The document describes cutting-edge procurement software that handles requisitions, purchase orders, inventory management, and reporting. It includes modules for item and vendor masters, indent tracking, purchase order approval and tracking, material receipt notes, and over 50 pre-built reports. The software is a Windows desktop application that uses Microsoft SQL Server and .NET Framework and works on Windows XP or higher with 1GB RAM required.

1. Cutting-Edge Procurement Software
(By MMS)

2.  Masters.
 Requisition for Procurement (aka ‘Indent’).
 Purchase Order.
 Reports.
 Optional Modules.
◦ Inventory.
◦ Material Receipts.
◦ Material Issues.
◦ Inventory Returns.
◦ Online ‘Reverse Auctions’ for Price Negotiations.

3.  Masters.
◦ Item Master.
◦ Vendor Master.
◦ Cost Centers.
◦ Jobs Master.
◦ Departments.
◦ Users Master.
◦ Taxes Master.

4.  Requisition for Procurement (aka ‘Indent’).
◦ Indent Workflow.
◦ Create & Approve Indents.
◦ Track Indent changes during Approval process.
◦ Track Indent Status.
◦ Make Purchase Orders from Indents.
◦ Indent Reports.

5.  Purchase Orders
◦ PO Workflow.
◦ Customizable Alphanumeric PO Number series.
◦ Create & Approve PO’s.
◦ Copy existing PO’s to create New PO.
◦ Track PO changes.
◦ PO’s from Indents.
◦ Vendor Enquiry from PO
◦ Track PO deliveries.
◦ MRN’s against PO’s
◦ PO Reports.

6.  Reports
◦ Reports can be Printed and exported to PDF, Word or Excel.
◦ Besides prebuilt reports, End User Reporting option is also
available.
◦ Over 50 different prebuilt reports including.
 All Masters, incl Item Master, Vendor Master etc..
 PO Print View.
 PO’s by PO Number, vendor, Item, Jobs, Cost Centers.
 PO Status Reports-Approved, With Partial delivery, Closed,
Cancelled.
 Vendor Purchase History.
 Item Purchase History.
 Most Ordered Items by- Frequency, Qty.
 Items yet to be received against PO’s.
 Vendors of an Item.
 Items of a Vendor.

7.  Reports
◦ Over 50 different reports including (Cont..).
 Indent Print View.
 Indent Status-Created, Approved, PO created, Cancelled.
 Indents by- Indent No, Department, Cost Center, Creator,
Item.
 MRN Report.
 MRN’s of a PO.
 MRN’s approved by an Employee.
 Issue Slip.
 Item Issue & Receipts.
 Inventory Returns.
 Items with Stock.

8.  System Configuration.
◦ Windows Desktop Thick client Application in
Microsoft .Net Technology.
◦ Microsoft SQL Server 2005 or above backend.
◦ Works with the free SQL Server 2005, 2008 Express
versions also.
◦ Reports in Crystal Reports for .Net 2008 and
Microsoft Reporting Technology.

9.  Following are the requirements for Server and
Client.
 Server:
 PC running on Windows XP Pro/Windows 2000
Server/Windows 2000 Advanced Server/Windows 2003
Advanced Server/Windows XP professional Sp2.
 Microsoft Sql Server 2000 or higher.
 .Net Framework 3.5.
 Client:
 PC running Windows Xp Pro Sp2/ Windows 2000 Pro Sp4,
Windows Vista or higher with minimum 1GB RAM. (2GB
RAM recommended in case of windows vista or windows
7).
 Microsoft Internet Explorer 6.0 or higher.
 .Net Framework 3.5.

10.  Role based security to all screens in the
software.
 Users are assigned to roles. This way a
users can be granted access or can be
blocked from access to any screen of the
application.
 SQL Server Database itself offers Microsoft
Industry Standard Security and automated
Backup features.