RWDG Slides: Using Tools to Advance Your Data Governance Program

1
Copyright © 2020 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
#RWDG @RSeiner
Real-World Data Governance
Using Tools to Advance Your Data Governance Program
Monthly Webinar Series Hosted by DATAVERSITY
Robert S. Seiner – KIK Consulting / TDAN.com
October 15, 2020 – 11:00 a.m. PT / 2:00 p.m. ET

A Strong Finish:
Disposing of Data Securely &
Completely in a Post-Covid World

Data sanitization is the consistently
applied, disciplined process of reliably
and completely removing all data from
a read/write medium so that it can no
longer be read or recovered.
What is Data Sanitization? What Methods Achieve it?
Data Sanitization
Physical
Destruction
Cryptographic
Erasure
Data
Erasure
Blancco Proprietary & Confidential. Do Not Copy or Distribute. Copyright © 2019 Blancco Oy Ltd. All rights reserved.
2

Blancco Proprietary &Confidential. Do not Copy or Distribute. Copyright © 2020 Blancco Technology Group Ltd. All rights Reserved
3
Gartner Hype Cycles for Data Security and Privacy
tells us the timing is now for strategic partnerships
Data Sanitization 2019 &2020
Data Sanitization 2018
& 2020
“growing concerns about
data privacy and security,
leakage, regulatory
compliance, …..are making
robust data sanitization a
core C-level requirement
for all IT organizations”

36%
of the world’s largest
enterprises use
inadequate data
sanitization to prevent
data breaches at
end-of-life
4Blancco Proprietary &Confidential. Do not Copy or Distribute. Copyright © 2020 Blancco Technology Group Ltd. All rights Reserved
Inappropriate data removal methods
X Formatting
X Free software
X Physical destruction without audit
X Overwriting without verification
4% have no method at all to sanitize data!
Large equipment stockpiles
X 57% take longer than 2 weeks before erasing
X 18% left somewhere within the company with no
action
Failure to maintain chain of custody controls

Physical
Destruction
Misconceptions
5Blancco Proprietary & Confidential. Do not Copy or Distribute. Copyright © 2020 Blancco Technology Group Ltd. All rights Reserved
52% believe it is more secure vs other methods
50% believe it is easier &quicker vs other methods
45% believe its cheaper vs other methods
22% don’t have different SSD &HDD processes
HDD SSD

Blancco Proprietary &Confidential. Do not Copy or Distribute. Copyright © 2020 Blancco Technology Group Ltd. All rights Reserved
6
Home Office 2.0

Remote Erasure Options Using
Blancco Solutions Include:
7Blancco Proprietary & Confidential. Do not Copy or Distribute. Copyright © 2020 Blancco Technology Group Ltd. All rights Reserved
All Reports
Deploy Perform Track
Targeting structured data on file andfolder
level using remoteaccess or central scripts.
Erasing assets to NISTPurge on drive level.
(seenextpage for deploymentexamples).
Erase selected LUNs or VMs, or all LUNs in an
entire SAN to NISTClear level.
 Desktop or laptop.
 Windows or Unixservers.
 This includes PCsandServers.
 HDD andSSD.
 Select one asset or target thousands.
 Canbe done from whereverin the world as
long asyou haveremote access.
 Support includes:Windows,Linux,Unix
and virtualizationfrom VM ware, etc.

Onsite erasure is crucial, whether your assets are staying onsite for
redeployment or moving offsite for donation, resale or recycling.
“No equipment leaves our site with data on it.”
-CIO, Fortune 100

Thank You
Get in touch:
fredrik.forslund@blancco.com

Using Tools to Advance Your
Data Governance Program:
Knowledge Graphs Provide Key
Capabilities for Data Governance

TOPQUADRANT COMPANY
FOUNDATION
▪ TopQuadrant was founded in 2001
▪ Strong commitment to standards-based approaches to data / metadata semantics
FOCUS
▪ Making Enterprise information meaningful
▪ Provide comprehensive metadata management and governance solutions using
knowledge graph technologies
Using knowledge graphs for data governance provides a more expansive and
connected view of the most important things to an enterprise.

