ROTARACT UPSA PLAN OF ACTION

2015/16 Plan of Action of Rotaract Club of UPSA 1
ROTARACT CLUB OF UNIVERSITY OF PROFESSIONAL STUDIES
SPONSORED BY
ROTARY CLUB OF ACCRA EAST
PLAN OF ACTION FOR THE ROTARY YEAR 2015/2016

TABLE OF CONTENT
CLUB OFFICERS
CLUB DIRECTORS
MEMBERSHIP LIST
STANDING AND SPECIAL COMMITTES
ROCUPS 2015/16 PRESIDENT’S MESSAGE
CLUB ADMINISTRATION
MEMBESHIP
SERVICE PROJECT
PUBLIC RELATIONS
FINANCE
SARGENT AT ARMS
IT
2015/16 YEAR MEETING ACTIVITIES
CLUB BUDGET
COMMITTEES

CLUB OFFICERS
President Rotr. Thomas Philip Abakah
Vice President Rotr. Helena Yeboah
Immediate Past President Rotr. Dennis Teye - Adjei Kent
Secretary Rotr. Nana Akua Akyaa Sarfo
Treasurer Rotr. Christabel Mendes Barton-Oduro
Club Trainer Rotr. Doreen Agboka
Deputy Club Trainer Rotr. Paulina Adzo Sedor
Sergeant-At-Arms Rotr. Manasey Siaw Amanor
Deputy Sergeant At Arms Rotr. Abraham Kofi Sissah
CLUB DIRECTORS
Director, Club Administration Rotr. Derrick Kwabena Agyapong
Deputy Director, Club Administration Rotr. Zita Kpodo-Boafo
Director, Membership Rotr. Emmanuel Junior Quarm
Deputy Director, Membership Rotr. Prince Ani Acquah
Director, Service Project Rotr. Godwin Selorm Peniyena
Deputy Director, Service Project Rotr. Ignatius Egbefome
Director, Public Relations Rotr. Albert Mawuli Datsomor
Deputy Director, Public Relations Rotr. Philomina Dougi Waja
Director, Finance Rotr. Wonder Etornam Nunekpeku
Deputy Director, Finance Rotr. Thelma Lorrinda Lartey
Director, It Rotr. Steve Periera
Deputy Director, It Rotr. Micheal Osei

MEMBERSHIP LIST
1) Rotr. Thomas Philip Abakah
2) Rotr. Helena Yeboah
3) Rotr.Dennis Teye-Adjei Kent
4) Rotr. Nana Akua Akyaa Sarfo
5) Rotr. Christabel Mendes Barton-Oduro
6) Rotr. Doreen Agboka
7) Rotr. Paulina Adzo Sedor
8) Rotr. Manasey Siaw Amanor
9) Rotr. Abraham Kofi Sissah
10) Rotr. Derrick Kwabena Agyapong
11) Rotr. Zita Kpodo-Boafo
12) Rotr. Emmanuel Junior Quarm
13) Rotr. Prince Ani Acquah
14) Rotr. Godwin Selorm Peniyena
15) Rotr. Ignatius Egbefome
16) Rotr. Albert Mawuli Datsomor
17) Rotr. Philomina Dougi Waja
18) Rotr. Wonder Etornam Nunekpeku
19) Rotr. Thelma Lorrinda Lartey
20) Rotr. Steve Periera

21) Rotr. Micheal Osei
22) Rotr. Micheal Somuah
23) Rotr. Thomas Jubilant Ponful
24) Rotr. Mercy Ofosuhene
25) Rotr. Kaziar Okyere
26) Rotr. Helen Yeboah
27) Rotr. Stephen D Bani
28) Rotr. Isaac Amofa Boadi
29) Rotr. Dennis Ellis Adjei
30) Rotr. Desmond Adoo Sefa
31) Rotr. Enyonam Ama Boakye
32) Rotr. Marcella Mawusi Missodey
33) Rotr. Wisdom Nana Kwesi Fiawoo
34) Rotr. Elizabeth Xorlali Awatey
35) Rotr. Elizabeth Apau
36) Rotr. Rita Arkoh
37) Rotr. Dorcas Afriyie
38) Rotr. Jeffery Ansah Boakye
39) Rotr. Hamdia Alhassan
40) Rotr. Nana Akua Baduwah Arhin
41) Rotr. Charity Amoateng Yeboah
42) Rotr. Sandra Ama Biney Ofosu
43) Rotr. Wilhemina Adjei-Mensah
44) Rotr. Ruth Bugri
45) Rotr. Anita Ama Worwornyo
46) Rotr. Rapheal Kwame Edem Sappah
47) Rotr. Mary Abena Boatemaa Agyei
48) Rotr. Nathacha Abayateye Darko
49) Rotr. Lucy Akwolaga
50) Rotr. Robert Mintah
51) Rotr. Tracey Ofeibea Ankrah

