environment. The equipment and
hardware needed should be provided and the project manager is
to oversee the utilization of the resources provided. The
estimated time for the completion of this project is estimated to
be twenty-four weeks and its implementation will be done
through piloting. This entails rolling out the system in specific
departments and subsequently rolling it out in other
departments. Project success factors include effective
implementation, adequate training for the staff and effective
education of the patients on consent and the need for the system
(Othman et al., 2019). The project will be termed successful if
it increases accuracy, reduces documentation errors and
organizes documentation in a way that is accessible and
informative.

References
Jawhari, B., Keenan, L., Zakus, D., Ludwick, D., Isaac, A.,
Saleh, A., & Hayward, R. (2016). Barriers and facilitators to
Electronic Medical Record (EMR) use in an urban
slum. International journal of medical informatics, 94, 246-254.
Retrieved from
301769
Mashoka, R. J., Murray, B., George, U., Lobue, N., Mfinanga,
J., Sawe, H., & White, L. (2019). Implementation of electronic
medical records at an Emergency Medicine Department in
Tanzania: The information technology perspective. African
Journal of Emergency Medicine, 9(4), 165-171. Retrieved from
https://www.sciencedirect.com/science/article/pii/S2211419X18
301587
Morris, D., Sheehan, B., Lamichahane, R., Zimbro, K., Morgan,
M. K., & Bharadwaj, P. (2019). Validation of an automated
mortality index using the electronic medical record system in a
network of acute care hospitals. Journal of Hospital
Administration, 8(3). Retrieved from
https://pdfs.semanticscholar.org/bc02/98d12b73ac95c22f60fcf5
54f73af1a68461.pdf
Othman, K., Bashir, O., & Arabi, M. (2019). Implementation of
Electronic Medical Record in Vascular and Interventional
Radiology. Journal of Radiology Nursing, 38(3), 201-209.
Retrieved from
302232
Pandya, C., Clarke, T., Scarsella, E., Alongi, A., Amport, S. B.,
Hamel, L., & Dougherty, D. (2019). Ensuring Effective Care
Transition Communication: Implementation of an Electronic
Medical Record–Based Tool for Improved Cancer Treatment
Handoffs Between Clinic and Infusion Nurses. Journal of
Oncology Practice, 15(5), e480-e489. Retrieved from
https://ascopubs.org/doi/abs/10.1200/JOP.18.00245

Yuan, C. T., Kane, G. C., Fletcher, J. M., & Nembhard, I. M.
(2019). The role of social influence and network churn in
beliefs about electronic medical record technology. Journal of
Social Structure, 20(3), 29-49. Retrieved from
https://jhu.pure.elsevier.com/en/publications/the-role-of-social-
influence-and-network-churn-in-beliefs-about-e
Running head: INITIAL PLAN
DEVELOPMENT
1
Nicholas Calhoun
F
o
undations
of Project Management
South University
Janua
ry 28, 2020

Running head: INITIAL PLAN
DEVELOPMENT 1
Nicholas Calhoun
South University
January 28, 2020
Running Head: PROJECT 1
PROJECT 2

PROJECT
Nicholas Calhoun
South University
February 4, 2020
Introduction
Considerably, some level or organization is required in order to
facilitate process of documentation and easy retrieval of patient
records. Acquisition and implementation of an EMR system
helps to capture, manage, and retrieve patient data like
demographic information, lab results, and medical history,
among others with a single click. Strong EMR system can
effectively acquire and centralize vital patient information” –
something that is effective and efficient service delivery.
The Communication Plan
The adoption of EMR technology requires administrative
technological capabilities. This means that there will be the
need for a system administrator and IT administration team who
would be responsible for access control, maintenance and
security (Yuan, Kane, Fletcher, Nembhard, 2019). Additionally,
there will be a need for collaboration with hospital

