Protect your business against loss of data and knowledge when employees leave

Vaultastic
Sunil Uttamchandani
Co-founder and Chief Solution
Architect at Mithi
WED, APRIL 19 @ 12PM to 1PM IST
In Partnership with
Protect your business against loss of data
and knowledge when employees leave
Copyright Mithi Software Technologies | 2023

Vaultastic
Some quick reminders
Welcome to another Mithi Webinar in partnership with Tikona
01 Please Participate in the polls
02 Keep asking questions as we go, via the Questions Panel
03 Do rate us and take the surveys during the webinar
04 We will be sending you the webinar recording

Vaultastic
Tikona + Mithi
Better together

Vaultastic
Tikona + Mithi
Better together
We are thrilled to announce that Tikona has strategically partnered with Mithi
Software Technologies, to bring Mithi’s class-leading cloud-based SaaS
solutions for business email, communication and data management to our
customers in India.
SkyConnect, the reliable, scalable and secure business communication platform
from Mithi, will enable Tikona to help our customers solve specific challenges
related to email security, reliability and scalability while also enabling easy
extension of their existing cloud-based email services.
Vaultastic, the elastic, agile and centralized data archiving and management
platform from Mithi will enable use-cases related to business continuity,
customer service and legal and compliance readiness.
This partnership marks a significant step forward in Tikona's commitment to
providing cutting-edge technology solutions to our customers. With Mithi's state-
of-the-art cloud-based SaaS solutions for business email, communication and
data management, we are confident that we can help our customers overcome
their email security and data management challenges. We are excited about the
possibilities this partnership presents and look forward to delivering exceptional
value to our customers in India.

1M+
Users Served
07+
Pioneering Products
10+
Awards
05+
Generations of
Technologies
100+
Man Years of Products
Engineering Experience
Mithi’s SaaS product portfolio
Protection, Visibility, and Agility of your critical business data for the
uninterrupted and efficient flow of your business
Ideolve
Collaborate effectively in handling exceptions and escalations.
Vaultastic
Agile Data Protection & Archival
LegacyFlo
Data Operations made easy. Automatic, Reliable, Handsfree
ClrStream
Data Operations made easy. Automatic, Reliable, Handsfree
SkyConnect
Keep your business communication flowing
Vaultastic
About Mithi
Pioneering Product Ventures across
multiple generations of technology

Sunil Uttamchandani
Chief Solution Architect & Co-Founder
Mithi, the creator of Vaultastic
"I help Businesses Get the Data Advantage to Power Growth"
Education & Experience
Bachelors degree in Computer Engineering
Ex-Wipro before co-founding Mithi
30+ years of IT experience at Mithi
Led stints in
Product development
Customer Service
Solution Design and Consulting
Marketing
Vaultastic

Vaultastic
Agenda
Market Research on the Protection of Data
Under the Control of Former Employees
Impact of the Accelerated Pace of Change
Challenges with prevalent methods
A modern approach to your data strategy
Case study of a mid-sized financial services
company
Your Queries

Vaultastic
Market Research on the
Protection of Data Under the
Control of Former Employees

Vaultastic
01 Disruption to business operations
02 Loss of Intellectual Property
03 Legal & Non-compliance issues
04 Cumbersome Role Transition
05 Loss of customer trust
What does “Not protecting
data from former
employees” mean to you?
(Select all that apply)
Poll

Vaultastic
DATA LOSS
Problems caused by inadequate data
protection strategies
"Human errors are the number 2 reason for data loss
amongst the top 3 reasons"
- Consoltech
Bulk of the Problems
DATA LEAKAGE
Problems caused by inadequate IT
security strategies
"Nearly half (48%) of organizations acknowledge that
former employees can potentially access corporate
applications"
- The Network, Feb 2022

AMAG Pharmaceuticals ran into a problem with data stored on Google
Drive. A folder relating to HR activities was moved within the
company’s Drive, it stopped syncing properly. As a result, all the files
seemed to disappear. After checking everywhere, including the trash
bin and desktop, it seemed like the data was completely gone.
Luckily the company was using a special tool specifically for the
backup of Google drive files. There were able to restore all the files
quickly and keep operations running smoothly.
The CEO of this company could not locate a specific email he had
received a few months ago.
He asked his IT team to help.
Since there was no backup or archive, the IT team was unable to find
and restore this email.
This company deployed a data archiving solution within a day.
A near miss for AMAG
Pharmaceuticals
An explosives manufacturer
decided and implemented archiving
in a 24 hour period.
Vaultastic
DATA LOSS Horror Stories