52) Rotr. Joyce Cudjoe
53) Rotr. Kwame Baah Agyekum
54) Rotr. Ebenezer Boadu
55) Rotr. Bless Victor Kwabla Dey
56) Rotr. Hilda Bebaradisa Tuumyeridam
57) Rotr. Esther Apenteng
58) Rotr. Gloria Pokua Frimpong
59) Rotr. Juliet Gidisu
60) Rotr. Eunice Anisor Edusey
61) Rotr. Daniel Laladu
62) Rotr. Gladys Ekua Baidoo
63) Rotr. Stephanie Aanaa Sarku Nettey
64) Rotr. Rose Simpson
65) Rotr. Jonathan

STANDING COMMITTEES
CLUB ADMINISTARTION
MEMBERSHIP
SERVICE PROJECT
PUBLIC RELATIONS
SPECIAL COMMITTEES
FINANCE
SARGENT AT ARMS
IT

PRESIDENT’S MESSAGE___________________________________________________
Indeed in Rotary, one could bear witness to the fact that the mantle of leadership and the
administration in all clubs change every year. This gives an opportunity for individuals and
members to serve as well as unearth their God given talents and skills by serving humanity for
the progress of human dignity. It is in light of this that we stand to observe not both an end and a
beginning but a pause and a continuation of what people, with humanity at heart started.
I must acknowledge that my colleagues and I are equipped to take up the mantle of leadership
and the administration of our organization, the Rotaract of University of Professional Studies in
championing the path of Service for the 2015/16 Rotary year for the development of Human
Dignity as a basis of worthy enterprise.
Rotary International President-Elect K.R. Ravindran has asked us to be a gift to the world. We
will commit our resources, time, energy and effort to ensure that we live an impart that will
linger on the mind of people in this generation and beyond.
I would like to congratulate and appreciate the outgoing executives for their stupendous and
outstanding efforts during their term of servitude.
In conclusion, I reverently christen all Rotarians, Rotaractors, Interactors and stakeholders
wherever they may be to join hands so we can be a gift to the world.
Thank you.
Thomas Philip Abakah
President 2015/16
Rotaract Club of University of Professional Studies

CLUB ADMINISTRATION PLAN___________________________________________
The Club Administration Committee conducts all the club’s administrative activities, and with
focus on the theme “be a gift to the world”, has the following objectives for the 2015/2016
Rotary year:
 Make Rotary information, goals of Rotaract and object of Rotary presented at meetings
more informative to members and especially guests, through proper preparation and
presentation. Members will be encouraged to sign up to deliver Rotary information,
goals of Rotaract and object of Rotary with the aim of increasing members’
understanding of Rotary and improve presentation skills.
 Ensure effective, efficient and timely dissemination of minutes of general and board
meetings to the District, National, Sponsoring Club and Youth Service Directorates.
Minutes will be dispatched three clear days before the next meeting.
 Financial reports will also be sent by email to members and delivered via PowerPoint at
general meetings. This will significantly reduce the amount of money spent on printing
and photocopies. This will also form part of our club’s contribution to a ‘greener’
environment.
 All directors, as part of business meetings, will be required to present reports on the
activities of their committees for the past month and their plans for the next month.
 An award scheme will be instituted to award outstanding Rotaractors for their ability to
throw a hand of invitation to Non Rotaractors to club meetings and other Rotaract
programmes and also show commitment (Financially and service) to the club.
 The committee shall award Non-Rotary Speakers with the four way test of the things we
think say or do.
 A paid trip will be organized to serve as fun, educational and cultural awareness
purposes.

