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Kava BI Project

              B I - DAY
L L N , S E PT E M B E R 1 5 , 2 0 1 1
Agenda
                             2

 Introducing KAVA
   Presentation
   Activities
   IT Infrastructure

 BI Project
   Scope & Context
   Needs and Risks
   Solution selected
   Project implementation
   Planning

 Assessment
Introducing KAVA
       3
Presentation
                                     4

 KAVA = Association of Pharmacists
 Located in Antwerp
 700 clients in and around Antwerp
 70 employees
   11 in ICT

 Comparable organisations per province
   1 in Antwerp, 1 in West-Flanders, 1 in East-Flanders etc.
       The 3 work with our own developped software now
Activities
                                       5

 Provide different services for pharmacists
   Core business: processing prescriptions
        In between health insurance and pharmacies
    Web-based services
        emergency systems, document portal, …
 Maintain database of medicins
 Maintain pharmacies on duty
 Editor bi-lingual website and book on para-pharmacy
IT Infrastructure
                                        6

 Servers housed locally and externally
   3 main servers, 1 BI-server, several test- and backup servers

 Servers on Linux, clients on Windows
 Open-source minded
   Very specific requirements for our software
         High customisation need
     Need to connect different components
         Plugging internal custom CRM into external open source website
BI Project
    7
Project Scope
                           8

 Manage increasing reporting demand
   Pharmacy reports

   Management reports

   Accounting dashboards

 Optimize IT resources
 Modernize reporting
 Multi-organisation environment
Context
                          9
                                 Other parties




                KAVA          KOVAG              DWVL

Multi sources
Multi format




+/- 1.600
pharmacies
Needs and Risks
                                    10




             Needs                                   Risks

 Multi-organizations environment         Quick implementation
 Multi-sources data                      IT driven project
 Web portal to share reports             Users sensitive to new
 User friendly tools for non IT           technologies
  people                                  Balance security requirements
 Knowledge transfer                       with maintenance efforts
Why open source BI
                                  11


                              Kava business activities…
                              • Require flexible IT tools, easily
                                customisable by IT department.
                              • Open source minded
                              • Existing iReport skills
                              • Know-how transfer


Jaspersoft BI suite
•   Open source tool
•   100% flexible
•   100% customisable
•   Includes iReport
•   Easy-to-use and interactive
Solution selected
                                   12




                        JasperReports & iReport
                         design and develop reports
Already
 used




                        JasperReports Server
                         share reports and enable adhoc query
 To be used in




                 Jasper OLAP for cubes and in-depht
  the future




                 data analysis
                 Jasper ETL for data extraction and
                 modelisation
Project Implementation
                           13


                  Project Steps




                                              Development
Proof of       Data             BI Platform
                                                   &
Concept    Consolidation           design
                                              Deployment
Project Implementation
Proof of concept
       14
Project implementation
              Data consolidation
                       15



580.000 lines /month


                                      Extract

Consolidated DB

                            Transf.


                                                Loading


DB 1   DB 2    DB 3
Project Implementation
              BI Platform design
                              16


                                                 Output
  Input :
                                                                                                 Web Portal
3 Workshops   Users          Users            Users            Users
              management     group 1          group 2          group 3




                                                                         Jasperserver Platform
              Data
              security

              Organisation
              management     Org.1            Org.2            Org.3




                                       Consolidated DB


                                       DB 1   DB 2      DB 3
Project implementation
       Development
                   17


            20 first reports

               Design
              by Kava

    New                 Development
Developments              (JrXML)
  by Kava                  by Audaxis

             Integration
            (PDF) by Kava
Type of reports
                            18

 Standard reports to share with all pharmacies
   Finance

   Pharmacies activities

   Prescriptions

   Products (drugs)

 Adhoc reports
Audaxis : BI Project for an Association of Pharmacists
Project implementation
                       Development
                                 20


                   Reports deployment strategy



Reports                 Adhoc Reports            Dashboards &
                                                 OLAP analysis

   • Provide                • Provide end           • Provide more
     reports for              users tools to          complex
     end users                do their own            reports and in-
                              queries                 depht analysis
Project implementation
                     Deployment
                               21


                   Step by step deployment



IT                     Management            Customers

     • 3 persons          • 20                  • 1.600
                            persons               persons
Planning
                                   22


January                                               March
• Server configuration                                • Reports development
• Jasper installation                                 • Project release
• BI architecture design