administrators to ensure that the system is contextually viable
for the specific hospital environment as a way to gain effective
implementation.
General practitioners will also need to be involved and offered
financial support to help in offering incentives for use of the
EMR technology, supporting system implementation as needed,
and to purchase additional equipment or gadgets needed to
allow the seamless implementation of the new system. The users
and patients are the other stakeholders and are the most vital
ones when it comes to EMR implementation. The institution
needs to educate them on the system and its benefits (Pandya,
Clarke, Scarsella, Alongi, Amport, Hamel, Dougherty, 2019).
This would also allow for consent according to the regulations
in place for information sharing. The need for EMR is mainly
driven by its promise of improving patient safety and care. As
such it is mainly addressed to patients as a way to increase
safety, accessibility, accuracy, and efficiency.
Communication officer oversees all issues related to public
relations. He does a lot of marketing communications as well as
media relation for the port to ensure that all communication
goes well. He also organizes for the award-winning events
within the port. Importantly, he has personal interaction with
the business stakeholders of the port, the community members
and the social network agents. He ensures that the
communication is well channeled, and all the activities of the
port go as primarily initiated.
Information Need
Healthcare organizations have busy business operations. Given
its geographical location, and its popularity, hospitals are is
associated with a series of business activities. Proactively, the
hospitals manages both internal and external communication of
the staff members to ensure that all the plans go in line. The
hospital directors in conjunction with the police department are
responsible for ensuring that the security is well maintained
(Brice, Marinov & Rüger, 2015). In so doing, all the operations
of the hospital go in line as planned. The Emergency

Management Coordinator plays a pivotal role. They help in
ensuring the communication process between the employee and
the stakeholder is well maintained. The management provides
that they collect and collaborate with the staff, the responders
and all the stakeholders involved to put things in order in all
types of events.
The manager of the company is responsible for all the
communication within and outside the company. He understands
all the needs of the company and reacts to them, accordingly.
Alongside that, he is also responsible for designing the projects
needed by the port and act upon them respectively. He ensures
that there is credibility in conveying all the information to the
stakeholders. He makes liaison with all departments within the
hospital to ensure that all necessary information needed are
tabled at the right time. All the letters regarding the news of the
hospital are channeled to the management office so and the
manager act on them appropriately. On the same plinth, he
reacts to the letters sent in the post office of the hospital and
responds to them on time. In most instances, the manager of the
port makes facial discussion with the staff members concerning
the progress of the hospital. Any matter regarding the
development of the hospital is addressed on the table, where the
manager chairs the meeting.
Currently, one of the projects ongoing at the port is the
implementation of EMR. Despite the challenges, the
stakeholders try as much as possible to ensure that all the
implemtation activities go as planned. Because of the disruptive
capacity improvement, the stakeholders have shifted the
construction on daily flows from a cross-divisional traffic team.
Risk Assessment
Due to the passing of the Affordable Care Act ten years ago,
there has been an increased demand for medical services in the
United States. This has led to medical institutions serving
increased patient numbers. Consequently, physicians, clinical
staff and healthcare providers have had difficulties in managing
the medical records of patients manually. This created the need

for organization in the process of documentation and retrieval
of patient records. The Electronic Medical Record, EMR,
system comes in and its implementation and acquisitions would
facilitate the following. The retrieval, management and
capturing of patient data such as medical history, lab results,
and demographic data (Jawhari, Keenan, Zakus, Ludwick, Isaac,
Saleh, Hayward, 2016). Research indicates that an effective
EMR system can centralize and acquire crucial patient
information efficiently leading to enhanced service delivery.
EMR offers the ability to incur improvements on patient safety
through the provision of timely and consistent care to patients
in performance and through compliance with clinical
regulations and standards, and the avoidance of duplicates. It
can also lead to lower health care costs and improved
efficiencies by promoting single patient records entailing
integrated information. This would ensure improved
coordination and continuity of care by reducing redundant tests
and waste.
Risk Mitigation Plan
An EMR is an electronic version of a paper-based record-
keeping system. It is a computer-based system for retrieving,
organizing and storing patient information and is expected to
improve the safety and quality of healthcare tremendously. An
EMR can entail information such as the following. Research and
education that would be accessible from various departments of
a hospital institution under confidentiality, patient privacy and
the protection of security. A plan of care, vital signs, patient
progress assessment, hospitalization, surgical and medical
history, test and laboratory results, allergies, past and present
medication history (Morris et al., 2019). Others include
insurance information, person to be notified in case of an
emergency, gender, date of birth, complete address and full
names.
Project Control Plan
Research defines project scope as a component of project
planning that entails documenting and determining deadlines,