 The Club Administration Committee will work hard at getting renowned professionals
from a wide variety of fields to give talks and share their experiences at our meetings,
with the focus on leadership, personal and professional development for members.
 The agenda for the next general meeting will be announced at the end of each general
meeting to enable members prepare adequately before attending meetings.
 The committee will explore various avenues to ascertain Community service project
competitions that will attract funds to execute.
 The committee shall write articles on the activities of the club and also prepare reports
after the club has undertaken any project.
 The following ideas will be explored for the purposes of closer interaction with our
sponsoring Rotary club:
 Get the catalogue of Rotary Club of Accra-East and explore opportunities for problem-
solving for Rotarians or their companies as part of fundraising efforts.
 Send our programme of activities to be announced at sponsoring Rotary meetings to
serve as reminder to Rotarians and increase the likelihood of Rotarians coming to visit
 Engage the Rotarian President of the Rotary Club Of Accra East to send Rotary
delegates to our weekly meetings
 Organize a Rotaract Week plan and send the report to RI for recognition.
 The following ideas will also be explored for the purposes of closer interaction with our
sister clubs:
 Encourage members to attend meetings of other Rotaract clubs; community and tertiary
based
 Send our outline of activities to be announced at sister club meetings to increase the
likelihood of some Rotaractors coming to visit.

MEMBERSHIP PLAN_______________________________________________________
The Membership Committee has membership retention, attraction and extension as its topmost
priority. Under the leadership of the membership director, the committee will focus on retaining
current members, helping them to attain 60% of attendance requirement and restoring inactive
Rotaractors.
Currently, the have 65 members in good standing. Attendance has been quite encouraging for
majority of the members, yet there is more room for improvement. In view of this, the
committee, in collaboration with the club administration committee, will organize some activities
that are aimed at enhancing an atmosphere of fellowship and friendship which would encourage
and motivate members to attend meetings and participate in other club activities.
Some of the activities aimed at membership retention, attraction and extension are:
 Special incentives for members who invite the highest number of people to club
fellowship meetings as this will be a criteria for awarding the rotaractor of the month and
year.
 The committee in consultation with the president shall award the best male rotaractor,
female rotaractor, overall best rotaractor and best club officer of the year.
 In collaboration with the PR Committee, organize serious hall to hall announcement on
what the club is about and our reason of existence across all levels from 100 to 400 but
more emphasis will be placed on the level 100 to 300 at Regular, Evening and Weekend
Schools.
 Each member of the committee will be assigned to follow a number of club members
 The committee will implement a membership and attendance system that will help track
members’ attendance to meetings and also help identify members defaulting in
attendance, for the purpose of follow-ups
 A make-up card, to be signed by the president will be provided for visiting rotaractors
who attend Rotaract Club of UPSA meetings and vice versa. These make-up attendances
will be valid in deciding whether a member is in good standing or not.

 All members with 100 percent attendance at the end of the Rotary year will be awarded.
The Membership Committee will execute the following goals in view of attracting and recruiting
new members:
 Clarify the criteria for membership and incorporate same into club’s bylaws: the
membership committee will organize induction of new members once a semester, with
prospective members having to meet the following requirements:
 A minimum of 60% attendance to meetings for the time under review
 A good understanding assessed at an interview with the board-on the goals of Rotaract
and the responsibilities of members towards achieving these goals
 A general consensus among members of the board of genuine interest and active
participation in club activities by the prospective member during the period.
 Full payment of the approved induction fees, Lacoste Shirt , Name tag and pin
 The membership of those not in good standing will be terminated at the point of
inducting new members
 Members will be enjoined to talk to friends about the exciting opportunities to fellowship
through service in Rotaract, with focus on getting them to join Rotaract
 Guest will be assigned mentors who may or may not be their host after their first visit.
These mentors will maintain a personal relationship with the guests in order to give them
a sense of belonging and also pave way to teaching them about Rotaract
 Guest contact will be included in the club’s mailing list with the view of keeping them
informed of the club’s programmes and activities
The Membership Committee’s goal is to increase attendance and commitment to Club
meetings and activities respectively as well as increase members in good standing by
50% at the end of the 2015/16 Rotary year.

