VRG Dongwha Joint Stock Company is a joint venture between the Vietnam Rubber Group and Dongwha Group established in 2008. It has 190 employees and produces MDF products for export. The company has a functional organizational structure divided into 3 management layers and 15 departments. Key departments include Production Management, MDF Production, Engineering, Raw Materials, and Logistics. Human Resources oversees staffing through a 6-step process including recruiting internally or externally, screening CVs, shortlisting candidates, interviewing, and making job offers.

1. LOGO
Internship Report
FROM March 11th to March 15th, 2013

2. Contents
VRG DONGWHA JOINT STOCK COMPANY
ORGANIZATIONAL STRUCTURE
FUCNTIONS & TASKS OF DEPARTMENTS
HUMAN RESOURCES MANAGEMENT
STAFFING- COLLECT & RECRUITMENT
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3. VRG DONGWHA MDF JOINT STOCK
COMPANY
- A j oi nt vent ur e bet ween t he Vi et nam
Rubber G oup (Vi et nam and t he D
r ) ongw G oup
ha r
History (K ea), w
or as est abl i shed i n 2008.
- I n 28/2/2012, t he M F pl ant oper at ed
D
of f i ci al l y.
- N ber of em oyees: about 190.
um pl
Business - VR D has 1 headquar t er s & 1 M F Pl ant
GW D
i n B nh Phuoc pr ovi nce (38.46 ha), 1
i
Scope r epr esent at i ve company i n H M
C.
- Pur chase and sal e, pr ocessi ng of MF
D
Business pr oduct s.
Activities - Expor t and di st r i but e M F pr oduct s i n
D
Vi et nam and abr oad.

4. ORGANIZATIONAL
STRUCTURE
The functional organizational structure in VRGDW is divided into 3 layers
of management and 15 departments.

5. ORGANIZATIONAL STRUCTURE
● The top layer of management is General
Director - Mr. Kwang Byeoung Chae.
● Lower layer is Head of Division with 7
managers.
● The last layer includes 15 departments
with managers who are Head of
Department.
● Lower layer has direct connection to
upper layer.
● Specially, 3 Dept. are HR Dept., Chemical
Plant, Planning & Corporate Dept. have

6. FUNCTIONS, TASKS OF
DEPARTMENTS
BOARD OF DIRECTOR
• VRGDW has 1 General Director- Mr. KB
Chae and 1 Deputy General Director- Mr.
TN Thanh.
• Has responsibilities to plan, manage
and operate business strategies.
• Assign functional tasks for Head of
Division and control activities of 15
Departments in the company.

7. FUNCTIONS, TASKS OF
DEPARTMENTS
• PM receives and censors orders from Purchasing Dept. and
1. Production shifts satisfactory orders to MDF Production Dept..
Management
Dept. • Supervise and control production upon phases, censors
product quality & contact with Logistic Dept. to export products.
• Receives orders from PM and carries out production process.
2. MDF • coordinates and supervises production process.
Production
Dept. • Associates with Logistics Dept. to distribute goods to customers
• Undertakes 2 fields including mechanical field and electrical field.
• Mechanical field has responsibility in maintainance and repair
3. Engineering machines, engine in the factory.
Dept.
• Electrical field adjusts and watches for electric current in
machines, design circuit

8. FUNCTIONS, TASKS OF
DEPARTMENTS
4. Raw • Be responsible for raw material procurement & maintain
Material the quantity of woods can meet the requirement of
Dept. production order in MDF Production Dept.
• Establishes disciplines and regulation in labor
5. Health - protection for whole company.
Safe -
Environment • Regulates rules to make sure that employees work in
Dept. safe environment and fresh for environment.
• Arranges accommodation, transportation for
6. General customers, purchasing office equipments for office.
Affair
• Undertakes to order uniforms and other stationeries for
Dept.
staffs in the company.

