1. PROJECT DESCRIPTION 1
A) The context and the motivation
Explain how you came
up with the idea and
why you are willing to
do it!?
WHY ...... this section?
To define the problem/issue we want to address;
•
To explain why this issue is important to us;
•
To answer why we are the right ones to do the project;
•
History of the project (how did you come to work together)?
•

2. Which …… information to fill in this
section?
PROBLEM STATEMENT AND NEEDS:
• What is the issue you want to deal with in your project?
• Why is this issue important? What negative implications does it
cause?
• What needs appear as a direct consequence of the issue?
e.g. Problem Statement:
- Negative images towards minorities,
- Lack of mobility of youth from sea;
MOTIVATION:
• Why do you (and your organisations) care about this issue?
• What are the shared beliefs/values of the group working on
the project?

3. PROJECT DESCRIPTION 2
B) Preparation
WHY …… this section?
•
•
•
•
•
How will you
prepare for the
project?
To explain how you are going to prepare participants attending
the activities;
To explain what are the preparations your organisation will
make;
To describe the technical/logistical preparation you will
undertake to organise the activities
To define if you have preparatory meetings
To explain how you will stay in touch (teamwork) during the
different phases;

4. Which …… information to fill in this section?
PREPARATION OF PARTICIPANTS
• Which information and materials will you send to participants beforehand?
• What will you expect them to bring to the event?
• What should they know beforehand?
PREPARATION OF THE ORGANISATIONS
• How will your organisation(s) prepare to the activities? What kind of
organisational arrangements will you make to deal with the responsibilities
of the project?
LOGISTICAL PREPERATION
• Who will organise accommodation, travel of participants, other logistics?
PREPERATORY MEETING(S)
• Will you organise a preparatory meeting? When? Where? Who will attend?
What will the goal of that meeting be?
TEAMWORK
• How will you work together as a team? Who will do that?
• How will you communicate?
• How will you deal with problems/conflicts?

5. PROJECT DESCRIPTION 3
C) The objectives
WHY …… this section?
•
•
•
•
•
Please explain
what you expect
to achieve with
this project?
The achievements/contributions related to the YOUTH
PROGRAMME? (quality, promoting of the programme, inclusion of
disadvantaged young people)
People who read your application form don’t know anything about your
project. Therefore, you should be very clear about what you want to
achieve:
To clearly define the benefit(s) this project is creating; (contribution
to skills, qualifications and personal development of participants)
To explain what’s the common understanding of the group about the
reason for doing this project?
To provide logic for the activities within the project

6. Which …… information to fill in this section?
AIM and OBJECTIVES
• What is the project’s main aim
(overall objective)?
• What are the objectives the project is trying to reach?
CONTRIBUTION TO YOUTH PROGRAMME
• What are the achievements to this project in relation to
improve the quality of YOUTH projects?
• How will you introduce/promote the YOUTH Programme?
• In what way will you be including young people with fewer
opportunities?
RESULTS (output)
• What are the concrete results you want to achieve by this
project?

7. PROJECT DESCRIPTION 4
D) Beneficiaries
Who will benefit from the project? (target
groups, direct beneficiaries, sectors)
WILL you / HOW will you disseminate your
project results (information, training,
material, etc). WILL you / HOW will you
plan the impact to your community?
WHY …… this section?
• To make clear who is benefiting from this project;
• To describe and quantify the target group by its main
characteristics (ethnic, gender, social background, age, geographic
distribution, special characteristics, etc …)
• How is the target group for this project gathered/who invited
whom?
• Locate and describe the indirect target group;
• The Commission wants to know what are you doing with your
project in your local environment, and how does it benefit from
this project.

8. Which …… information to fill in this section?
TARGET GROUP
• How many participants will be involved in the activity?
• Describe the participants (ethnic, gender, social background,
age, geographic distribution, special characteristics, etc)
• Which organisation invites whom?
• Who else will benefit? Describe these indirect beneficiaries as
well
• How will this group benefit in an indirect way?
IMPACT ON THE LOCAL COMMUNITY
• What will you do to involve your local community? (e.g. media
appearance, organise an exhibition, make a statement …)

9. PROJECT DESCRIPTION 5
E) Working methods
Pelase describe the
working methods you
intend to use
WHY …… this section?
• To describe the way/path in which you will achieve the
aims – explain how you will do the activities?
• Inform about the method(s) you will use during the event?
• Demonstrate the capacity you have to use the particular
methodology;

10. Which …… information to fill in this section?
METHODOLOGIES
• What kind of methodologies do you know?
• Which ones do you want to use during your activity/event?
• Can you use it yourself or do you need external support?
• Who can provide this support? (be very specific)
SOME PRACTICAL CONSIDERATIONS
• Where will the activity/ies take place? When?
• How will the participants get there (transportation)? How will
you arrange the transport during the activity?
• Who is the project applicant?
• How will you arrange financial matters including payments?
• Who will do the financing report?

11. PROJECT DESCRIPTION 8
F) Follow up and Evaluation
Please give details
about the evaluation
during and after the
project
WHY …… this section?
• To tell how you measure results/accomplishments
• To describe the steps/activities that follow the
project (if there are any)

12. Which …… information to fill in this section?
EVALUATION
• What kind of evaluation will you do during the project activities?
Which methods will you use?
• Which indicators will you use to evaluate?
FOLLOW UP
• What will you do after the project? What kind of follow up will
you do? (e.g. meetings, presentations, production of materials,
follow-up project, etc)
• What will be the process of planning the follow up?