Vocabulary Management
lets organizations create, connect
and use taxonomies and ontologies
Metadata Management
lets organizations govern technical
metadata
Reference Data Management
makes it easy to bring consistency
and accuracy to the use of reference
data across enterprise applications
Business Glossaries
provides a simple starting place for a
data governance initiative
TopBraid Explorer lets a broader
community of data stakeholders
explore information governed by
TopBraid EDG
Customer Defined Asset
Collection Type is an add-on
module that can be added to any of
the packages within TopBraid EDG.
TopBraid Tagger and
AutoClassifier links controlled
vocabulary terms to content. Content
resources can be tagged manually or
auto-tagged using Tagger's AutoClassifier
capabilities.
TopBraid Data Platform provides
high availability TopBraid servers for
continuous operation of business
functions by replicating data across a
cluster of servers
TOPBRAID EDG - GOVERNANCE PACKAGES
TOPBRAID EDG – ADD ON MODULES
TopBraid EDG - the Flexible Way to Grow Your
Enterprise Data Governance Capabilties
Contact us at: info@topquadrant.com

© Copyright 2020 TopQuadrant Inc. Confidential 5
Data Governance in TopBraid EDG
TopBraid EDG includes an information architecture for different
‘asset collections’ that cover hundreds of predefined asset types.

© Copyright 2020 TopQuadrant Inc. Confidential 6
Data Governance in TopBraid EDG
TopBraid EDG includes an information architecture for different
‘asset collections’ that cover hundreds of predefined asset types.

Applied Governance: Lineage Model (Knowledge Graph)
for a Patient Discharge Form
Lineage of a Patient
Discharge Form

Click on this icon for
physical data flow
details
Click to see more to go to the data
asset (database view)
Representative Governance: Physical Data Flow in
Lineage Model for a Patient Discharge Form

Executive Governance: Policies, Roles, Process for
Managing Changes in a Patient Discharge Form

Benefits of a Knowledge Graph based
Platform for Data Governance
TopBraid Enterprise Data Governance (EDG):
▪ Is flexible and extensible, based on standards
▪ Integrates reasoning and machine learning
▪ Enables people (UI) and software (APIs/web
services) to view, follow and query
▪ Bridges data and metadata “silos” for
seamless data management
▪ Delivers Knowledge-driven data governance
For more go to: http://www.topquadrant.com/products/topbraid-enterprise-data-governance

Key Take Away Points
▪ The goal of data governance is to make it possible to answer important questions
for a range of data stakeholders
– Many different artifacts get produced and used in managing information
– Each contributes its own part of the picture
– Answering most of the key questions requires bringing the whole picture together
▪ Knowledge graphs offer a powerful and adaptive approach for data governance
▪ TopBraid Enterprise Data Governance (TopBraid EDG) is designed to be a
comprehensive, strategic data governance environment that:
– Provides a complete view of data, its meaning and connections from business to technical elements
– Integrates management and governance of both unstructured and structured information
– As a DG “suite of tools”, TopBraid EDG enables you to do more at less cost ($$) – whether you buy
tools from others or build your own

2
2
#RWDG @RSeiner
Using Tools to Advance Your DG Program
Introduction
Real-World Data Governance – Monthly Webinar Series
November 19, 2020 – Master Data Governance in Action
Third Thursday each Month @ 2pm EST – Register at TDAN.com, KIKconsulting.com, DATAVERSITY.net
Non-Invasive Data Governance Book
ISBN 9781935504856 / Technics Publishing / Amazon.com
Speaking @ DATAVERSITY Virtual Events
Enterprise Data World Virtual – October 2020 – Next Week!
Data Governance & Information Quality Conference Virtual – December 2020
Enterprise Data Governance Online – January 2021
Non-Invasive Data Governance / Metadata Governance Online Learning Plans
Available Now: Business Glossaries, Data Dictionaries and Data Catalogs (6 course learning plan)
DATAVERSITY Training Center
https://training.dataversity.net
The Data Administration Newsletter (TDAN.com)
Twice Monthly – Data Articles, Columns, Blogs and Features
Produced by DATAVERSITY – Subscribe for emails
KIK Consulting & Educational Services
New Site: KIKConsulting.com (“Knowledge is King”)
Home of Non-Invasive Data Governance™