Vaultastic
Impact of
The Accelerated Pace of Change

Your
Organization in
a Fast
Digitizing Era
Workplace
Changes
Security &
Regulatory
Changes
Technology
& System
Changes
• Rapid Attrition & New Employees
• New communication channels
• New Workflows
• Growing Threats
• Tighter Regulations
• Need More Visibility
• New Integrations
• New (SaaS) tools
• Growing costs
The Circle of Change is
moving faster
Vaultastic

Generating rapidly growing UNSTRUCTURED data Vaultastic
Data
Types
Data
Classification
Data
Sources
Confidential & Restricted
Email Files SaaS tools
Critical Internal Public Personal (PII)
Personal
Contact information,
social security number,
or date of birth, etc.
Financial
Credit card numbers,
bank account info, and
payment histories.
Health
Medical records, health
insurance information,
and claims data.
Legal
Contracts, court
documents, and legal
correspondence.
Operational
Sales figures, customer
info, production, and
inventory data.
Marketing
Customer
demographics, email
lists, and advertising
data.

Vaultastic
Poorly managed unstructured data
creates several problems over time
Increased use of
• Digital communication,
• Cloud/network drives &
• SaaS tools.
Risks of tampering,
loss and theft of data
stored on-premise and
on devices
Continuous threats of
cyber attacks from
ransomware, malware
and hackers.
Productivity Loss
form accidental or
intentional deletion.
Growing Data
needing protection
and management
Risk of losing data in
control of former
employees.
Unexpected Costs
& Loss of
reputation from
non-compliance
Rising Data Related
Costs, Complexity &
Risks
Rising Cost of
protecting &
managing growing
Data Volume
Time
Storage

$2Tn / year
CyberCrime driven Financial Fraud (WEF)
85% M365 users breached
85% of Organizations Using Microsoft 365 Have
Suffered Email Data Breaches Egress
9.3 hours lost / week
Avg. time spent by employees every week searching
and gathering information (McKinsey)
40% Users Losing Data
40% users Experience Data Loss on SaaS Apps
(InfoSecurity)
43% Attacks on Small Businesses
43% of Cyber Attacks Target small businesses
(Fundera)
Knowledge Loss
Data Fragmentation
IP Theft
Data Compromise
Poor Visibility
Poor Accessibility
Data Bloating
Poor Control
Compliance Defaults
Litigation
Downtime
Loss Of Trust
Loss Of Reputation
Productivity Loss
Rising Costs
Poor Customer
Service
And can magnify the negative impact on
businesses
Vaultastic

Vaultastic
Challenges with prevalent
methods

Vaultastic
01 Keep ex-employee accounts disabled
02 Export and store data assets
03 Use advanced subscriptions with Archiving
04 Don’t protect data
How are you protecting
corporate data assets used
by employees who leave?
(Select all that apply)
Poll

Vaultastic
Expensive : Unnecessary Cost
Limited Use : Cannot globally search across mailboxes of former staff.
Keep disabled accounts of
former staff, on M365,
Google Workspace etc.
Risky : Open to tampering, corruption, and theft.
Unproductive : Difficult to search across fragmented data.
Notional : Reactive approach does not guarantee 100% data capture.
Export and store all data
in raw files when
employee leaves
Expensive : You may pay up to 60% more for archiving infrequently needed data.
Limited uses : No global ediscovery across mailboxes possible, reducing
relevance to compliance or supervision use cases
Upgrade subscription plans
to avail of archiving
capabilities or use unique
“archived user” plans
Prevalent Methods of protecting corporate data assets
used by employees who leave

Vaultastic
Modernize your Data Strategy

Cloud-based
Data Archive of
Emails, Files &
SaaS data
Continuous &
Proactive
Centralized &
Independent
Complete for
Lifecycle
Vaultastic
Open
The Elements
of a Modern
Data Strategy

Vaultastic
Go beyond protecting corporate data
assets of employees
Ensure Business
Continuity
• Proactive Data Archival
• Quick recovery from data loss
• Centralized Data repository
Customer Service
Quality
• Supervisory Oversight
• 360deg view of Customer Service
• Analysis & Improvements
Compliance & Legal
Support
• Long-term Data Retention
• Data Security & Privacy
• Quick/Accurate eDiscovery