SERVICE PROJECT PLAN__________________________________________________
Bearing in wits the theme for the Rotary Year Be A Gift To The World, The Rotaract Club of
University of Professional Studies shall embark on projects and programs that falls under
Rotary’s Six Area of Focus namely Peace and conflict resolution, Disease Prevention and
Treatment, Maternal and Child Health, Basic Education and Literacy, Economic and community
development and Peace and Conflict Resolution. Our activities will also press on Leadership and
Professional Development of our members and students of the University.
This year, our programs and projects will be categorized into two facets; the First Semester (First
Half) and Second Semester (Second Half) of the Academic Year (Rotary Year).
First Semester (First Half of the Rotary Year)
 Training of New Executives and Directors and Publicity for Membership (Membership
Campaign)
 Free Interpay and Online Course Registration and Fundraising for Painting Project
 Social Entrepreneurship Seminar – Preparing the Next Generation to be Agents of
Change
 Book Donation and Deworming Project at the Captain Centre For Education, Ahantan
West District, Takoradi - Western Region
 Painting of the Schools - Amugi and Boundary Road Schools, Adabraka-Accra.
Second Semester (Second Half of the Rotary Year)
 Windscreen Cleaning for Fundraising
 Book Donations and Deworming at Tehey D/A Primary, Ada-West District, Ada
 Mega Health Screening on UPSA Campus ( Glaucoma Screening, Dental Services and
among others)
 Sexual Reproductive Health Seminar
 Barcamp UPSA
Possibility Plan
 Rotaract UPSA Week Celebration
 Youth Service: Clean Kwame Nkrumah Circle Project

PUBLIC RELATIONS PLAN_________________________________________________
The Public Relations committee is one of the most important committees in the Rotaract club of
University of Professional Studies. The Committee shall continue to embark on intensive and
exclusive campaigns.
Below are some specific initiatives the Public Relations Committee will undertake in the
2015/16 Rotary year:
 A camera will be made available at every meeting for image capturing.
 The Club’s Mass SMS platform, face book page, whatsapp group chats and
among others will be used to remind and inform members of dates, times and
venues for meetings, events and activities.
 The club shall create a website, a face book page, intensify the use of our blog and
also take advantage of google plus, twitter, you tube among others.
 Entreat all Rotaractors to brand themselves with any Rotaract paraphernalia at
certain days of the week which will be agreed upon by the board and will be
communicated to the members.
 Embark on a thoughtful broadcast about the club and its projects. This is going to
be done by selecting certain lecture halls for the week and ensure that the student
populace is briefed about the Rotaract club, its purpose and benefits.
 Efforts will be made by the PR committee to liaise with other associations on
campus organizing certain events which are in Rotary’s area of focus. This will
help create a platform for the club to tell the student populace what Rotaract is all
about. The clubs logo will be made evident on the banners to help in promoting
the publicity of the club as “Voluntary Organizers”.
 Press Releases will be given to media houses, posted on the clubs website and
also on notice boards on campus in order to ensure that right information about
the club are rightfully publicized.
 Ensure that efforts will be made to get live, in-studio interviews on radio and
television stations in order to get greater publicity for our projects and also in
creating more awareness to the public.

 The PR committee will ensure that our conduct in engaging with people when
providing publicity for projects must enhance the good image of Rotary
International, Rotaract and Interactors as a whole. This will promote the
facilitation and realization of partnership and sponsorship for the club
 Ultimately, it is the expectation of the PR committee that all members actively
promote the club and its activities, since we are all, default Public Relations
Officers for the club.
 Uphold the Rotary value of professional excellence and high ethical standards and
ensure that we be a gift to the world wherever we are.

FUNDRAISING PLAN_______________________________________________________
The Fundraising Committee is a special committee set up to raise funds to finance or fund club
activities. Under the Leadership of the Finance Director, the Fundraising Committee will
implement a plan to raise funds outside of established revenue sources such as dues, project
levies and fines.
Some of the revenue generation strategies to be adopted by the fundraising committee are
grouped into folds. They are Appeals, Proceeds from Sales, Special Fundraising, IT Services for
a Fee and Surpluses from Organizing Seminars and Conferences and Sponsorship and
Partnership.
Appeal
The Club and its members, by the strategic efforts of the fundraising committee, will appeal for
funds through these tactics:
 Send envelopes to colleagues, friends and relatives to give monies to support our project
 Send envelopes to Rotarians of our sponsoring club and other Rotary Clubs to help as
well
 Pledge donations from members outside of dues and fines
 Pledge donations from Rotarians of our sponsoring club and other Rotary Clubs
Sales
Proceeds will be derived from the sales of the following items:
 Rotaract Club of UPSA Lacoste shirt
 Rotaract UPSA Lapel Pins
 Rotaract UPSA Name Tags
 Rotaract UPSA Wrist bands
 Other paraphernalia

Special Fundraising
The Special fundraising will be done through
 Live Auctions
 Silent Auctions
 Special Fundraising at general and board meetings
 Free Online Interpay and Course registration with Fundraising
 Windscreen Cleaning
IT Services for a fee
The club members who are IT inclined shall offer services to individuals, professional and
corporate bodies at a fee. This shall serve as a source of fundraising.
Seminars and conferences
Surpluses from organizing seminars and conferences can serve as fund for the club.
Sponsorship and Partnership
The committee shall also secure sponsorship and partnership packages from corporate and
professional bodies to support our programs, projects and activities.
The target for the fundraising committee is Ten Thousand Ghana Cedis (GH₵10,000) by the end
of the Rotary year in June 2016. All members are encouraged to support the fundraising efforts
of the club in whatever way they can as we are a gift to the world.