3
3
#RWDG @RSeiner
• In the webinar I will share:
– Several Easy-to-Build Data Governance Tools
– Customizing These Tools to Address Specific Issues
– How Internally Developed Tools Can Lead to Tool Acquisition
– Knowing When It is Time to Acquire Tools
– Integrating DIY Tools with Acquired Tools
Abstract

4
4
#RWDG @RSeiner
• There are a couple of ways I can address this subject.
– Focus on tools already in your environment or tools you acquire.
– Focus on tools that you can create yourself or leverage in the industry.
• Software Tools
– Data Governance
– Data Catalog
– Metadata Repository
– Data Quality
Before We Get Started …
• Do-It-Yourself (DIY) Tools
– Spreadsheets
– Matrices / Tables
– Processes
– Standards

5
5
#RWDG @RSeiner
• Vendors direct us how to use their tools to advance the governance of data:
Before We Get Started …
Govern Physical Destruction vs. Data Erasure
Permanent Data Removal
Enterprise Knowledge Graphs for Data Governance
Make Information Meaningful

6
6
#RWDG @RSeiner
• Non-Invasive Data Governance Framework
• Common Data Matrix
• Governance Activity Matrix (RACI)
• Communication Plan Matrix
Several Easy-to-Build Data Governance Tools/Customize DIY Tools

7
7
#RWDG @RSeiner
• Non-Invasive Data Governance Framework
– Inspired by the Zachman Framework
– Core Components
– Organizational Levels
– Used to Plan Governance
– Squares filled in with
nouns and verbs that
described the path that
will be taken.

8
8
#RWDG @RSeiner
EXECUTIVE
STRATEGIC
TACTICAL
OPERATIONAL
SUPPORT
Copyright © 2020 – Robert S. Seiner and KIK Consulting & Educational Services, LLC
Levels
Components
ROLES
COMMUNICATIONS
TOOLS
METRICS
PROCESSES
NON-INVASIVE DATA GOVERNANCE™ FRAMEWORK
DATA
LEVELS
EXECUTIVE – SENIOR LEADERSHIP TEAM
STRATEGIC – BUSINESS & TECHNOLOGY MGMT
TACTICAL – SUBJECT MATTER EXPERTISE
OPERATIONAL – DAILY JOB FUNCTION
SUPPORT – FUNCTIONAL MANAGEMENT
COMPONENTS
DATA – ASSETS BEING GOVERNED
ROLES – FORMAL ACCOUNTABILITY
PROCESSES – APPLICATION / ENFORCEMENT
COMMUNICATIONS – EDUC, TRN, AWARENESS
METRICS – MEASUREMENTS and KPIs
TOOLS – ARTIFACTS PURCHASED / DEVELOPED

9
9
#RWDG @RSeiner
• Framework Components – Governance Core
– Data – Assets Being Governed
– Roles – Formal Accountability
– Processes – Application / Enforcement
– Communications – Education, Training and Awareness
– Metrics – Measurements and Key Performance Indicators (KPIs)
– Tools – Artifacts Purchased & Developed
EXECUTIVE
STRATEGIC
TACTICAL
OPERATIONAL
SUPPORT
Levels
Components
ROLES
COMMUNICATIONS
TOOLS
METRICS
PROCESSES
DATA
LEVELS
COMPONENTS

10
10
#RWDG @RSeiner
• Framework Levels – Governance Perspective
– Executive – Senior Leadership Team
– Strategic – Business & Technology Management
– Tactical – Subject Matter Expertise
– Operational – Daily Job Function
– Support – Functional Management
– Administrative – Program Guidance
EXECUTIVE
STRATEGIC
TACTICAL
OPERATIONAL
SUPPORT
Levels
Components
ROLES
COMMUNICATIONS
TOOLS
METRICS
PROCESSES
DATA
LEVELS
COMPONENTS

11
11
#RWDG @RSeiner
EXECUTIVE
STRATEGIC
TACTICAL
OPERATIONAL
SUPPORT
Levels
Components
ROLES
COMMUNICATIONS
TOOLS
METRICS
PROCESSES
DATA
LEVELS
COMPONENTS