costs, tasks, deliverables, and specific project goals. As such,
project scope is crucial to the success of any project. It also
allows the project manager and his team to set the project
timeline as assign the needed resources (Morris et al., 2019).
For the acquisition and implementation of the EMR project, the
anticipated scope entails the following. Adoption of changes
that are in-line with stakeholder needs. Identification of likely
challenges, problems, and risks that may curtail
implementation. Listing the project expectations and success
factors. Acquisition of resources to ensure successful project
implementation. Confirmation of project objectives and goals.
Lastly, identification of the needs of the project and those
behind the need for the project (Morris et al., 2019)
This project is expected to be implemented in a hospital setting.
This creates the need for training for the medical staff on how
to use the system. Moreover, there needs to be system
development that factors in the needs of the particular hospital
and the specific hospital environment. The equipment and
hardware needed should be provided and the project manager is
to oversee the utilization of the resources provided (Morris et
al., 2019). The estimated time for the completion of this project
is estimated to be twenty-four weeks and its implementation
will be done through piloting. This entails rolling out the
system in specific departments and subsequently rolling it out in
other departments. Project success factors include effective
implementation, adequate training for the staff and effective
education of the patients on consent and the need for the system
(Othman et al., 2019). The project will be termed successful if
it increases accuracy, reduces documentation errors and
organizes documentation in a way that is accessible and
informative.
The Organization and Human Resources Plan
The organization is vast, and every department has its
leadership. For example, the Director of Human Resource and
Payroll is responsible for overseeing and administering all
Human Resources functions in concert with all operating within

the hospital. The director of Human Resources, on the other
hand, however, is responsible for planning and directing all
activities related to employee relations. He is also responsible
in supervising the development of the every departmental
personal (Morris et al., 2019). Upon giving them targets to
achieve within a specified period of time, the manager supervise
the progress on regular basis to ascertain that all are realized.
Most importantly, is defined in a way that the project owner
comes first, followed by the project developer, who deals with
all operations of the project, the design, the PM, who shows
production and implementation results. These members various
roles to play to ensure success is realized in the long run
(Morris et al., 2019)
The Project Closeout Plan
The project provides critical information regarding management
and risk assessment. From the project, I have drawn series of
information worth noting. Importantly, the project has proper
planning, resource allocation, and risk assessment. From the
overall overview, project design is a decisive aspect of
management (Morris et al., 2019). Actually, the managers and
other leaders try as much as possible to acquire all information
regarding the port. They also try to deal with any risk that may
emanate from the project in a sober way that does not affect the
subsequent operations of the project. Sometimes, a project
manager goes an extra mile of executing some severe task of
developing a project scope. The challenges are well addressed
through proper planning and resource allocation, which is a
clear indication that to a great extent, the project tries as much
as possible to meet its objectives as far as project management
is concerned.
References

Chang, H., & Choi, M. (2016). Big data and healthcare: building
an augmented world. Healthcare Informatics Research, 22(3),
153-155. Retrieved from:
https://synapse.koreamed.org/search.php?where=aview&id=10.4
258/hir.2016.22.3.153&code=1088HIR&vmode=FULL.
Clarizen, T. (2018). What Are the Objectives of Project
Management? Retrieved from:
https://www.clarizen.com/objectives-of-project-management/.
Coleman, N., Halas, G., Peeler, W., Casaclang, N., Williamson,
T., & Katz, A. (2015). From patient care to research: a
validation study examining the factors contributing to data
quality in a primary care electronic medical record database.
BMC family practice, 16(1), 11. Retrieved from:
https://bmcfampract.biomedcentral.com/articles/10.1186/s12875
-015-0223-z.
Jawhari, B., Keenan, L., Zakus, D., Ludwick, D., Isaac, A.,
Saleh, A., & Hayward, R. (2016). Barriers and facilitators to
Electronic Medical Record (EMR) use in an urban
slum. International journal of medical informatics, 94, 246-254.
Retrieved from
301769
Mashoka, R. J., Murray, B., George, U., Lobue, N., Mfinanga,
J., Sawe, H., & White, L. (2019). Implementation of electronic
medical records at an Emergency Medicine Department in
Tanzania: The information technology perspective. African
Journal of Emergency Medicine, 9(4), 165-171. Retrieved from
https://www.sciencedirect.com/science/article/pii/S2211419X18
301587
Morris, D., Sheehan, B., Lamichahane, R., Zimbro, K., Morgan,
M. K., & Bharadwaj, P. (2019). Validation of an automated
mortality index using the electronic medical record system in a
network of acute care hospitals. Journal of Hospital
Administration, 8(3). Retrieved from
https://pdfs.semanticscholar.org/bc02/98d12b73ac95c22f60fcf5
54f73af1a68461.pdf