SARGENT AT ARMS PLAN_________________________________________________
The Sergeant at Arms committee is mandated to perform all disciplinary functions and ensure
law and order before, during and after meetings of the club and also at project sites and social
functions. The following are some of the duties and responsibilities of the committee:
 Setting up the hall and calling meetings to order
 Keep control of meeting at all times
 See to it that general meetings are kept to time
 Insist that members stand when speaking and follow protocol as it will ensure that every
one hears what is being said.
 Guests Arrival: To be looked after on arrival by the person who is introducing them. Make
a good impression, they could be a potential member
 Venue: Notify venue if place of meeting is changed. The usual Venue to be manned for
make-ups or make arrangements for the venue to hand them out
 Social Functions: With the Club Administration discuss program with President and
Director. A good balance of Social and Rotaract Activities makes for a healthy Club
 Arrive at the Meeting early
 Ensure the use of song books at every meeting
 Any other delegated duty by the President, Vice – President, Secretary and Treasurer.
 Safe guard the assets of club

IT PLAN
The IT Committee is a special committee mandated to perform all online functions and duties on
behalf of the Club.
Below are some initiatives to be carried out by the members of the committee.
 The committee in collaboration with the club administration and PR committees will
update the club’s website; face book page and blog regularly with minutes and pictures of
meetings, programs, projects and activities.
 They shall manage all the social media platforms of the club.
 They shall perform all online related duties of the club in case of any upcoming events
 Members shall publicize clubs events via the clubs social media platforms.
 The committee shall effectively manage the clubs social media platforms, google plus,
face book, twitter, Instagram, WhatsApp platforms, youtube among others.

MEETING ACTIVITIES FOR THE 2015-16 ROTARY YEAR
This section reflects the activities to be undertaken at each general meeting in the year. The
venue for all general meetings is the LBC 204 Lecture Hall, UPSA Campus, unless otherwise
stated. Meetings commence at 3.00pm and closes at 4:30pm (1hour 30minutes)
NOTE
1. Board Meetings shall be held on every Wednesday prior to a Business Meeting on
Monday.
2. Committee Meetings shall be held on Tuesday prior to a business meeting.
3. Business Meetings shall be held on every first Monday in each new month.
4. General Meetings shall be held on every Monday unless otherwise stated.
5. Silent and/or Live Auctions shall be held once in each Semester.
6. Induction Ceremonies shall be held once in each semester.
7. Rotaract UPSA Anniversary shall be held on the Monday, 12th
October, 2015
8. A Trip to Sajuna shall come off on the Saturday, 28th
November, 2015.
9. President and Treasurer’s Report shall be presented on the last meeting in each semester.
10. International Assembly shall be held on from Sunday 17th
- Saturday 23rd
January, 2016.
11. Rotary’s Anniversary is on the 23rd
February, 2016.
12. Rotaract UPSA Week Celebration comes off on Monday 22nd
- Friday 26th
February,
2016.
13. Rotaract Ghana Week Celebration shall take place from the Sunday 6th
– Saturday 12th
March, 2016
14. The Annual Delegate Conference/District Assembly And Conference scheduled for
Benin shall be held from Thursday 24th
– Sunday 27th
March, 2016
15. Handing Over Ceremony shall be held on the Friday 30th
April, 2016

POSSIBLE ACTIVITIES
 Joint Meeting With Rotaract Club of Accra East, Wisconson International University
College and University of Ghana
 Joint Meeting with clubs and associations on campus such as ENACTUS UPSA, Cocoa
Advocacy Movement UPSA, Eagle Youth Club UPSA and among others to create a
vibrant and envious impression about Rotaract.
 Educational, Socialization and Fun Trip with Sister Rotaract Clubs to foster togetherness
among Rotaractors

