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Four Steps To Creating An Outline
Do you find it difficult to
begin the writing process for
your business documents,
especially reports or
proposals?
Have you ever found yourself
in one of these situations?
oLimited time to complete
your document
oYou’re not clear on what
you need to produce
oToo much information to
sift through
An outline can
save time
and help you to
become clear on
the essential
components
required.
Benefits
o Having something to follow during the
writing process
o Being able to break the task into manageable
parts
o Ensuring no information is left out
Creating An Outline
An outline shows you what you should write
and at what point.
Follow these four steps to
create an outline for your document.
Step One – Key Result
Write the key result as
you understand it.
When doing this,
consider these
questions …
oWhat specific outcomes should this
project produce?
oWhich outcomes are most
important?
oWhat business needs do the
outcomes address?
Write the key
result as a concise
sentence.
Step Two - Brainstorm
Brainstorm all that
you know about the
relevant aspects of
your proposal or
report.
oWho?
Who needs to be involved?
oWhy?
Why is your solution the best one to follow?
oWhen?
When will the project need to be completed?
Further questions to consider to
develop a complete picture:
oHow can I define the result areas?
oWhat are the appropriate measurement
indicators?
oWhat is the cost?
oWhat is my solution to the problem or situation?
Don’t order the
points
that you’ve
brainstormed at
this stage.
Step Three – Group Related
Ideas Or Facts
Connect relevant
points to the key
result you created.
Expand on ideas and
be more specific
where possible.
Step Four - Prioritise
Think about your
reader and what
should come first from
their point of view.
Number the key points
in order of
importance.
Result
The end result is an outline for a report, the
executive summary of a proposal or an outline
for a complete letter proposal.
Repeat the process
for each section of
your document as
necessary.
Then focus on areas such as:
o Technical specifications
o Functional specifications
o Project plan
o Cost analysis
Making this a
regular part of
your writing
process will help
you to save time.
A document that is easy to follow and
covers the key areas for your reader will
...
… increase the chances of your report
being accepted or your proposal winning
you new business.
Join Us!
Subscribe to our newsletter for free resources,
tips and exclusive offers.
Let’s Get Social…
Business Communication Skills.
Infinite Possibilities. Endless Opportunities.

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Proposals & Reports

  • 1. Four Steps To Creating An Outline
  • 2. Do you find it difficult to begin the writing process for your business documents, especially reports or proposals?
  • 3. Have you ever found yourself in one of these situations? oLimited time to complete your document oYou’re not clear on what you need to produce oToo much information to sift through
  • 4. An outline can save time and help you to become clear on the essential components required.
  • 5. Benefits o Having something to follow during the writing process o Being able to break the task into manageable parts o Ensuring no information is left out
  • 6. Creating An Outline An outline shows you what you should write and at what point. Follow these four steps to create an outline for your document.
  • 7. Step One – Key Result Write the key result as you understand it. When doing this, consider these questions …
  • 8. oWhat specific outcomes should this project produce? oWhich outcomes are most important? oWhat business needs do the outcomes address?
  • 9. Write the key result as a concise sentence.
  • 10. Step Two - Brainstorm Brainstorm all that you know about the relevant aspects of your proposal or report.
  • 11. oWho? Who needs to be involved? oWhy? Why is your solution the best one to follow? oWhen? When will the project need to be completed?
  • 12. Further questions to consider to develop a complete picture: oHow can I define the result areas? oWhat are the appropriate measurement indicators? oWhat is the cost? oWhat is my solution to the problem or situation?
  • 13. Don’t order the points that you’ve brainstormed at this stage.
  • 14. Step Three – Group Related Ideas Or Facts Connect relevant points to the key result you created. Expand on ideas and be more specific where possible.
  • 15. Step Four - Prioritise Think about your reader and what should come first from their point of view. Number the key points in order of importance.
  • 16. Result The end result is an outline for a report, the executive summary of a proposal or an outline for a complete letter proposal.
  • 17. Repeat the process for each section of your document as necessary.
  • 18. Then focus on areas such as: o Technical specifications o Functional specifications o Project plan o Cost analysis
  • 19. Making this a regular part of your writing process will help you to save time.
  • 20. A document that is easy to follow and covers the key areas for your reader will ...
  • 21. … increase the chances of your report being accepted or your proposal winning you new business.
  • 22. Join Us! Subscribe to our newsletter for free resources, tips and exclusive offers.
  • 23. Let’s Get Social… Business Communication Skills. Infinite Possibilities. Endless Opportunities.