Hsiu-man Lin, Josh LaMore, Steven Meyer

1. Proposal - Living Artist
Mary California
LIS 661-01 Art Documentation Group Work
Hsiu-man Lin, Josh LaMore, Steven Meyer
Fall 2018

2. MaryCalifornia
● Mary California has been working since 1990.
● The artist has over 100 paintings on canvas, both stretched and unstretched, some of
which are still in their possession, although some have have been sold to collectors and
museums.
● The artist utilizes a high level of photographic documentation to complete her
paintings by constantly photographing of the process for each individual work.
● The artist has also acquired a collection of documents related to her past work
including exhibition ephemera, notebooks, letters, sale contracts, and curriculum vitae.

3. Paintings
Including:
● Over 100 paintings
on canvas
● Stretched
● Unstretched

4. Photographic
Materials
Including:
● Prints
● Negatives
● Contact Sheets

5. Digital Materials
Including:
● Digital photos
● Scans
● Born-digital documents
● Files are on multiple hard
drives of varying ages

6. Documents
Including:
● Sketchbooks
● Exhibition ephemera
● Notebooks & letters
● Sale contracts
● Curriculum vitae

7. Works of art
Descriptions/Metadata
Inventory Number
Object work definition
Title/subject
Date(s)
Creators(s)
Repository and location
description
materials/techniques
measurements
Descriptions/Metadata
Inventory Number
Object work definition
Title/subject
Date(s)
Creators(s)
Place of creation
Repository and location
description
materials/techniques
measurements
inscriptions
related works
reproductions
Copyright of the object
Collection
Documentary
Photograph
Study
Photograph
Documents (object genre)
1990
1991
2017
2018
Descriptions/Metadata
Object work definition
Title/subject
Date(s)
Creators(s)
Repository and location
description
Measurements
related works

8. Getty’s Art & Architecture Thesaurus (AAT)
Used as a controlled vocabulary to standardize the descriptive language used in the documentation of materials.

9. Inventory Number
photographs’ medium
code
Artist’s initials type of workcreation year Sequential # Sequential #
Works of art MC_2007_P001
Photographs MC_2007_P001_NEG001
Artist’s initials creation year Sequential #D
Documents MC_D2000_oo1
Medium Code:
P = PAINTINGS
CONT = CONTACT SHEET
DIG = DIGITAL
NEG = NEGATIVE
PR = PRINT
D= DOCUMENTS

10. Data Structure and Technologies
External-
a. Multiple viewing options
b. Shared function
c. Lots of photos
d. Upload to 50 images at once.
Internal-
a. Open-source
b. XML-native platform
c. Data can be published as LOD

11. Upload
images easily

12. Easily share your
works of art!

13. Works of art
Collection
Documentary
Photograph
Study
Photograph
Documents (object
genre)
1990
1991
2017
2018
Hierarchical Structure

14. Hierarchical Structure
Screenshots of database

15. Documents
MC_D2016_0001
Exhibition Catalog
Title
date(s)
Creator- Interviewer
Inventory No.
Physical location
Description
Measurement
Image

16. Documents MC_D2016_0001 Related Works (title, code)

17. Works of Art
MC_2007_P001
Painting
Title
Date(s)
Creator- Painter
Place of creation
Inventory number
Physical location
Description
Materials
Measurement
Inscription

18. Works of Art
MC_2007_P001
Painting
Copyright
Image

20. Put artworks & photographs in the
same collection

21. Timeline Visualization

22. Supplies
● Computer
● Flatbed/film scanner (for digitization of
prints, negatives and contact sheets, etc.)
● Camera - for digitization of oversized
paintings
● NAS - Network Attached Storage or
External backup method (hard drive, cloud
storage, etc.)
● Climate Control storage room
● Software: Imaging software to review and
ingest digital materials
● Archival preservation supplies: archival
boxes, Mylar bags, acid-free folders

23. BUDGET (ESTIMATED)

24. Thank You
“Mary California” paintings by Joshua Meyer http://www.joshuameyer.com