Securing Data for Small
Urban Bank
Fragmented data to centralised,
indexed data with near 100%
durability and guaranteed discovery.
Saving Subscription Costs
for a Mfg. Co.
Save on subscription upgrade costs
by managing data better.
Reduce long-term data
retention costs for an FS
Optimize subscription & storage
costs for mandatory retention of
data assets ex-employees used.
Business Continuity
and Managing Change
Compliance Readiness for
Mid Sized Bank
Successful defence against
Penalties on Compliance violations
Faster Data Access for Mid
Sized Health Insurance
Fast turn around on data requests for
Litigation
Audit Readiness for Mid
Sized Regional Bank
Historical data retention for
compliance with regulatory data
retention guidelines and readiness
for audit queries.
Compliance &
Litigation readiness
Legal Services Firm
E-discovery across user accounts for
faster data access.
Data Visibility for Research
& Communication Services
Investigations into customer issue
escalations
Visibility on Customer
Communications for Small
Retail Tech
Optimize subscription & storage
costs for mandatory retention of
data assets ex-employees used.
Customer Service Supervision
and Continuous Improvement
Vaultastic
High Impact Data Management Use Cases across businesses

Vaultastic
Vaultastic is an On-demand data lifecycle management service
Enabling 10s of use cases to mitigate risk, reduce cost, improve productivity

Vaultastic
Storage Tiering
in Vaultastic

Vaultastic
Reliably & automatically
ingest email data into the
Active Store

Vaultastic
Quickly Find and Extract data from the Active Store

Vaultastic
Ingest Emails & Files for long-term data retention on the
Vaultastic Open Store

Vaultastic
Tools for on-demand extraction of infrequently used data from
the Open Store

Vaultastic
Ingest SaaS data into the
Live Store for Retention,
Sharing and
Collaboration

Vaultastic
Extract SaaS data easily
from the Live Store

Vaultastic
Bulletproof Seven-Layered Security Architecture in line with Industry
cyber security guidelines

Benefits of
a Modern,
Centralized,
Elastic Data
Archive
60%+ saving
on Data Protection and Management Costs
Upto 2.5X ROI
just in terms of saved costs
Upto 90% reduction
in turn-around times on data requests over other methods
30% Lower TCO
with Near Zero Maintenance & management
Compliance
with regulatory guidelines
Assurance
against unexpected costs
Vaultastic

Vaultastic
Choose Vaultastic with Confidence

Vaultastic
Customers Across Market Segments Trust Vaultastic with their Data
61,000+ Active Vaults | 600TB of critical data under management | Customers in 18 countries

Vaultastic
A live case study

A mid-sized Indian NBFC, regulated by SEBI, saves data assets of
1000+ former employees on Vaultastic
2.5x
Return On Investment (ROI)
>60%
Savings over earlier methods
(100K USD Annually)
60 TB
Data & counting
30%
Productivity boost
1000+
Former
employees
We needed to preserve email data of former employees
with on-demand access, at compressed costs. We also
wanted to reduce the license cost and cost of ever growing
mail data, while staying compliant as per regulatory
requirements. Vaultastic helps us achieve the above
objectives, effectively.
Adheres to the cybersecurity guidelines of industry
regulators such as RBI/SEBI/IRDAI and more. DR
System Built into the system Easy extractions of data
result for sharing with compliance officers. Audit trails
of all users logged and available on request.
- Head IT, Infrastructure & Operations - Manager IT, Infrastructure & Operations
Vaultastic
Live Customer case study

Vaultastic
A quick Demo

3 easy steps to go live
Try for Free
https://vaultastic.mithi.com/free-trial/
Pay as you use
Schedule a demo
https://vaultastic.mithi.com/demo/
Get Started in less than an hour
Learn more
https://vaultastic.mithi.com/
Vaultastic
On-Demand LifeCycle Data Management

Protect your business against loss of data and knowledge when employees leave

Recommended

Recommended

More Related Content

Similar to Protect your business against loss of data and knowledge when employees leave

Similar to Protect your business against loss of data and knowledge when employees leave (20)

More from Mithi Software Technologies Pvt Ltd

More from Mithi Software Technologies Pvt Ltd (20)

Recently uploaded

Recently uploaded (20)

Protect your business against loss of data and knowledge when employees leave