Othman, K., Bashir, O., & Arabi, M. (2019). Implementation of
Electronic Medical Record in Vascular and Interventional
Radiology. Journal of Radiology Nursing, 38(3), 201-209.
Retrieved from
302232
Pandya, C., Clarke, T., Scarsella, E., Alongi, A., Amport, S. B.,
Hamel, L., & Dougherty, D. (2019). Ensuring Effective Care
Transition Communication: Implementation of an Electronic
Medical Record–Based Tool for Improved Cancer Treatment
Handoffs Between Clinic and Infusion Nurses. Journal of
Oncology Practice, 15(5), e480-e489. Retrieved from
https://ascopubs.org/doi/abs/10.1200/JOP.18.00245
Rouse, M (n.d). Project Scope. Retrieved from:
https://searchcio.techtarget.com/definition/project-scope.
Serra, C. E. M., & Kunc, M. (2015). Benefits realisation
management and its influence on project success and on the
execution of business strategies. International Journal of Project
Management, 33(1), 53-66. Retrieved from:
000519.
Running Head: PROJECT
1

PROJECT
Nicholas Calhoun
South University
February 4, 2020
Running Head: PROJECT 1
PROJECT
Nicholas Calhoun
South University

February 4, 2020
Running Head: WBS, SCHEDULE AND BUDGET 1
WBS, SCHEDULE AND BUDGET 7
WBS, Schedule And Budget
Nicholas Calhoun
South University
February 10, 2020
WBS Chart
Work breakdown structure is an essential tool especially in
identifying the scope of the project and also in establishing the
facilities that the project aim at providing after its completion.
The work breakdown structure depicted in this assignment aims
at establishing an online student registration system. The
activities that will be done during the entire procedure are
outlined in the following WBS (Chambers, 2017).

The first activity is registration. It is the site through which the
students would visit so as to register themselves within the
institution. Below the registration is a segment where the
students enter their credentials. In this segment, the students
would enter their personal details so as to get them registered.
This is important especially for the reason that the information
is required when preparing the registration invoice once the
registration process is completed.
The system also includes login as the next activity in the
structure. This stage requires that the student enters their login
credentials as they were provided in the previous stage so as to
gain access to their portal. This stage enables the student to
authenticate their credentials whenever it is required.
The next activity in the system would be to select their class
based on their eligibility levels. Upon finalizing the class, the
system will automatically print out a confirmatory receipt. This
confirms that the student has successfully selected and finalized
a class.
The next and last stage of the system is preparation of a
registration invoice. This would mark the termination of the
entire online student registration procedure.
Schedule
The first step of the entire procedure would be to register. The
registration stage requires that the students enter their
credentials so as to get them registered into the system. They
would then require to choose their class according to their level
of eligibility. Next would be to finalize the class selection
(“Course Registration System Software Development Plan,”
2015).
The next activity is the login segment. It requires the student to
enter their personal credentials so as to access their portal. It is
important to note that the stage is dependent on the previous
stage in that the student uses the credentials that they had
entered in the previous stage. Upon logging in, the student
could authenticate their credentials if needed. The

