Binocs is a web-based resource planning and scheduling application that aligns the work demand and capacity of knowledge workers. Binocs takes your existing planning tools to a next level and is specifically designed for QC labs, R&D, regulatory affairs or multi-project environments. Binocs is trusted by some of the biggest companies in the world (Pfizer, GSK, Merck, UCB, Danone, …). For more info or to request a demo: https://discover-binocs.com/

1. # binocs
Discover Binocs
Geert Vanhove, Founding partner Binocs

2. How we know a thing or 2 about Resource Planning
 A team of 70+ specialists
 Active in life sciences, process
industries and services/distribution
 In Europe and abroad
 US implementation
partner(TayganPoint)
 2 Cloud Applications
 Binocs
 LightsOutPlanning
 In-house developed resource
planning cloud application
 Built for R&D, engineering,
labs, regulatory affairs…
 Relevant Binocs references
include:

6. Most companies spend 70% of their budget
“keeping the lights on” (Gartner)

7. Capacity planning in 6 steps

8. 8
Organized in 6 processes
Structure and capture demand
Capture demand based on enterprise systems
and/or manual entry by multiple Project Managers

9. 9
Resource needs can be entered manually
or read from Excel / MSProject

10. 10
Resource needs can be entered manually
or read from Excel / MSProject

11. 11
Create tags yourself
to store meta data

12. 12

13. 13

14. 14

15. Tag values can be used in Binocs reporting
A Tag predefined per resource (people or
equipment), e.g. an hourly cost for a resource, an
equipment cost per hour…
Data can be uploaded/extracted easily from/to Excel
Standard “list of values” can be created
Create reusable
reports yourself;
export to Excel is
standard
Use for budgeting, forecasting, compare plan to actuals…

16. Binocs connects to any demand source
CTMS PPM EXCEL …
Example video of an integration with Microsoft projects can be found here

17. 17
Organized in 6 processes
Structure and capture demand
Manage Resource Capacity
Define capacity and competences
Exchange resources between teams

18. 18
Organized in 6 processes
Structure and capture demand
Manage Resource Capacity
Manage Services
Define expertise, standard work and templates
Taksado: automated workload estimation

19. 19
Organized in 6 processes
Structure and capture demand
Manage Resource Capacity
Manage Services
Plan, Schedule and get insights
Analyze and capacity-level your planning
across short-mid-long term horizon
Why can’t we deliver on due date?

20. 20
Align resource needs with capacity to avoid impossible
situations (define your own re-usable reports)

21. 21
Align resource needs with capacity to avoid impossible
situations (define your own re-usable reports)

22. Analyze and level your planning
(constrained/unconstrained)

23.  A specific report allows consolidating and changing project status/properties easily
• Simple front end that can be used for PMO meetings, management meetings
• Special fields include configured tags with your specific terminology like Complexity, Impact, Resources risk, Budget risk, …
• Values are saved in the cloud: Full audit trail on all changes – Multi user – Access controll
Project List
Aggregated KPIs show project progress

24. Analyze and level your planning
(constrained/unconstrained)

25. 26
Organized in 6 processes
Structure and capture demand
Manage Resource Capacity
Manage Services
Plan, Schedule and get insights
Find solutions using scenarios
Bottlenecks!
Evaluate solutions in a scenario
by modifying assignments,
capacity, priorities, …
Easy to create “What-if” scenarios

26. 27
Organized in 6 processes
Structure and capture demand
Manage Resource Capacity
Manage Services
Plan, Schedule and get insights
Find solutions using scenarios
Track performance / KPIs
Capture progress data from different sources
Leading performance indicators

27. It simply doesn’t work

28. The disintegrated world of resource planning

29. Demand Generation
OPERATING
MODEL
Projects /
Work Packages
Work Demand
Teach Binocs how you work (a machine learning
concept)
Project
Characteristics
Business rules
PPM system

30. Teach Binocs how you work
Integrated planning Horizons: Cross over from Long term to Mid term
Project characteristic
Horizon = Long
 Roughcut planning
Project characteristic
Horizon = Mid or Short
 Work breakdown to desired
level of detail
In the Operating Model we describe how to plan the type of project on
a long term and on a mid/short term

31. Demand Generation
OPERATING
MODEL
Projects
Work Demand
Teach Binocs how you work (a machine learning concept)
Business rules
PPM system
Project A [Long]
Project B [Mid]
Long
Project are translated into work demand depending on
their planning horizon characteristic.

32. The operating model covers multiple dimensions
Teach Binocs how you work (a machine learning concept)
Planning horizon
Apply a different consolidation level depending on the planning horizon
Automatic project workplan
Project characteristics outline a realistic operational workflow.
Organizationally end-to-end
Plan work across the full organization and visualize work demand from
a project and functional team viewpoint
Recurring work
Project quantity drivers define how parts of the work are repeated (e.g.
#countries, #experiments)
Properly sequenced
Work dependencies and slack are carefully laid out, providing the
planning algorithm with all possible options to level the workload.

33. The disintegrated world of resource planning

34. The disintegrated world of resource planning

35. Most companies spend 70% of their budget
“keeping the lights on” (Gartner)

36. 37
More than a tool
Innovation that meets your business needs
100% cloud-based
Synchronized at any time,
accessible from
everywhere
Business-owned
Designed by the business
to serve the business
Connected
Integrated with your
existing legacy systems
Used in Laboratories, QC/QA, R&D, Regulatory Affairs, Engineering
Secure
Protecting all data using
industry best standards