                           February
                           • Reports specifications
                           • Domain design
                           • Training
Required Resources
        23
Assessment
    24
Assessment
                            25

 Importance of managing users access and maintaining
  the BI server
 Report lay-out is as much important as the information
  contained in the report
 Learning by practicing supports a rapid control of the
  tools.
More questions
         26


  info@audaxis.com
    +32 2 361 83 01

  www.audaxis.com

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Audaxis : BI Project for an Association of Pharmacists

  • 1. Kava BI Project B I - DAY L L N , S E PT E M B E R 1 5 , 2 0 1 1
  • 2. Agenda 2  Introducing KAVA  Presentation  Activities  IT Infrastructure  BI Project  Scope & Context  Needs and Risks  Solution selected  Project implementation  Planning  Assessment
  • 4. Presentation 4  KAVA = Association of Pharmacists  Located in Antwerp  700 clients in and around Antwerp  70 employees  11 in ICT  Comparable organisations per province  1 in Antwerp, 1 in West-Flanders, 1 in East-Flanders etc.  The 3 work with our own developped software now
  • 5. Activities 5  Provide different services for pharmacists  Core business: processing prescriptions  In between health insurance and pharmacies  Web-based services  emergency systems, document portal, …  Maintain database of medicins  Maintain pharmacies on duty  Editor bi-lingual website and book on para-pharmacy
  • 6. IT Infrastructure 6  Servers housed locally and externally  3 main servers, 1 BI-server, several test- and backup servers  Servers on Linux, clients on Windows  Open-source minded  Very specific requirements for our software  High customisation need  Need to connect different components  Plugging internal custom CRM into external open source website
  • 8. Project Scope 8  Manage increasing reporting demand  Pharmacy reports  Management reports  Accounting dashboards  Optimize IT resources  Modernize reporting  Multi-organisation environment
  • 9. Context 9 Other parties KAVA KOVAG DWVL Multi sources Multi format +/- 1.600 pharmacies
  • 10. Needs and Risks 10 Needs Risks  Multi-organizations environment  Quick implementation  Multi-sources data  IT driven project  Web portal to share reports  Users sensitive to new  User friendly tools for non IT technologies people  Balance security requirements  Knowledge transfer with maintenance efforts
  • 11. Why open source BI 11 Kava business activities… • Require flexible IT tools, easily customisable by IT department. • Open source minded • Existing iReport skills • Know-how transfer Jaspersoft BI suite • Open source tool • 100% flexible • 100% customisable • Includes iReport • Easy-to-use and interactive
  • 12. Solution selected 12 JasperReports & iReport  design and develop reports Already used JasperReports Server  share reports and enable adhoc query To be used in Jasper OLAP for cubes and in-depht the future data analysis Jasper ETL for data extraction and modelisation
  • 13. Project Implementation 13 Project Steps Development Proof of Data BI Platform & Concept Consolidation design Deployment
  • 15. Project implementation Data consolidation 15 580.000 lines /month Extract Consolidated DB Transf. Loading DB 1 DB 2 DB 3
  • 16. Project Implementation BI Platform design 16 Output Input : Web Portal 3 Workshops Users Users Users Users management group 1 group 2 group 3 Jasperserver Platform Data security Organisation management Org.1 Org.2 Org.3 Consolidated DB DB 1 DB 2 DB 3
  • 17. Project implementation Development 17 20 first reports Design by Kava New Development Developments (JrXML) by Kava by Audaxis Integration (PDF) by Kava
  • 18. Type of reports 18  Standard reports to share with all pharmacies  Finance  Pharmacies activities  Prescriptions  Products (drugs)  Adhoc reports
  • 20. Project implementation Development 20 Reports deployment strategy Reports Adhoc Reports Dashboards & OLAP analysis • Provide • Provide end • Provide more reports for users tools to complex end users do their own reports and in- queries depht analysis
  • 21. Project implementation Deployment 21 Step by step deployment IT Management Customers • 3 persons • 20 • 1.600 persons persons
  • 22. Planning 22 January March • Server configuration • Reports development • Jasper installation • Project release • BI architecture design February • Reports specifications • Domain design • Training
  • 25. Assessment 25  Importance of managing users access and maintaining the BI server  Report lay-out is as much important as the information contained in the report  Learning by practicing supports a rapid control of the tools.
  • 26. More questions 26 info@audaxis.com +32 2 361 83 01 www.audaxis.com