authentication of the credentials is dependent on the login step
since that is the only way the student is able to access their
credentials in the system.
Next stage is printing of the confirmatory receipts. The stage
requires that the student be registered into the system. The last
step is preparation of the student invoice. It is also dependent
on registration. These activities are well outlined in the task
flow network below.
The critical path is used to show the activities that transpire
during the execution of the project as well as how they follow
each other. It emphasizes on the specific activities that must be
carried out so as to ensure efficient execution of the project as
well as the inter-dependency of the activities (Filev, 2019). The
critical path for this particular project is as follows:
Activity
Inter-dependency
Registration
This step is independent as it only requires the personal details
of the student
Login
Depend on registration in that a student cannot log in to the
system if they are not registered.
Authentication of credentials
The student must log into the system prior to authenticating
their credentials. This implies that this step depends on the
login stage.
Printing confirmatory receipt
The step is dependent on registration.
Preparation of the student invoice
The step depends on registration.
Personnel staffing will consider the procedure for obtaining the
required staff members, the amount of time that the staff
services will be required, the minimal qualifications of the staff

members and also the necessary training for the staff members.
The tasks will be scheduled in such a way that the accommodate
the commencement stage, inception stage, risk analysis and
design development phase and also the project execution phase
itself (Cassidy, 2015). The project staff scheduling will be as
follows:
TASK
COMMENCEMENT DATE
COMPLETION DATE
Commencement Phase (scheduling)
18-January-2020
27- January -2020
Inception phase (preparing the project design)
28-January-2020
7- February -2020
Risk analysis and design development
8- February -2020
15- February -2020
Execution Phase
16- February -2020
27- February -2020
Cost plan
The initial step of the plan is resource planning. Among the
resources required for this project would be in different forms,
that is, informational, physical, human and also financial
resources. There should be enough information regarding the
installation of the new registration system. It should cover the
shortcomings of the current system and how to solve them. It
should also cover the improvements that the new system aims at
bringing into the school upon its implementation. The physical
resources needed are more complex computers within the school
that would be efficient to run the new system. There will be also
some human resource requires especially in terms of software
engineers and designers who would study and ensure that the

proposed system would be efficient for the intended purpose.
All of these resources would require some finances to purchase.
The next step is cost estimation. It involves actual
quantification of the resources and also their costs. Purchasing
new computers would cost the school an estimate of $8000. The
installation of the new system would require purchasing of
human resources. The people that will be hired to carry out the
task would need to be compensated. The estimated salary
expense for five technological experts is $5000 for the entire
project. There will also be some finances required to carry out
research about the project. This is anticipated to cost the
institution about $1000. The project’s budget also considers
other miscellaneous expenses such as transportation costs,
accommodation of the technological experts, training of the
staff members and any other needs that may arise. The
estimated financial cost for the entire project is $10,000.
The next step is cost budgeting and cost control. Cost budgeting
involves allocation of the estimated costs of the resources into
cost accounts. Cost control checks the variance of the costs
from the baseline while ensuring that corrective action is
carried out to achieve minimum costs.

References
Cassidy, Liz. (2015). Project Management: Time Estimates and
Planning. Retrieved from
https://www.projectsmart.co.uk/project-management-time-
estimates-and-planning.php
Course Registration System Software Development Plan.
(2015). Software Development Plan. Retrieved from
http://sce.uhcl.edu/helm/RUP_course_example/courseregistratio
nproject/artifacts/projectmanagement/sdp_current.htm#ProjectPl
an
Chambers. (2017). Work Breakdown Structure. Retrieved from
http://www.chambers.com.au/glossary/work_breakdown_structu
re.php
Filev, Andrew. (2019). Project Management Critical Path is
Easy. Retrieved from https://www.wrike.com/blog/critical-path-
is-easy-as-123/
Running Head: WBS, SCHEDULE AND
BUDGET
1
Nicholas Calhoun
S

o
uth
University
February 10, 2020
Running Head: WBS, SCHEDULE AND BUDGET 1
Nicholas Calhoun
South University
February 10, 2020
Sheet1Student Registration SystemRegistration LoginPrint
Receipt Provide CredentialsAuthentication
CredentialsConfirmation ReceiptChoose ClassesPrepare
Registration Invoice

Running head PROJECT PLAN1PROJECT PLAN 5Proje.docx

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