2015-2016 YEAR'S MEETING PROGRAMMES
JULY (NO SPECIAL DESIGNATIONS)
Date Business Of The Day Resource Persons
6 Vacation _
13 Vacation _
20 Vacation _
27 Vacation _
AUGUST (MEMBERSHIP AND EXTENTION)
3
Vacation/ Membership
Campaign All Members
10
Campaign All Rotractors
17
24
Thurs. 27 Presentation of Plan Of Action Rotary Club of Accra East
31
SEPTEMBER (BASIC EDUCATION AND LITERACY MONTH)
7 Akwaaba Meeting All Members
14 Club's Vision Rot. President Thomas
21 Theme Talk Rtn. President Bright
28 What Is Rotaract? Rot. DRRD Andrews
OCTOBER (ECONOMIC AND COMMUNITY DEVELOPMENT MONTH)
5 Business Meeting Directors
12 Rotaract UPSA Anniversary All Members
19
Significance Economic And
Community Development A Rotarian
26 Live/Silent Auction All Members

NOVEMBER (ROTARY FOUNDATION)
9 Induction Ceremony All Members
16 International Day of Tolerance UN Representative
23 District Grant PDG. Willie K.
Saturday 28 Trip to Sajuna All Members And Guests
30 Half Year / Financial Report Club Treasurer Christabel
DECEMBER (DISEASE PREVENTION AND TREATMENT)
7 Examination _
14 Examination _
21 Examination _
28 Vacation _
JANUARY (VOCATIONAL MONTH)
4 Vacation _
11 Vacation _
18 Vacation _
Sun.17- Sat. 23
International Assembly, San
Diego, California; USA _
25 Vacation _
FEBRUARY (PEACE AND CONFLICT RESOLUTION MONTH)
1 Akwaaba Meeting All Members
8 Peace And Conflict In Ghana A Rotarian
15
Nomination And Election Of
Directors All Members
Mon.22- Fri.26
Rotaract UPSA Week
Celebration All Members
Tues.23 Rotary's Anniversary All Members
29 Time With Vice Chancellor Prof. Joshua Alabi

MARCH (WATER AND SANITATION MONTH)
Mon.7- Sun.13
Rotaract Ghana Week
Celebration Rotaract Ghana
21 Time With SRC SRC Executives
Thurs.24-Sun.27
District Assembly And
Conference DAC Benin
28 Report From DAC / Auction Club Executives Elect
APRIL (MATERNAL AND CHILD HEALTH MONTH)
11 Induction Ceremony All Members
18 Preparing for the Job Market Prof. Goski Alabi
25 Full Year/Treasurer Report Club Treasurer Christabel
Fri. 30 Handing Over Ceremony All members and Guests
MAY ( YOUTH SERVICE MONTH)
2 Examination _
9 Examination _
16 Examination _
23 Examination _
Sat. 28-Wed.01 RI Convention, Seoul, Korea _
JUNE (ROTARY FELLOWSHIP MONTH)
1 Vacation _
8 Vacation _
15 Vacation _
22 Vacation _
29 Vacation _
Meeting Schedules are provisional and are subject to change when the need arises.

BUDGET__________________________________________________________________
The budget for the 2015/16 Rotary year reflects the board’s revenue and expenditure forecasts
for the year under review. Assumptions considered in drawing up this budget are stated in the
accompanying notes. The board’s desire to embark on aggressive fundraising, through the
special Fundraising Committee.
Members are enjoined to pay their dues and project levies and support the club’s fundraising
efforts to enable the realization of the club’s revenue targets; meant for the successful execution
of ambitious community service and membership attraction and retention initiatives. These will
go a long way to boost the image of our club and Rotary/Rotaract in general; and help attract
and retain members that are crucial to achieving the club’s future goals.
REVENUE NOTES Gh¢ Gh¢
Balance as at 1/7/2014: GH Cedi Account 1188.65
Cash In Hand 50
USD
Account($98.5) 354.6
Internal Inflows
Dues and Project Levy Outstanding 1 280
Fines Outstanding 2 10
Tickets Proceeds Outstanding 3 90
T Shirts Proceeds Outstanding 4 162
Raffle Ticket 5 875
Mystery Fines 6 875
Silly Fines 7 875
Loosing Ticket 8 75
Presidential Fines 9 500
Auctions 10 1000
Membership Dues 11 325
Project Levy 12 325
Induction Fees 13 300
External Inflows
Receivables 14 490
Monies From Envelopes 15 1000
Corporate Sponsorship 16 5000
Fundraising Projects 17 4000
Sponsorship from Rotary Club of Accra East 18 6365
Total Revenue 24140.25