12
12
#RWDG @RSeiner
Endorse
Enforce
Authorize
Direct
Approve
Prioritize
Resolve
EXECUTIVE
STRATEGIC
TACTICAL
OPERATIONAL
SUPPORT
Facilitate
Mediate
Promote
Operate
Manage
Handle
Formalize
Adhere
Enforce
Approve
Act
Acceptance
Participation
Performance
Subject
Quality
Metrics
Accountability
Efficiency
Effectiveness
Collect
Report
Policy
Directive
Audit
Charter
Best Practices
Guidelines
Roadmap
Standards
Requirements
Workflows
Glossary
Dictionary
Catalog
Repository
DG Tools
Metadata Tools
KIK Artifacts
Support
Sponsor
Understand
Status
Evaluate
Commend
Standards
Subject Area
Project
Orientation
Onboard
Ongoing
Plan
Develop
Deliver
Leadership
Steering
Committee
Preside
DG Program
DG Council
Domain Stewards
Data Owners
SMEs
Operational
Data Stewards
Users
Prog Mgmt
Admin
Work Groups
Partners
Levels
Components
ROLES
COMMUNICATIONS
TOOLS
METRICS
PROCESSES
Leadership
Dashboard
KPIs
Enterprise
Performance
Subject Area
X-Business Unit
Business Unit
Function
Accountability
Inventory
Metadata
DATA
LEVELS
COMPONENTS

13
13
#RWDG @RSeiner
• Framework Usage
– Communicate effective program management.
– Highlight the key terminology that describes approach.
– Address each component by each level.
– Outline metadata that needs to be included in the data catalog.
– Simplify that most everything is considered.

14
14
#RWDG @RSeiner
• Framework Usage
– Communicate effective program management.
– Highlight the key terminology that describes approach.
– Address each component by each level.
– Outline metadata that needs to be included in the data catalog.
– Simplify that most everything is considered.
To apply order to:

15
15
#RWDG @RSeiner
• Common Data Matrix
– Inventory and Accountability Matrix
– Cross reference data domains and CDEs to stewardship
– Aligns with glossary, dictionary and glossary use
– Use CDM to demonstrate the need for these tools
– You will love the price!

16
16
#RWDG @RSeiner

17
17
#RWDG @RSeiner
Focus on the Domains

18
18
#RWDG @RSeiner

19
19
#RWDG @RSeiner
Focus on the CDEs

20
20
#RWDG @RSeiner

21
21
#RWDG @RSeiner
• Governance Activity Matrix (RACI)
– Formalize data process
– Formalize stewardship of process
– Cross-reference roles to process
– Call out who is responsible, accountable, consulted, informed
– Extend to include amount of time, outcome, deliverable

22
22
#RWDG @RSeiner
Note: Align colors of
DIY Tools with
corporate RGB colors.

23
23
#RWDG @RSeiner

24
24
#RWDG @RSeiner
• Communication Plan Matrix
– Orientation, Onboarding, Ongoing communications
– Cross-referenced with roles
– Include:
• Message
• Cadence
• Delivery tool
• Who is responsible to develop
• Who is responsible to deliver

25
25
#RWDG @RSeiner

26
26
#RWDG @RSeiner

27
27
#RWDG @RSeiner
• Potential issues associated with DIY tools that impact acquisition:
– Depends on what the DIY tool is / does.
– Depends on tools available that do what the DIY tool does.
– Budget, timing and resources available to deliver and maintain tools.
– Data catalog are not inexpensive, plug-and-play or entirely automated.
– Lack of:
• governance/quality over DIY tool metadata.
• stewardship over DIY tool metadata.
• usage and acceptance of DIY tools.
• perceived and demonstrated value of DIY tools.
How Internally Developed Tools Can Lead to Tool Acquisition

28
28
#RWDG @RSeiner
• Things to put in place w/DIY tools that will be needed w/acquired tools:
– Requirements and resources
– Method for collection and maintenance of metadata
– Formalized governance processes
– Formalized stewardship and responsibility
– User acceptance and adoption plans

