The 4th case study in our series. Showing the steps to achieve a 60% reduction in line items of Spiral Wound Gaskets

1. 1
Case Study 4
60% Reduction in Line Items
Oil & Gas Sector

2. 2
Introduction
 Case study 1 carried out at a bottling plant showed there were
still many inconsistences in the master data even after the 9500
line items underwent a cleansing exercise by an external
consultant.
 Every storeroom has many types of gaskets and seals for
different applications.
 Case study 4 deals with one type of material, – Spiral Wound
Gaskets, used for sealing pipe flanges containing high pressure
fluids and gases.

3. 3
Initial Review Spiral Wound Gaskets
 After multiple searches, 119
Spiral Wound Gaskets were
identified
 Only 6 gaskets had been
catalogued in the correct format
ie: NOUN, MODIFIER.
 This extract shows that many
gaskets didn’t even have a Noun,
never mind the Modifier.

4. 4
Cataloquing
 The list on the previous slide highlights what we regularly find
during our inventory audits
 The short descriptions provided by vendors are frequently of a
very poor quality and these same descriptions are then used to
create the spare descriptions in the inventory module
 In our training workshop we discuss 10 rules for better
treatment of vendor data categorised into
 Requesting
 Critical Review
 Follow up actions

5. 5
Spiral Wound Gaskets – “Before” and
“After Data Cleansing”
 This slide shows
the affect of
standardising
descriptions. Note
how it is now
much easier to
find the required
spare.
 A complete
description should
include
information of the
material

6. 6
Other Pitfalls
 In the review carried out at this site, Spiral Wound Gaskets had
been bought from 5 different manufacturers.
 Different manufacturers use different formats to specify the
pressure, see next slide
3/4/600 # ASME
3-4-600 ASME

7. 7
Avoid Multiple OPMs
 In this company, where we conducted the rationalisation study,
there were 5 different manufacturers for spiral wound gaskets.
This lead to duplicates items:
 Flexitallic
 James Walker
 Lamons
 Garlock
 Cefilac

8. 8
Summary 60% Reduction in Line Items
 Initial Findings - 119 Spiral Wound Gaskets
Multiple searches to identify all the gaskets
Stock existed, while POs for same material existed for the
duplicate bin
18 Gaskets supplied by OEMs i.e. Solar, Fisher Controls,
Union Pumps
 Standardisation of norms developed after discussions with
engineering
 Action & Benefit 60% Reduction in line items through:
Removing Duplicates
Combining SS304 & 316
Standardising on suppliers

9. 9
Need Help?
 This analysis was achieved by standardising gasket
requirements and physically reviewing gaskets in the warehouse
 There were some gaskets provided by OEMs that had nil stock,
therefore, it was impossible to gather all the required
specification
 Ramsoft (UK) with the cooperation of your warehouse team can
carry out audits and cleansing.
 Contact dave@ramsoftuk.com for more information