EXPENDITURE
President Directorate 19 120
Vice President Directorate 20 120
Secretary Directorate 21 110
Treasurer Directorate 22 260
Club Administration 23 4815
Membership Attraction and Retention 24 190
Public Relations 25 260
Service Projects 26 15100
Fundraising/Finance 27 260
Sargent at Arms 28 310
Information Management 29 100
Sundry 30 300
Total Expenditure 21945
Surplus(Deficit) of Income over
Expenditure 2195.25
ASSUMPTIONS
Number of members in good standing 65
Number of new members to be inducted 30
Number of General Meetings 25
Average attendance to General Meetings 35
Number of Auctions 2
Membership Dues per member Gh¢5
Project Levy per member Gh¢5
Induction Fee per member Gh¢10
Silly Fines Gh¢1
Mystery Fines Gh¢1
Raffle Ticket Gh¢1
Loosing Ticket Gh¢1
Dollar Exchange Rate Gh¢3.6
CFA Franc (OXF) 145.808
NOTES

1. DUES AND PROJECT LEVY OUTSTANDING Gh¢
Dues and Project Levy Outstanding From Members 280
2. FINES OUSTANDING Gh¢
Fines Outstanding From Members 10
3. TICKETS PROCEEDS OUTSTANDING Gh¢
Tickets Proceeds Outstanding From Members 90
4. T SHIRTS PROCEEDS OUTSTANDING Gh¢
T Shirts Proceeds Outstanding From Members 162
5. RAFFLE TICKETS Gh¢
Raffle Ticket (25 meetings * 35 Average Attendance * Gh¢1) 875
6. MYSTERY FINES Gh¢
Mystery Fines From Members (25 meetings * 35 Average Attendance * Gh¢1) 875
7. SILLY FINES Gh¢
Silly Fines From Members (25 meetings * 35 Average Attendance * Gh¢1) 875
8. LOOSING TICKET Gh¢
Loosing Ticket From Members (25 meetings * 3 losers * Gh¢1) 75
9. PRESIDENTIAL FINES Gh¢
Presidential Fines From Members (25 meetings * Gh¢20) 500
10. AUCTIONS Gh¢
Auctions (2 meetings * Gh¢500) 1000
11. MEMBERSHIP DUES Gh¢

Each member shall pay membership dues of Gh¢5 325
12. PROJECT LEVY Gh¢
Each member shall pay membership dues of Gh¢5 325
13. INDUCTION FEES Gh¢
New members shall pay Gh¢10 as induction fees 300
14. RECEIVABLES Gh¢
Receivables 490
15. MONIES FROM ENVELOPES Gh¢
Fundraising From Envelopes 1000
16. COPORATE SPONSORSHIP Gh¢
Corporate Sponsorship 5000
17. FUNDRAISING PROJECTS Gh¢
We anticipate to raise 4000
18. SPONSORSHIP FROM ROTARY
CLUB OF ACCRA EAST Gh¢
Sponsorship from Rotary Club of Accra East 6353
Details
US $
CFA
Franc
Gh¢ Gh¢
National Dues 60 216
Rotaract District 9102 Dues 70000 480 480
Rotaract District 9102 Project Levy 20000 137 137
DAC Registration For Four (Executives
Elect)
85000 583* 4 2332
DAC Transportation For Four 300*4 1200
Project Support 2000
Total 6365

19. PRESIDENT DIRECTORATE Gh¢
Communication 60
Transport 60
Total 120
20. VICE PRESIDENT DIRECTORATE Gh¢
Communication 60
Transport 60
Total 120
21. SECRETARY DIRECTORATE Gh¢
Communication 50
Printing of Documents 60
Total 110
22. TREASURER DIRECTORATE Gh¢
Communication 60
Printing of Documents 50
Raffles prices @ 6 per general meeting 150
Total 260
23.CLUB ADMINISTRATION
US $
CFA
Franc
Gh¢ Gh¢
National Dues 60 216
District Dues 70000 480 480
District Project Levy 20000 137 137
DAC Registration For Four (Executives
Elect)
85000 583* 4 2332
DAC Transportation For Four 300*4 1200
Printing of Certificates (Gh¢10*12m) 120
Four Way Test Certificates 120
Communication 60
Transport 50
Other Related Expenses 100
Total 4815