9. FUNCTIONS, TASKS OF
DEPARTMENTS
• Receives orders from customers, imports& exports products in
domestic and international.
7. Logistics • Distributes, observes products & makes sure that customers
Dept. can receive goods successfully.
• Associates with custom- house to accomplish export procedure.
• Has representative office in HCM city.
8. Sales Dept. • Has direct connection to customer in receiving order &
distribution of products to customers.
• Receives feedback from customers and responses them.
• Has representative office in HCM city.
9. Sales
Management • Launches business strategies to seek, attract, maintain
Dept. customers.

10. FUNCTIONS, TASKS OF
DEPARTMENTS
• Manage finance & plan accounting for whole company.
10. Finance &
Accounting • Periodic reports in accordance with planning budget
Dept. revenues and expenditures in order to meet the company's
demand.
• Undertakes planning for quality standard that manufacture
11. Quality has to apply in manufacturing process.
Assurance
• Identifies, controls and adjusts all elements have direct
Dept.
impact on creating quality.
• Buy material-tool- components, machinery, equipments
for internal divisions.
12. Purchasing
Dept. • Buy goods for the requirements arising unexpectedly or
the number of small suppliers that are not delivers.

11. FUNCTIONS, TASKS OF
DEPARTMENTS
 3 departments are HR Dept., Chemical Plant, Planning & Corporate
Dept. have managers who are Head of Division that have direct connection
to General Director.
13. Human Resource 15. Planning & Corporate
14. Chemical Plant
Dept. Dept.
• Provides a sufficient • Produces chemicals that • Analyzes, estimates biz
supply of qualified serve for MDF activities & determine
individuals to fill jobs in the manufacturing process. plan for next period.
company. • Constructs others Dept.
• Orients for new employees build their own yearly
and makes plans in training plan.
and development. • Reports biz activities to
General Director.
• Refines basic
compensation system and
benefit for employees.
• Interlinks staffs in other
departments as well as
managers and employees.

12. HUMAN RESOURCES
MANAGEMENT
HR has 3 main roles
Advising Service Controlling
HR
ROLES

13. HUMAN RESOURCE MANAGEMENT
FUNCTIONS
HR has 5 main functions.
Labor Relation Staffing
HR Planning HR Benefit & Compensation
Training & Development Health & Safety

14. STAFFING- COLLECT &
RECRUITMENT
Staffing- Collect & Recruitment is the process of finding qualified applicants
for organizational jobs.
Recruiting Source
Choices
Internal External
• From VRG DW • From vocational
employee’s introduction. school, labor central.
• Internet:
Kiemviec.com
• Head hunter
service.

15. SIX STEPS OF RECRUITING
Receive Interview Assessment &
compose Offer Letter.
6 Offer Letter
Make appointment & combine
with other manager to carry out
an interview.
5
Interview
Screen & choose best application Write Shortlist
4 for Interviewers. CV for
Screening CV satisfactory
candidates.
Search for suitable and adaptable
3 document with job description. Manage
Searching CV documents &
Post Recruitment Notice base on keep archives.
2 Recruitment Req. & Job Description.
Recruitment Notice
Receiving filled form with recruiting
1
information from others Dept.
Recruitment Request

16. DOCUMENT WRITING SHORTLIST
MANAGING CV
● HR executive ● Shortlist CV
search for suitable summaries
and adaptable necessary
document with job information of
description. For the candidates for
situation of recruiting process.
unsuitable ● When carrying out
document, they are an interview, HR
stored as archive for executive sends
requisition if Shortlist CV &
necessary. document of

17. PROCEDURES AFTER PASSING
INTERVIEW
● After the candidate passed the interview, HR
has to order equipment for new employee and
makes appointment with he/she to complete
procedures in 2 months of work attempt.
● Procedure includes personal information &
photo of new employees, HR executive has to
introduce Intramural Regulations and other
urgent situations.
● HR executive introduces new employee to
other Dept. in the company.
● HR executive follows working process of new

18. LOGO
Thank You!