29
29
#RWDG @RSeiner
• Things to put in place w/DIY tools that will be needed w/acquired tools:
– Standard and consistent way of metadata collection (in spreadsheets)
– Mapping of metadata in DIY tools to acquired tools
– Knowledge of how metadata will be represented (reports, dashboards)
– Knowledge of how the metadata will be used and measurement method
– Change management methods for metadata in DIY (and acquired tools)

30
30
#RWDG @RSeiner
• It is time to consider acquiring tools when DIY tools …
– Do not have the functionality of the acquired tools.
– Are not accessible by the relevant stewards.
– Do not have the capacity to hold all of the metadata.
– Interoperability of tools becomes an issue.
Knowing When It is Time to Acquire Tools

31
31
#RWDG @RSeiner
• It is time to consider acquiring tools when DIY tools …
– Maintenance costs are greater than the acquisition costs.
– People in the organization are calling for a formal toolset.
– Requirements are defined and budget is available.
– You have outgrown the ability to use tools developed internally.

32
32
#RWDG @RSeiner
• Steps to acquire a tool:
– Document required functionality and vendor prerequisites.
– Conduct a market analysis of tools/vendors that meet requirements.
– Conduct Request for Information (RFI) to limit vendors.
– Select tools/vendors you will consider for proposals.

33
33
#RWDG @RSeiner
• Steps to acquire a tool:
– Conduct Request for Proposal (RFP) with detailed requirements.
– Evaluate proposals/select tool(s)/vendor(s) for proof of concept (PoC).
– Conduct PoC with selected tools/vendors.
– Contract for the tool with the vendor of choice.

34
34
#RWDG @RSeiner
• DIY Tool Integration Considerations:
– Effort and resources required to deliver integration and maintenance.
– Ability to select metadata to extract in the DIY tool.
– Format of metadata extraction from DIY tool.
– Ability to self-define load of metadata to another tool.
– Representation of imported metadata in another tool.
– Versioning of imported metadata in another tool.
– Governing change management in the DIY tools.
– Ability to automate the extraction and loading process.
Integrating DIY Tools with Acquired Tools

35
35
#RWDG @RSeiner
• Any Tool Integration Considerations:
– Effort and resources required to deliver integration and maintenance.
– Ability to select metadata to extract in any tool.
– Format of metadata extraction from any tool.
– Connectors available to load metadata from one tool to another tool.
– Representation of imported metadata in another tool.
– Versioning of imported metadata in another tool.
– Governing change management in the any tools.
– Ability to automate the extraction and loading process.
Integrating Any Tool with Acquired Tools

36
36
#RWDG @RSeiner
• Considerations for Purchased Tools:
– Interoperability of tools from the same vendor/within a “suite”
– Resources to deliver and maintain connectivity and interoperability
– Direction of interfaces (to tools and from tools)
– Availability and costs of interfaces/connectors
– Connectivity with other tools in your environment
Integrating Tools

37
37
#RWDG @RSeiner
• Considerations for Purchased Tools:
– Options to purchase or lease
– Platform where the metadata is stored (for both)
– Keeping up with releases of both sides of integration
– Change management on both sides of integration
– Automations of the integration
Integrating Tools

38
38
#RWDG @RSeiner
• In the webinar I shared:
– Several Easy-to-Build Data Governance Tools
– Customizing These Tools to Address Specific Issues
– How Internally Developed Tools Can Lead to Tool Acquisition
– Knowing When It is Time to Acquire Tools
– Integrating DIY Tools with Acquired Tools
Summary

39
39
#RWDG @RSeiner
Questions and Answers

40
40
#RWDG @RSeiner
• Robert S. Seiner
KIK Consulting & Educational Services – KIKconsulting.com
The Data Administration Newsletter – TDAN.com
412.220.9643 rseiner@tdan.com @RSeiner
Contact Information

RWDG Slides: Using Tools to Advance Your Data Governance Program

Recommended

Recommended

More Related Content

What's hot

What's hot (20)

Similar to RWDG Slides: Using Tools to Advance Your Data Governance Program

Similar to RWDG Slides: Using Tools to Advance Your Data Governance Program (20)

More from DATAVERSITY

More from DATAVERSITY (20)

Recently uploaded

Recently uploaded (20)

RWDG Slides: Using Tools to Advance Your Data Governance Program