24. MEMBERSHIP ATTRACTION AND RETENTION Gh¢
Communication 60
Induction Expenses 100
Certificate for best Rotaractor of the month 30
Total 190
25. PUBLIC RELATIONS Gh¢
Communication 60
Club Banners 100
PR Campaigns 100
Total 260
26. SERVICE PROJECT Gh¢
First Semester
Club Officers Training and Membership Project 500
Free Interpay and Online Course Registration and Fundraising Project 500
Social Entrepreneurship Seminar 1500
Book Donation And Deworming Project 2000
Painting Project 4000
Second Semester
Windscreen Cleaning for Fundraising 600
Health Screening (Glaucoma Screening, Dental Screening, among others) 2000
Book Donation and Deworming Project 1500
Sexual Reproductive Health Seminar 1000
Barcamp UPSA 1500
Total 15100

27. FINANCE Gh¢
Communication 60
Transport 50
Printing of Documents and Envelopes 150
Total 260
28. SARGENT AT ARMS Gh¢
Maintenance of Materials 50
Box (For Keeping materials) 50
Raffle Tickets / Receipts 50
Attendance Books For members, Guests & Projects 50
Communication 60
Transport 50
Total 310
29. Information Management Gh¢
Communication 60
Other Related Expenses 40
Total 100
30. Sundry Gh¢
Sundry Expenses 300

COMMITTEES_____________________________________________________________
Executive In Charge: Vice President Helena Yeboah
Club Administration
Rotr. Derrick Kwabena Agyapong (Director)
Rotr. Zita Kpodo-Boafo (Deputy Director)
Rotr. Dennis Teye-Adjei Kent (Immediate Past President)
Rotr. Nana Akua Akyaa Sarfo (Secertary)
Rotr. Enyonam Ama Boakye
Rotr. Jeffery Ansah Boakye
Rotr. Stephanie Aanaa Sarku Nettey
Rotr. Daniel Laladu
Rotr. Ebenezer Boadu
Rotr. Hamdia Alhassan
Membership
Rotr. Emmanuel Junior Quarm (Director)
Rotr. Prince Ani Acquah (Deputy Diractor)
Rotr. Doreen Agboka (Club Trainer)
Rotr. Paulina Adzo Sedor (Deputy Club Trainer)
Rotr. Mercy Ofosuhene
Rotr. Kaziar Okyere
Rotr. Dorcas Afriyie
Rotr. Rapheal Kwame Edem Sappah
Rotr. Bless Victor Kwabla Dey
Rotr. Juliet Gidisu
Service Project
Rotr. Godwin Selorm Peniyena (Director)
Rotr.Ignatius Egbefome (Deputy Director)
Rotr. Helen Yeboah

Rotr.Marcella Mawusi Missodey
Rotr. Charity Amoateng Yeboah
Rotr.Anita Ama Worwornyo
Rotr. Gloria Pokua Frimpong
Rotr. Adjei Dennis Ellis
Rotr. Bugri Ruth
Rotr. Mintah Robert
Finance
Rotr. Wonder Etornam Nunekpeku (Director)
Rotr. Thelma Lorrinda Lartey (Deputy Director)
Rotr.Helena Yeboah (Vice President)
Rotr.Christabel Mendes Barton-Oduro (Treasurer)
Rotr. Micheal Somuah
Rotr.Desmond Adoo Sefa
Rotr.Gladys Ekua Baidoo
Rotr.Eunice Anisor Edusey
Rotr.Wilhemina Adjei-Mensah
Rotr.Nana Akua Baduwah Arhin
Public Relations
Rotr. Albert Mawuli Datsomor (Director)
Rotr. Philomina Dougi Waja (Deputy Director)
Rotr. Isaac Amofa Boadi
Rotr. Wisdom Nana Kwesi Fiawoo
Rotr. Rose Simpson
Rotr. Hilda Bebaradisa Tuumyeridam
Rotr. Sandra Ama Biney Ofosu
Rotr. Tracey Ofeibea Ankrah
Rotr. Joyce Cudjoe
Rotr. Kwame Baah Agyekum

Sargent At Arms
Rotr. Manasey Siaw Amanor (Director)
Rotr. Abraham Kofi Sissah (Deputy Director)
Rotr. Thomas Jubilant Ponful
Rotr. Stephen D Bani
Rotr. Elizabeth Xorlali Awatey
Rotr. Elizabeth Apau
Rotr. Rita Arkoh
Rotr. Mary Abena Boatemaa Agyei
Rotr. Lucy Akwolaga
Rotr. Esther Apenteng
It
Rotr. Steve Periera (Director)
Rotr. Micheal Osei (Deputy Director)
Rotr. Nathacha Abayateye Darko
Rotr. Jonathan

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